67 Time Saving and Time Management

67 Time Saving and Time Management Tips to
Quickly Increase Your Productivity
• #1. Scrolling up and down webpages using a mouse takes time
When you are on the web reading a page, use the space bar to scroll down one page at a time.
Press shift and the space bar to scroll up one page at a time.
• #2. Meetings are always booked for an hour
Change your Outlook default for meetings to 15 minutes, rather than 30 minutes. In Outlook
calendar view, right-click the time bar and choose 15 minutes, instead of 30 minutes. Maybe
some 1 hour meetings can be done in 45 minutes?
• #3. Outlook email notifications distract you from what you should be doing
Turn off Outlook email notifications because it just distracts you from what you should be doing
and encourages procrastination. On the Outlook tools menu, click preferences, email options,
advanced email options and clear the ‘Display a new mail desktop alert’ check box. Or visit the
Microsoft.com website for further instructions.
• #4. Starting a new sentence on text is a pain
Typing a text message and then at the end of the sentence you need to write a full stop, click
space and start the next sentence with a capital. Instead just press the space bar twice.
www.makingbusinessmatter.co.uk

• #5. The text on a web page is too small to read
When you are on the web reading a page, use Ctrl and + to make the text bigger. Using control
and – makes it smaller again (Mac users need to use cmd, instead of Ctrl).
• #6. Typing the actions after a meeting rarely happens quickly
During the meeting have your laptop open and capture the actions as they are agreed. The
attendees of the meeting will then receive the actions before they get back to their desk.
They’ll be no excuses for not getting the actions done!
• #7. Get out of the Time Management rut you are in
Take a look at our time management courses because our testimonials speak for themselves. A
time management course will help you press the reset button on how you are managing time.
Find out why we call this product ‘Groundhog Day‘.
• #8. Your Time Management is probably quite good, or …
Test your time management system with 3 killer questions to know whether your time
management system is effective.

Great Google Section for
Time Management Tips
• #9. Wanting Google to search only one website for you
Sometimes you know which website the information is on, but still cannot find it. Use
Google to search one website for you, e.g. If you just wanted to search sticky learning on
our website, you’d type directly into the search bar of Google ‘sticky learning
site:makingbusinessmatter.co.uk’. Simply type in your search query and then ‘site:
<website>’.
• #10. How many degrees is one celebrity from Kevin Bacon?
Most people have heard that we are all 6 degrees (connections) away from one another
and that each celebrity is somehow connected to Kevin Bacon. Google has built-in the
‘Bacon Number’. Simply type in and ‘bacon number’ and you’ll find out how many
degrees your chosen celebrity is from Kevin Bacon (Not really a Time Saving or Time
Management Tip to Quickly Increase Your Productivity, but it can be fun!).

• #11. You need to be aware of
certain stuff happening on the
web
Use Google alerts. Just tell
Google what you want it to look
for, e.g. any mentions of your name,
a company, an event, and Google
will email you daily or weekly
with all the alerts for the items you
have listed.
• #12. Need to know what the
weather will be like later
Got to Google and type
weather <location> and you will get
a 7 day weather forecast.

• #13. Cannot find your calculator and need to calculate something
Go to Google and type the sum directly into the search bar, e.g. (2.4*3.1).
• #14. Need to know what a word means
Instead of going to Google and then finding a dictionary website, just type ‘define:
<word>’ directly into the search bar.
• #15. Quickly convert 4 pounds to kilos, or 50 US dollars to GBP, etc.
Go to Google and type ‘4 pounds to kilos’ or ’50 us dollars to gbp’ directly into the search
bar. Google will give the answer instantly without you having to find a website and then
type in the conversion that you want.
• #16. Searching on Google, but don’t want some results to appear
Just like Ebay, Google has the ability to not show searches that you choose. If you wanted
to search ‘uk grocery industry’ but didn’t want results from the IGD directly, just type ‘uk
grocery industry -igd’.
• #17. Need to set a timer quickly
Open Google and type ‘four minute timer’ directly into the search bar.

• #18. Want Google to
show you videos, posts,
images, definitions,
maps, etc. in one search
Use wdyl.com, from
Google, to show
everything you wanted
to know about one
topic on one page.
Then you can choose
more easily what you
want to know.
• #19. Got a few minutes for downtime – Atari Breakout!
Go to Google, type in ‘Atari breakout’, click on images and play whilst this
post is printing: 7 Habits of Highly Effective Time Managers.

• #20. Need to know how
far it is from one location
to another
• Go to Google and type in
‘<location 1> to <location
2>’, e.g. ‘Oxford to
Newcastle’.
• #21. Have an image and not sure where it came from
Got to Google, then click images (top left), and click on the camera icon at the end of the search
bar. Upload your image and search.

