SA102 - Challenge accepted - IBM Cloud onboarding (MWLUG 2016)

@panareima
#MWLUG2
016
SA102 - Challenge accepted: IBM Cloud
onboarding
MWLUG 2016

@panareima
#MWLUG2
016
panagenda contributes to
the best collaboration landscapes
all around the world

@panareima
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016
Daniel Reimann ; @panareima
Lotus IBM Notes / Domino since 1999
With panagenda since 2011, core competence:
– Notes Client Management
– IBM Infrastructure Analysis and Optimization
– Organizing consulting team and technical
support in panagenda Inc.
– German, lives in Boston, MA
– There will be an accent 
Director Technical Account Management – panagenda Inc.
@FemkeGoedhart did this!

@panareima
#MWLUG2
016
Agenda
4
• Reasons for Cloud
• Service Only or Hybrid
• Hybrid Architecture
• Things to consider before the move (panagenda portfolio)
• Ways to transfer users to the Cloud
• IBM Notes client onboarding / re-configuration
• panagenda MarvelClient (panagenda portfolio)

@panareima
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Reasons for migrating (going) into the Cloud
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• Features, features, features (mostly in the
Cloud first)
• Managed storage
• License costs
• Availability
• Performance
• (Connectivity)

@panareima
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Choose wisely! Service Only or Hybrid
6
• Fundamental decision. You have to get it right the first time!
• If you get it wrong you have to knock down and start over
• If you have to start over you will very likely lose your data!

@panareima
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Differences between Service Only and Hybrid
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• Service Only:
– Your entire Email structure is in the Cloud including your Directory
– All of your Administration is done in the Cloud via web interface
– It’s all or nothing: When you move your MX-records your entire
organization has to switch to the Cloud all at once
– Very limited options for customization
– No knowledge about Notes/Domino Administration required to manage
your users
• Hybrid:
– IBM Connections Cloud becomes an extension of the on-premises
Notes/Domino infrastructure
– Administration of users is done both using Domino tools on-premises
and the webinterface
– You can put your users on Cloud over time at a pace that you set
– You can migrate users email to the Cloud due to the integration with
your on-premises servers

@panareima
#MWLUG2
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IBM Connections Cloud (S1) Hybrid? yes, if ...
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• … you want to migrate user email
• … you want to move to the Cloud in stages
• … you want to keep some users on-premises
• … you have Notes/Domino applications and will continue to use them after
the move to the Cloud

@panareima
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Not sure yet? More things to consider ...
9
Service
only
Hybrid
No existing Notes/Domino environment Yes Maybe
Minimal/no Notes/Domino Admin skills Yes Maybe
No Notes/Domino Applications on-premises Yes Maybe
Need very minimal Administration capabilities Yes Maybe
Can start with clean slate inboxes Yes Yes
Can cutover all at once Yes Yes
Have Notes/Domino Admins skills and require
flexible env.
No Yes
Have Notes/Domino apps and want to
maintain once move email to Cloud
No Yes
Want to keep existing user Ids No Yes
Want to migrate existing email No Yes
Require coexistence (Cloud and on-premises) No Yes

@panareima
#MWLUG2
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IBM Connections Cloud (S1) Hybrid: What does it require?
10
• One (*) server with IBM Domino in a passthru role (Domino 8.5.2 or later)
– This server does not perform any mail routing or replication
– It doesn’t require any significant disk space and processing speed
• One (*) Domino hub server for directory replication and mail routing
(Domino 8.5.1FP2 or later)
– that’s often an existing server
• Notes/Domino infrastructure (Directory server, etc…)
– Domino servers at appropriate (recent) versions
(*) two recommended for redundancy
Excellent White paper: Transitioning to IBM SmartCloud Notes
http://www-01.ibm.com/common/ssi/cgi-
bin/ssialias?infotype=SA&subtype=WH&htmlfid=LOW14026USEN

@panareima
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IBM Connections Cloud (S1): Hybrid Architecture
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@panareima
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Wait!
Before going to the Cloud,
you might want to consider
a couple of things …

@panareima
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Going Cloud without knowing what you have today
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@panareima
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Going Cloud: Analyze first!
panagenda iDNA: Instant and Ongoing Analytics
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The future is now! – With business intelligence (BI) for email, applications,
collaboration and communication.
Your infrastructure holds a wealth of big and wide data that is waiting to work
for you and your team. Here are a few of the most prominent topics where
panagenda iDNA enables you to utilize it:
• Optimize operations, planning and strategy
• Measure actual usage and load, real-world billing
• Make informed decisions for Cloud, modernization, mobile, migration and
consolidation
• Identify most and least used applications, e.g. by VIPs, sales, the business,
certain geographies, client types
• Across IBM Notes rich clients, IBM iNotes, browser clients, mobile devices,
servers and applications
More information: https://www.panagenda.com/products/idna/

