1. Project #3 – Training /Accommodations/Financial Officer - AS-02 - ADM(IM) / DGIMSP /Information Management
Group/National Defence - May 2010 to May 2011
 Provided support and advice to managers and employees on administrative processes, procedures, policies, initiatives
and requirements through written and oral correspondence
 Coordinated track and review internal and external correspondence
 Summarized and communicate to group
 Suggested ways forward for communications improvement
 Researched and wrote various correspondence for BMT COORD such as emails, minutes, drafting memos, letters and
reports
Kept track of meetings, appointments, training dates and courses by using Microsoft Outlook in thecalendar section
 Coordinated personal learning plan for the DGIMSP division utilizing Microsoft Excel
 Organized online courses for DGIMSP division
 Organized off site course and on site courses for DND employees
 Revised personallearning plans for employees
 Coordinated track and reviewed internal requests for learning
 Used Microsoft Outlook to communicate throughout the department of DND and to coordinate events, request
information and gather documentation from other users in the department.
 Inputted personallearning plan information into a Microsoft Excel document
 Created PowerPoint presentations on theAge Demographic of DGIMSP division of DND
 Crossed referenced personal learning plans for each employeewith budget for DGIMSP division
 Coordinated all training request for DGIMSP division by inputting information into a Microsoft Excel document
 Analyzed and preparehuman resources files and research information. Provide alternatives/suggestions on way
forward
 Assisted with writing and/or editing HR documents such as SOMC, side-by-side assessments, etc
 Analyzed research, develop and implement communications strategies and tactics for DGIMSP to ensure a cohesive
and team-orientated atmosphere
 Researched, wrote and distributed learning documents for thegroup such as “Did you know” emails, orientation
guides, and lunch and learns security briefs and national charitable campaign in a Microsoft Word document
 Analyzed correspondence from ADM (IM) and DND/CF and create/write summaries and distributeto group.
 OPI for accommodation issues which involves: communicating with accommodations staff; analyzing priorities and
making recommendations to management; communicating resolutions and initiatives to staff and ensuring all parties
are kept up-to-datethrough regular contact
 Liaising with reception services to coordinate the allocation of accommodation;
 Liaising with other departments within theorganization, e.g. locating available space
 Planned staff moves and covering duty roster slots and planning theavailability of accommodation for staff.
 Prepared or oversee the preparation of reports and statistics related to areas of responsibility for accommodations
 Researched and writeSOPs (Standard Operating Procedures) for DGIMSP
 Assist with theprocessing of training and learning requests for DGIMSP staff
 Provided timely notifications prior to learning and after learning to updateHRMS
 Experienced in maintaining budgets and producing financial reports utilizing DRMISor FMAS/SAP application for
DND
 Assisted training and configuring through Remote desktop
 Placed orders and paid invoices through DRMISFMAS/SAP
 Trained employee’s (clients) on training request forms and Personal Learning Plan form.
 Created searches and gathered information through FMAS/SAP database which was then given to higher management
 Produced weekly financial reports utilizing DRMISwhich is a FMAS/SAP software
 Coordinated administrative activities in theoffice of a manager and staff, including arranging meetings, making travel
arrangements and managing their calendars
 Used word-processing and spreadsheet software, email systems and e-calendars
 Drafted, reviewing and tracking correspondence
 Ability to analyze, prioritizeand resolve administrative problems
 Ability to communicate effectively, both orally and in writing
 Ability to conduct research and draft correspondence, briefing notes and other various documents