• #22. Cleaning the blender is a real pain in the backside
A 1.16 minute video on tube explains how you can clean your blender quicker.
• #23. Never forget what you want to take the next day again
Before you go to bed put your keys on top of whatever you need to take the next day. It has been
known for some people to put their keys on their lunch in the fridge. Just make sure that your fob still
opens the car!
• #24. Discretionary time is wasted by most people and is the key to getting ahead
Read this post about The Power of Discretionary Time to get ahead by using the 1.5 hours you have
‘spare’ each week much more productively.
• #25. Excel spreadsheet is thousands of rows deep and you want to get to the bottom fast
You receive an excel file that is enormous and you want to navigate to the last cell at the bottom
quickly, just press Ctrl and the down arrow or Ctrl and the up arrow to get back to the cell at the top
(Mac users need to use cmd, instead of Ctrl).
• #26. Presenting with Powerpoint and need to blank the screen
When you are in presentation mode of Powerpoint just use ‘W’ to white the screen and ‘B’ to black the
screen.
• #27. Get to the search bar quicker when you are doing a lot of web research
Doing a lot of web research can be made a little easier with this shortcut. Instead of moving the mouse
up to the search bar to search each time, just use Ctrl and L to take you straight to the search bar (Mac
users need to use cmd, instead of Ctrl).

Great Apps Section for Time Management tips
• #28. You cannot find where you parked your car
Download the award-winning AutoPark app to
find where you parked your car.
• #29. You need to capture a document and send it
to a colleague using only your iPhone
A nifty little app called Turboscan scans your
document with your iPhone and then you can
email it.

Great Apps Section for
Time Management tips
• #30. As Maslow wrote his ‘hierarchy of needs’, he may have missed ‘wifi’
Find the nearest wifi spots anywhere in the world with the jiwire app.
• #31. Find out quickly if a word or terms appears on your screen
Whether you are in Word, Excel, the web or anywhere else, just use Ctrl
and F. This will bring up a search field. You can then enter your word and it
will look on the page, or file, that you are looking at, to see if it exists (Mac
users need to use cmd, instead of Ctrl).
• #32. Repeating the same words on your keyboard over and over again
Use a text expander. You create a shortcut ‘hagw’ and text expander types
‘Have a great weekend’.
• #33. You’re last minute in everything that you do
Stop being last minute in everything that you do with these handy time
management tips on how to stop being so last minute.

• #34. Doing the same things with an email each time
Use Outlook rules to stop doing the same thing twice. For example, if you want an email always to be
filed in a particular place set-up a rule, or if you always want a particular email forwarding to a
colleague, set-up a rule. Go to the file tab, click on rules and alerts and then click new rule.
• #35. Using two calendars causes confusion
Use one calendar for all your meetings and appointments. Either one paper calendar or one electronic
calendar because the reason you created the second calendar is because you didn’t trust the first
calendar. Now you have two calendars you don’t trust. It’s a bit like not trusting one watch so you wear
two!
• #36. Want to come back to a webpage later to read when you have more time
Use Ctrl and D to bookmark a page on the web by adding it to your favourites. Add these ’67 Time
Saving and Time Management Tips to Quickly Increase Your Productivity’ webpage to your favourites
with this shortcut and come back to it later (Mac users need to use cmd, instead of Ctrl).
• #37. Need to show someone what is on your screen via email
Press the windows key and the PrtScn button to capture what is on your screen as a file. This file can
then be emailed (Mac users use cmd+shift+3).
• #38. So many windows open, not seeing the wood for the trees
To get back to a clear desktop press the windows key and D to minimise every window.

• #39. Working with excel and need to move between worksheets and files more quickly
To switch between excel worksheets in excel use Ctrl and Pg Up or Pg Dn. To switch between excel files use Ctrl
and Tab (The Tab key is located just above Caps Lock) and is shown by two opposite arrows.
• #40. Repeating the same formatting actions in excel time and time again
You’ve made a cell in excel yellow, with bold and a border. Go to the next cell and press F4 to repeat the same
formatting action.
• #41. Switch more quickly between the windows that are open on your desktop
Using the windows key and tab you can see which windows are open and then get to the next window much
quicker.
• #42. You want to keep your screen secure or you don’t want to be Facebook hacked
As you leave your workstation press windows key and L to lock your computer (Mac users use ctrl+shift+eject).
• #43. Repeating the same micro tasks can be time-consuming using a mouse
Keyboard shortcuts can be really time-saving. The challenge is remembering them all. Read this list and
identify 3 keyboard shortcuts that you do a lot. Then write them on a post-it and attach it to your computer
until you have done it 21 times, which means a habit has been formed.

• #44. Going to get the
stapler, folders, stationery
takes time
Re-organise your desk so that
all the stationery that you
need most of the time is to
hand, to save you time
getting up to get it.