@panareima
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iDNA live

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panagenda iDNA: Database usage
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The "bubble chart"
shows how alive
and used the
environment is.
Every bubble is a
database and its
color indicates the
type, like mail or
application. Small
bubbles are used by
few users, large
bubbles by many.
The X-axis shows
read traffic, the Y-
axis shows write
traffic - so
databases on the
top right are have
most network I/O
while ones on the
lower left are rarely

@panareima
#MWLUG2
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panagenda iDNA: Database usage – same chart, different
environment
17

@panareima
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panagenda iDNA: Database sizes
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See your databases'
storage
requirements
categorized by size
and database type,
thereby offering
immediate insight
as to which types of
databases consume
the most disk
space.

@panareima
#MWLUG2
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panagenda iDNA: Network traffic
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Observed network
traffic between
clients and servers
over time. This
allows to identify
regular and
irregular peaks
easily, for example.
You can interact
with this chart by
zooming into
selected time spans.

@panareima
#MWLUG2
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panagenda iDNA: Data volumes paired with geo-information
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This demo visualizes
optional iDNA
functionality to
further enrich
collected data with
HR data and/or
geographical
information. This
facilitates a broad
range of possible
visualizations, such
as displaying
reports and charts
as per region,
country, city or
department, as well
as adapting content
according to
authorization in
iDNA portal.

@panareima
#MWLUG2
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panagenda iDNA: Database usage paired with geo- and HR-
information
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Anzahl Benutzer = ‘no. of
users’
sorry about that German
slip

@panareima
#MWLUG2
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panagenda iDNA: Cloud and webification potential
22
This demo visualizes
optional iDNA
functionality to
integrate Domino
web log data. This
enables various
reports around web
and mobile usage.
This example shows
what types of
databases are used
by rich clients only,
both rich clients and
browsers, or by web
browsers only
(desktop or mobile).
Apps that are
accessed from rich
clients usually
involve higher risks
in e.g. Cloud and
migration scenarios,

@panareima
#MWLUG2
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panagenda iDNA: Mail Volume Analytics
23
This "bubble chart"
shows how alive the
email infrastructure
is. Every bubble is a
mail domain and their
color indicate
different Top-level
domain names like
.com, .de, .co.uk,
etc. The bubble size
indicates the amount
of users who have
been in contact with
this mail domain. The
X-axis shows number
of received, the Y-
axis shows number of
sent messages - so
with domains on the
top right, lots of
messages have been
exchanged while ones
on the lower left are

@panareima
#MWLUG2
016
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This bar chart
displays email volume
separated by number
of recipients per mail.
The X-axis shows
number of recipients
per sent message,
the Y-axis shows
percentage of total
messages delivered
to recipients. With
that one can
recognize how many
internal and external
recipients are
addressed per sent
message and which
percentage each
category is out of
100%.

@panareima
#MWLUG2
016
25
This bar chart
displays email volume
by size of sent
messages to internal
and external
recipients. The X-axis
shows message sizes
(1KB – 8GB), the Y-
axis shows
percentage of total
delivered message
volume. This gives a
good overview of
what message sizes
are sent to internal
and external
recipients and what
amount of traffic each
message causes to a
multiplied number of
addressees.

@panareima
#MWLUG2
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panagenda iDNA: Application source code analysis
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@panareima
#MWLUG2
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Want to see your own environment’s
data with iDNA? There are two ways
to engage:
• IBM Domino Double Check
• Directly with panagenda
https://www.panagenda.com/contact/trial-
licenses/
Both options give you a free 7-day snapshot of
your IBM Domino infrastructure and rich client
usage, which is a nice and easy way to learn about
the value of such data analysis.

@panareima
#MWLUG2
016
We’re assuming “Hybrid” in
this session.
Let’s onboard user mail files
and re-configure their local
IBM Notes client for IBM
Connections Cloud.

