RWDG Webinar: DIY and Purchased Data Governance Tools

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Copyright © 2012 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
Twitter About This Webinar at #RWDG
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Robert S. Seiner
KIK Consulting & Educational Services – KIKconsulting.com
The Data Administration Newsletter – TDAN.com
Real-World Data Governance
DIY and Purchased Data Governance Tools
Monthly Webinar Series Hosted by Dataversity
June 16, 2016 – 2:00 p.m. EST

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• Real-World Data Governance – Monthly Webinar Series
– Third Thursday of Each Month – 2pm EST
– July 21, 2016 – Data Steward Definition and Other Data Governance Roles
– Register On-Line at TDAN.com, KIKConsulting.com and DATAVERSITY.net
Upcoming Webinars

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• Non-Invasive Data Governance:
The Path of Least Resistance and Greatest Success
ISBN 9781935504856 / Technics Publishing / Amazon.com
• KIKConsulting.com
Home of Non-Invasive Data Governance™
• DATAVERSITY Events (with DEBTech International)
– Data Governance & Information Quality (DGIQ) Conference
June 27 – July 1, 2016 – San Diego, CA
Assess Your Existing DG Program – Tutorial
Data Governance, Privacy and Internet of Things – Session
In the News

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• The Data Administration Newsletter
(TDAN.com)
– Monthly Publication
– June Issue Available
– Articles, Columns, Features, Blogs
– Published by Bob Seiner
– Produced by DATAVERSITY
– Subscribe On-Line for Updates
In the News

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DIY and Purchased DG Tools
Introduction
• Data Governance tools are enablers to program success.
• The metadata stored in these tools become the backbone of a successful
Data Governance program.
• The question of whether to develop your own tools versus purchasing Data
Governance tools is looked at early in the program development process.
• There are benefits and drawbacks to either way you answer this question.

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Introduction
• This month’s RWDG webinar focuses on making smart choices when it
comes to selecting or developing the tools to support Data Governance.
• Bob will share his experiences of evaluating tools on the market and also
share templates and tools that he has created to assist programs through
the growing pains of success.
• There is something in the webinar for newbies and experienced
practitioners.

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Introduction
• This webinar addresses:
– How to answer the Build vs Buy question
– Criteria for evaluating tools on the market
– Examples of tools you can create yourself
– Complimentary nature of DIY and purchased tools
– Cost and benefits of Data Governance tool choices
– Vendors and Tools on the Market

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Build vs Buy
• Considerations for the Build Versus Buy Decision
– Requirements / Planning
– Existing Tools First
– Timing of the Decision
– Resources Required
– Total Cost of Ownership
– Funding / Approval
– Tools Evaluation

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Build vs Buy
• Considerations for Building Data Governance Tools
– What do you need the tool to do?
– Skills to Design / Develop / Implement / Maintain
– Amount of Time to Deliver
– For use by Group / Department / Enterprise

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Build vs Buy
• More Considerations for Building Data Governance Tools
– DIY Tool Ideas / Stay Tuned for Some
– Database / Spreadsheet / Application
– Education / Training / Support

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Build vs Buy
• Considerations for Buying Data Governance Tools
– What do you need the tool to do?
– Match Tool with Requirements / Anticipate Future Requirements
– Funding to Acquire
– Resources to Manage

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Build vs Buy
• More Considerations for Buying Data Governance Tools
– IT Governance / Acquisition Process
– Hardware, Database & Technical Support
– Education / Training / Support

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Criteria for Evaluating Tools
• Tool Evaluation Criteria
– Data Governance Criteria
– Metadata Management Criteria

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• Data Governance Requirements and Capabilities
– Business Glossary Capabilities
– Ability to Customize
– Application of Stewardship / Ownership
– Customizable Roles
– Workflow Management

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• More Data Governance Requirements and Capabilities
– Policies and Standards Repository
– Business and Master Data Rule Repository
– Domain Values - Allowable Values (Reference Data)
– Source to Target Mapping – Data Lineage
– Impact Analysis

