1. SS CMMS Training
Dave Knight
10 September 2015

2. What We Will Cover
• Program Familiarization
• How to Create a Work Order
• How to Sign-off a Work Order
• Updating Hours on Forklifts

3. Program Familiarization
Tabs and Functions

4. Familiarization
• SS CMMS (Computerized Maintenance Management System)
• Manage the day-to-day maintenance at GLFP.
• Account for the hours spent on maintenance actions on machinery.
• Cost (coming soon).
• Paper trail of all maintenance actions.
• Increase safe operation of equipment.
• Keep track of Preventative Maintenance Actions.
• Reduce Down Time.
• Increase Productivity.

5. Website
https://ss-cmms.com/

6. Login

7. Login

8. Work Order Tab

9. PM Tab

10. Equipment Tab

11. Locations Tab

12. Parts Tab

13. Reports Tab

14. How to Create a Work Order

15. Step 1: Work Order Tab – Create New

16. Step 2: Fill in Discrepancy

17. Step 3: Fill Equipment by Location

18. Step 4: Equipment

19. Step 5: Priority

20. Step 5: Priority (Cont.)
• 1 – Urgent:
• Hard-Down Equipment (INOP).
• Failure of safety devices.
• Unsafe operation.
• Fixed immediately.
• 2 – Priority:
• Partial loss of functionality not affecting safe operation.
• Slight adverse affects on quality of products.
• Fixed during next scheduled down time.
• 3 – Normal:
• Issues not affecting day-to-day operations.
• Fixed during next hard-down.
• 4 – Low:
• Issues to be repaired when no other priorities exist.
• 5 – None:
• Shall never be used.
• All maintenance actions must have a priority code to be passed to maintenance personnel.

21. Step 6: Type

22. Step 6: Type (Cont.)
• Corrective
• To correct a discrepancy.
• Repeat
• “Fixed” and signed off by maintenance only to materialize again shortly.
• Project
• Special projects not pertaining to corrective actions on machinery.
• Cleaning
• Cleaning machinery or facilities.
• PM
• Conducting Preventative Maintenance.

23. Step 7: Notes

24. Step 7: Notes (Cont.)
• Be descriptive of additional details.
• Location of discrepant part on machine.
• History of issue.
• Desired end-state.
• Ordering info for part (when necessary).
• NEVER USE COMMAS.

25. Step 8: Create Work Order

26. How to Sign-off a Work Order

27. Step 1: Work Order Tab

28. Step 2: Find Work Order

29. Step 3: Select Complete (Cmp)

30. • Actions Heading:
• CMP = Complete.
• QCMP = DO NOT EVER USE.
• CNX = Cancel (only use if Maintenance is no longer required).
Step 3: Select Complete (Cmp) (Cont.)

31. Step 4: Action

32. Step 4: Action (Cont.)
• Be descriptive of additional details.
• What was done to repair the issue.
• Issues experienced in the process of repair.
• Who was on the job.
• Serno of replacement part (when applicable).
• NEVER USE COMMAS.

33. Step 5: Hours

34. Step 5: Hours (Cont.)
• Man Hours
• 1hr x 2people = 2 Man Hours.
• 2hr x 3people = 6 Man Hours.
• 3hr x 4people = 12 Man Hours.
MAN HOURS

35. Step 6: Parts (When Applicable)

36. Step 7: Total Cost

37. Step 8: Complete Work Order

38. How to Update Forklift Hours

39. Step 1: Equipment Tab

40. Step 2: Type Forklift in Search Bar

41. Step 4: Update Hours

42. Step 5: Save Changes

43. Questions?