@panareima
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Hybrid: Onboarding methods
29
• OPT (Onboarding Planning Tool)
– Used to gather and fix potential problems in mail files at the start of the
transfer process
– Time spent fixing issues here can save lots of time and aggravation
later
• OTT (Onboarding Transition Tool)
– Used to manage the transfer of “batches” of mail files to the IBM data
center
• To get access to OPT/OTT an IBM business partner needs to take classes
and certifications

@panareima
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016
Hybrid: Onboarding methods
30
• MOM Tool (Mail Onboarding Manager)
– moves your on-premises IBM Notes mail data to the cloud
– provisions new or existing Connections Cloud accounts with SmartCloud
Notes mail
– creates a replica of your on-premises Domino directory in the tool
locally
– transfers mail files and assigns subscriptions
– is organized into 5 pages, each of which provides information or
capabilities that step through the onboarding process
– controls when and how mail files are moved and accounts are
provisioned
– monitors the onboarding progress on the tool's Dashboard or the Detail
view on the Staging page
– can be used without the help of an IBM business partner
More information:

@panareima
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Hybrid: Mail Onboarding Manager Tool
31

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@panareima
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@panareima
#MWLUG2
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Now for the IBM Notes Client
onboarding …

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Hybrid: IBM Notes Client onboarding
39

@panareima
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Hybrid: IBM Notes Client onboarding
40
• Client Configuration tool (config.nsf)
– Checks for the following information (besides many other things – see
more info link below)
• The client is a version supported for IBM SmartCloud Notes access
• The config.nsf file contains information needed to perform the
configuration
• The downloaded data is less than 24 hours old
– Confirms that the user is logged in using the ID that they will use in the
service.
– Creates a wildcard Connection document that the client will use to
connect to a mail server in the Cloud through the proxy server in the
service. The server name in the Connection is */your_certifier, where
your_certifier is the name of the OU certifier you provided for your mail
servers during Cloud service configuration.
– Creates a Location document called ‘SmartCloud for username’, or
updates it if it already exists and is incorrect

@panareima
#MWLUG2
016
Too many user interactions
you think? Check this out …

@panareima
#MWLUG2
016
panagenda MarvelClient: The #1 Client Management Solution
42
Given what panagenda MarvelClient does for our customers, there are literally
hundreds of reasons for why you should choose panagenda MarvelClient:
• Client analysis and optimization
• Reduce helpdesk calls by up to 80%
• Onboard IBM Notes clients to the Cloud seamlessly
• Achieve best (cold and warm) client startup times
• Roaming, including Citrix, WTS, VDI and Connections Cloud
• Seamless client setups, upgrades and updates
MarvelClient puts you in control over all your IBM Notes client configurations
and ensures smooth operations 365 days a year – from initial client setup,
through one-of-a-kind roaming and continuously enforcing your desired
settings, to keeping your clients up-to-date smartly.
More information: https://www.panagenda.com/products/marvelclient/
Cloud Onboarding module: https://www.panagenda.com/products/marvelclient/cloud-onboarding/

@panareima
#MWLUG2
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Live Demo:
Notes client onboarding with
panagenda MarvelClient

@panareima
#MWLUG2
016
Want to see your own Notes client
environment’s data with MarvelClient?
• Go to
https://www.panagenda.com/contact/trial-
licenses/
You’ll get MarvelClient free Analyze at no charge
for a complete year, including maintenance and
support!

@panareima
#MWLUG2
016
Thank you !
daniel.reimann@panagenda.com
@panareima

@panareima
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016
Sources
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• http://www.slideshare.net/DianaEmely/ibm-smart-cloud
• http://www.slideshare.net/rahulrai78/features-of-smartcloud-notes-in-
hosted-and-hybrid-environments
• https://www.youtube.com/watch?v=22DS9Wv99Gk
• https://www.youtube.com/watch?v=LLL7lzumsxM
• https://www.youtube.com/watch?v=5wfQpYyJqWA

Headquarter, Austria:
panagenda GmbH (Ltd.)
Schreyvogelgasse 3/10
AT 1010 Vienna
Phone: +43 1 89 012 89
Fax: +43 1 89 012 89-15
E-Mail: info@panagenda.com
Headquarter, Germany:
panagenda GmbH (Ltd.)
Lahnstraße 17
DE 64646 Heppenheim
Phone: +49 6252 67 939-00
Fax: +49 6252 67 939-16
USA:
panagenda Inc.
60 State Street, Suite 700
MA 02109 Boston
Phone: +1 617 855 5961
Fax: +1 415 449 5940
Germany:
panagenda Consulting GmbH (Ltd.)
Donnersbergstraße 1
DE 64646 Heppenheim
Phone: +49 6252 67 939-86
Fax: +49 6252 67 939-16
The Netherlands:
Trust Factory B.V.
11th Floor,
Koningin Julianplein 10
NL 2595 AA The Hague
Phone: +31 70 80 801 96
E-Mail: info@trust-factory.com
© 2007-2015 panagenda

SA102 - Challenge accepted - IBM Cloud onboarding (MWLUG 2016)

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