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• Even More Data Governance Requirements and Capabilities
– Data Governance Metrics Capabilities
– Extend Data Artifacts and Relationships
– Data Issues Log and Resolution Process
– Data Profiling Capabilities – Diverse Sources
– Support for Internal Audit

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• Metadata Requirements and Capabilities
– Metamodels and Software Releases
– Extensibility
– Self-Defined Loads
– Role Representation
– Process Integration

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• More Metadata Requirements and Capabilities
– Change Control and Versioning
– Communications
– End User Requirements
– Training and Education
– Resource Requirements

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Tools You Can Create
• Do-It-Yourself Tools and Templates
– Data Governance Framework
– Operating Model of Roles and Responsibilities
– Common Data Matrix
– Governance Activity Matrix
– Communications Matrix

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SEINER NON-INVASIVE FRAMEWORK FOR DATA GOVERNANCE IMPLEMENTATION
Endorse
Processes
Resolution
Processes
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Domain
Processes
Daily
Processes
Enforce
Processes
Metric
Approval
Metric
Acceptance
Domain
Metrics
Daily
Measurements
Collect
Report
Metrics
Policy
Directive
Best Practice
Guidelines
Standards
Requirements
Workflow
Glossary
Dictionary
Metadata
KIK Artifacts
(Common Data
Activity Matrices)
Support
Sponsor
Understand
Meetings
Status
Subject
Project
Orientation
On Boarding
Ongoing
Plan
Develop
Deliver
Steering
Committee
(Delegate)
Council
(Decision)
Domain
Stewards
Owners
(Subject)
Data
Stewards
(Daily)
DG Lead
Work Groups
Partners
(Function)
Copyright © 2016 – Robert S. Seiner and KIK Consulting & Educational Services, LLC
LEVEL
EXECUTIVE – SENIOR LEADERSHIP TEAM
STRATEGIC – BUSINESS & TECHNOLOGY
TACTICAL – SUBJECT MATTER EXPERTISE
OPERATIONAL – DAILY JOB FUNCTION
SUPPORT – FUNCTIONAL MANAGEMENT
LEVELS
STRATEGIC – BUSINESS & TECHNOLOGY MGMT
COMPONENTS
ROLES (AUTHORITY) – FORMAL RESPONSIBILITY
PROCESSES – APPLICATION and ENFORCEMENT
COMMUNICATIONS – EDUC, TRN, AWARENESS
METRICS – MEASUREMENTS and KPIs
TOOLS – ARTIFACTS PURCHASED & DEVELOPED
Levels
Components
ROLES(AUTHORITY)
COMMUNICATIONS
TOOLS
METRICS
PROCESSES

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SEINER NON-INVASIVE FRAMEWORK FOR DATA GOVERNANCE IMPLEMENTATION
Endorse
Processes
Resolution
Processes
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Domain
Processes
Daily
Processes
Enforce
Processes
Metric
Approval
Metric
Acceptance
Domain
Metrics
Daily
Measurements
Collect
Report
Metrics
Policy
Directive
Best Practice
Guidelines
Standards
Requirements
Workflow
Glossary
Dictionary
Metadata
KIK Artifacts
(Common Data
Activity Matrices)
Support
Sponsor
Understand
Meetings
Status
Subject
Project
Orientation
On Boarding
Ongoing
Plan
Develop
Deliver
Steering
Committee
(Delegate)
Council
(Decision)
Domain
Stewards
Owners
(Subject)
Data
Stewards
(Daily)
DG Lead
Work Groups
Partners
(Function)
Copyright © 2016 – Robert S. Seiner and KIK Consulting & Educational Services, LLC
LEVEL
STRATEGIC – BUSINESS & TECHNOLOGY
LEVELS
STRATEGIC – BUSINESS & TECHNOLOGY MGMT
COMPONENTS
ROLES (AUTHORITY) – FORMAL RESPONSIBILITY
PROCESSES – APPLICATION and ENFORCEMENT
COMMUNICATIONS – EDUC, TRN, AWARENESS
METRICS – MEASUREMENTS and KPIs
TOOLS – ARTIFACTS PURCHASED & DEVELOPED
Levels
Components
ROLES(AUTHORITY)
COMMUNICATIONS
TOOLS
METRICS
PROCESSES