• #45. Typing the same thing on your iPhone over and over again
Go to setting, general, keyboard, shortcuts and use ‘omw’ for ‘On my way’, or ‘call1’ for ‘I can’t get to the
phone right now but I will be back later, if you want to try me tonight’.
• #46. Taking a picture with your iPhone without unlocking the screen
No need to unlock the screen, just swipe from bottom right, on the camera icon and you have access to
your camera.
• #47. Picture too dark or too light on your iPhone
As you are about to take the picture, tap on the screen to get the camera to focus and then swipe up or
down to adjust the light.
• #48. Taking long ways pictures with your iPhone can be fiddly
Just turn your iPhone from portrait to landscape (long ways) and press the volume button to take the
picture.
• #49. Meeting a colleague and not sure exactly where they are, use the iPhone
Open the maps app, your gps will find your current location, and then click on the top right ‘square with
arrow’ to share your location via message. Your colleague can then choose directions on their iPhone to
come straight to your location.
Great iPhone Stuff Section for

• #50. Composing an email on the iPhone and want to insert a photo or video
When you are writing an email on your iPhone, touch and hold in the email to open the options menu.
Tap the arrow and ‘insert photo or video’.
• #51. Need to look at another email when reading your inbox on your iPhone
When you are writing an email on your iPhone swipe down on the title bar of the email that you are
writing. The drafted email will drop to the bottom of the screen allowing you to look at your inbox. When
you want the drafted email back just tap on it.
• #52. Your driving and want to know what your emails and messages say on your iPhone
Have your texts and emails read back to you. Just go to Settings, General, Accessibility, Speech and turn
on Speak Screen. Then go to any screen, swipe downwards with two fingers and the contents of the
screen will be read to you.
• #53. Need to redirect a call to your voicemail quickly on your iPhone
Press the Sleep/Wake button once to silence an incoming call. Press twice to send the caller straight to
voicemail.
• #54. Deleted an email on your iPhone by mistake
Just shake your phone and press undo.
• #55. Need to see your whole week on your iPhone calendar
Just turn your iPhone to long ways (landscape)
Great iPhone Stuff Section for

• #56. Productivity limited by how fast you can type
Speech recognition has come a long way in the past 3 years and is now a handy tool.
• #57. Want to skip to a page in a very long word document
Just press F5 and type in the page number, section number or choose anyone of the ‘go to’ places available.
• #58. Using the same password or trying to remember your passwords takes time
Use one password because you can have very secure passwords of up to 50 characters of numbers, letters and
symbols. Each password can be different and they are all kept in one secure place. There is a cost, but once you’ve
used it, you’ll never go back.
• #59. Delegating to people and waiting for people is hard to keep track of
Use a simple list system to track who is to come back to you with what and by when.
• #60. Copying and pasting works until
you have lots of copies and pastes
iClip is a neat little tool enables you to
have lots of pieces on your clipboard for you
to paste from.

• #61. Checking your emails on your phone can be addictive
Cheekyapp.com will tell you how many times you have checked your phone today.
• #62. We’ve run out of toothpaste, toilet roll and vinegar
Your household could all download ourgroceries.com app, and then add items they need when
they remember them, like toothpaste. Then the shopper simply uses the app when shopping at
the supermarket to buy what the household needs.
• #63. Junk mail through the post is a real irritation
Send your name and address to optout@royalmail.com and/or sign-up to Mail Preference Service
for free.
• #64. Documents, receipts, bits of paper that cannot be thrown & need to be kept
The guys at Shoeboxed YouTube have made it easier. You sign-up to Shoeboxed YouTube and
receive a ‘magic envelope’. Place all your documents, paper, etc. in there. They then scan it all,
give you secure place online to view. Your pieces of paper are filed by date, receipts show the
cost and you could even then send the receipts folder to your accountant or attach to your
expenses. You then get sent another magic envelope!

• #65. Start work each day promising yourself to get the big things done first, but you don’t
Check out our YouTube channel? Look for the video called “Eat That Frog”
• #66. I just need to get more done
Take a break. In this article the Harvard Business Review shares with us the science behind the
argument that if you want to get more done, take a break. The science is further backed-up by
another piece of research showing that the best musicians in the world don’t practise endlessly,
but practise deliberately. ‘Work deliberately’ is the answer.
• #67. No change for the car park for car parks that don’t use Ringo
Get a kid’s pencil-case and keep it in your car. As you get change empty your pockets into the
pencil-case. Keep the pencil-case in your car.

What do we do?
A typical People Development programme with a supplier to the big
four UK supermarkets consists of a combination of the items that helps
suppliers to achieve their business objectives.
Try our popular
Category Management Academy

• Click to book a Time Management course .
• To find out more Time Saving and Time Management Tips
to Quickly Increase Your Productivity, contact us.
• Making Business Matter,
Sticky Learning House
5 Cheshire Road
Thame,
OXFORDSHIRE,
OX9 3LQ
• Telephone: 0333 247 2012
• Email: helpme@makingbusinessmatter.co.uk

67 Time Saving and Time Management

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