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DATA DEFINER
DATA
PRODUCER
DATA STEWARD
COORDINATOR
DATA GOVERNANCE ACTIVITY MATRIX©
MASTER DATA
DEVELOPMENT
LIFE CYCLE
(MDDLC)
INFORMATION
GATHERING
(DOMAIN, SYSTEM,
STEWARDS)
OPERATIONAL DATA STEWARDS
DATA USER
DATA DOMAIN
STEWARD
(or designee)
DATA DOMAIN / LOB/FUNCTIONAL AREA
ASSESSMENT &
REQUIREMENTS
PLANNING &
ANALYSIS
SOLUTION DESIGN
SOLUTION
DEVELOPMENT
SOLUTION TESTING
SOLUTION
IMPLEMENTATION
SOLUTION
MONITORING &
MAINTENANCE
Activity initiated re: this domain,
Data Domain Steward is involved
in identifying and recording info
related Domains, Systems,
Stewards per issue or task.
Activity initiated re: this domain,
Steward Coordinator is involved in
identifying Operational Stewards
in this LOB/FA that should
participate in this work flow.
Assure appropriate business
meta-data is recorded.
Propose alternatives
for data definition
solution that best fits
with defined
requirements.
Provide input to the
development of the
data production
solution.
Provide definition
requirements &
gathering document.
Define data needed to
operate business &
report results.
Test data solution
from a definition
perspective. Assure
that appropriate
business meta-data is
recorded.
Produce user
requirements. Use
data needed to
operate business &
report results.
Coordinate activities of
Operational Stewards including
project timelines, status reporting,
tactical decision making. Assure
appropriate business meta-data is
recorded.
Provide data
definition guidance to
build the appropriate
solution.
Provide data usage
guidance to build the
appropriate solution.
Coordinate tasks associated
conducting planning and analysis
steps.
for data production
that best fits with the
data definition
solution and defined
requirements.
for data usage
solution that best fits
with defined
requirements.
Coordinate tasks associated
conducting planning and analysis
steps. Accept or Resolve solution
from the Steward Coordinator.
Coordinate activities of all
individuals related to development
work including timelines, status,
tactical decision making.
SYSTEM SMEs
IT
DATA SMEs
Test data solution
from a production
perspective. Assure
that appropriate
recorded.
Test data solution
from a usage
perspective. Assure
that appropriate
recorded.
Coordinate activities of the
Operational Stewards related to
testing work including timelines,
status, tactical decision making.
solution implementation including
timelines, status, tactical decision
making.
solution monitoring &
maintenance including timelines,
status, tactical decision making.
Perform EIS system testing.
Assure that appropriate technical
meta-data is recorded.
Perform EIS data testing. Assure
that appropriate technical meta-
data is recorded.
Coordinate and manage all
technical aspects of data solution
development. Assure that
appropriate technical meta-data is
recorded.
technical aspects of system
solution development. Assure
that appropriate technical meta-
data is recorded.
Coordinate system design with
Data Domain Stewards and
Steward Coordinators.
Coordinate data design with Data
Domain Stewards and Steward
Coordinators.
planning and analysis with Data
Coordinators.
technical aspects of data planning
and analysis with Data Domain
Stewards and Steward
Coordinators.
assessment & requirements
gathering with Data Domain
Coordinators.
technical aspects of data
assessment & requirements
gathering with Data Domain
Coordinators.
technical aspects of data
information gathering with Data
Coordinators. Assure appropriate
technical meta-data is recorded.
information gathering with Data
Coordinators. Assure appropriate
technical meta-data is recorded.
Participate in data
definition information
gathering as needed.
Participate in data
production
information gathering
as needed.
Participate in data
usage information
gathering as needed.
solution implementation.
solution monitoring &
maintenance.
implementation.
monitoring & maintenance.
Coordinate business tasks
associated with solution testing
steps.
associated with solution
implementation.
associated with solution
monitoring & maintenance.
As part of daily job,
identify operation
data issues pertaining
to their domain of
data.
identify operation
to their domain of
data.
identify operation
to their domain of
data.

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Complimentary Nature
• Using Both Purchased and DIY Tools
– Use Tools that Leverage Each Other
– Inevitable Reality (That You Will have Both)
– Match Tool with Requirement
– Portability of Metadata

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Complimentary Nature
• More on Using Both Purchased and DIY Tools
– Centralized Access – Metadata Warehouse
– Education / Training
– Limit the Number of Tools
– Availability of DIY Tools Metadata through Purchased Tools

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Cost and Benefits
• Weighing the Costs and Benefits
– Requirements Cost
– Approval Cost
– Tool Cost
– Resource Cost
– Maintenance Cost
– Hardware Cost
– Education Cost
– Training Cost

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Cost and Benefits
• Weighing the Costs and Benefits
– Understanding Benefit
– Quality Benefit
– Protection Benefit
– Data Management Benefit
– Workflow Benefit
– Audit Benefit
– Legal Benefit

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• Types of Tools
– Data Governance / Stewardship
– Metadata Management
– Business Glossary / Data Dictionary
– Workflow Management
– Data Discipline Tools
• Data Modeling
• Data Movement / ETL
• Reporting
• Big Data and Analytics
• Security / Protection
• Change Management
DICTIONARY
DATA
VOCABULARY
Vocabulary
Semantic Level
Terminology
Business Language We Use
Data Dictionary
Business Metadata
Business Explanation of Data in Systems
Data
Systems, Databases, Reference (Code) Data, Technical
Metadata
Vendors and Tools on the Market

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Data Dictionary
Business Metadata
Business Explanation of Data in Systems
Data
Systems, Databases, Reference (Code) Data, Technical Metadata
Vocabulary
Semantic Level
Terminology
Business Language We UseMapstoHowUsed
Maps to
Multiple
Business Term
Standard Data Name System Data Name
Business System
Data Name
Business System
Data Name
Business System
Data Name

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• Vendors and Tools That Focus on DG
– Adaptive
– Metadata / Glossary Manager
– ASG
– Enterprise Data Intelligence
– Collibra
– Data Governance Center
– Computer Associates
– ERWin Data Modeler
– Data3Sixty
– Data3Sixty / Fusion
– Diaku
– Axon
– Global Data Excellence
– Governance 2.0
– Global Ids
– Enterprise DG Suite
– IBM
– InfoSphere
– Informatica
– MDM / Data Governance Suite
– SAP
– Data Management Products
– SAS
– Data Management Products

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• Industry Analyst Reports
– Gartner Group
– Forrester Group
– Aberdeen Group
– McKinsey & Company
– Bain & Company
– SearchDataManagement.com

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Wrap Up
• In this webinar Bob addressed:
– How to answer the Build vs Buy question
– Criteria for evaluating tools on the market
– Examples of tools you can create yourself
– Complimentary nature of DIY and purchased tools
– Cost and benefits of Data Governance tool choices
– Vendors and Tools on the Market
• Next Real-World Data Governance Webinar – 2pm EST
– July 21, 2016 – Data Steward Definition and Other Data Governance Roles

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Wrap Up

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• Robert S. Seiner
KIK Consulting & Educational Services – KIKconsulting.com
The Data Administration Newsletter – TDAN.com
Post Office Box 112571, Upper St. Clair, Pennsylvania 15241
412.220.9643, 412.220.9644 (Fax)
rseiner@kikconsulting.com
rseiner@tdan.com
@RSeiner
@TDAN_com
#RWDG
Contact Information

RWDG Webinar: DIY and Purchased Data Governance Tools

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RWDG Webinar: DIY and Purchased Data Governance Tools