1. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
powerpoint 2010
Chapter 3Chapter 3
FormattingFormatting
PresentationsPresentations

2. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint 2010 Formatting PresentationsPowerPoint 2010 Formatting Presentations
• Skill 3.1 Changing the Presentation Theme
• Skill 3.2 Changing the Color Theme
• Skill 3.3 Changing the Theme Effects
• Skill 3.4 Changing the Slide Background
• Skill 3.5 Changing Fonts
• Skill 3.6 Changing the Look of Text Boxes
• Skill 3.7 Applying Quick Styles to Text Boxes
• Skill 3.8 Applying Quick Styles to Tables
• Skill 3.9 Using the Shape Styles Gallery
• Skill 3.10 Changing the Layout of Smar
• Skill 3.11 Using the Picture Style’s Gall
• Skill 3.12 Showing the Ruler and Gridlin
• Skill 3.13 Changing the Size of Images
• Skill 3.14 Changing the Size of a Place
• Skill 3.15 Aligning, Grouping, and Rotat
• Skill 3.16 Applying Animation Effects
• Skill 3.17 Modifying Animations
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3. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.1PowerPoint Skill 3.1
Changing the Presentation ThemeChanging the Presentation Theme
• A theme is a group of formatting options that you
apply to a presentation.
• Themes include font, color, and effect styles that are
applied to specific elements of a presentation.
• In PowerPoint, themes also include background styles.
• When you apply a theme, all the slides in the
presentation are affected.
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4. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Design tab.
2. In the Themes group, click the
More button.
3. Select an option in the Themes
gallery.
4. All the slides in your
presentation now use the new
theme.
To Apply a Theme to the PresentationTo Apply a Theme to the Presentation
3-4

5. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.2PowerPoint Skill 3.2
Changing the Color ThemeChanging the Color Theme
• A color theme is a set of colors that complement each
other and are designed to work well in a presentation.
• A color theme will change the color of backgrounds,
placeholders, text, tables, charts, SmartArt, and drawing
objects in a presentation.
• When you apply a theme to a presentation, this includes a
color theme, which includes default theme colors for
presentation elements.
• You can change the color theme without affecting the other
components of the theme.
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6. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Design tab.
2. In the Themes group, click the
Theme Colors button.
3. Select a color theme from the
list that appears.
To Apply a Color Theme to a Slide MasterTo Apply a Color Theme to a Slide Master
3-6

7. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Design tab.
2. In the Themes group ,click the
Theme Colors button.
3. Select Create New Theme
Colors . . .
4. In the Create New Theme Colors
dialog box, change the theme
colors and give the theme a
name.
5. Click the Save button.
To Create a Custom Color ThemeTo Create a Custom Color Theme
3-7

8. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.3PowerPoint Skill 3.3
Changing the Theme EffectsChanging the Theme Effects
• Theme effects consist of a set of line, fill, and custom
effects that can be applied to objects in a
presentation.
• Microsoft includes 40 prebuilt theme effect
combinations for use in Word, Excel, PowerPoint, and
Outlook.
• Unlike theme fonts and theme colors, you cannot
create your own theme effects in the Microsoft Office
2010 applications.
3-8

9. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Design tab.
2. In the Themes group, click the
Theme Effects button.
3. Select a theme effect from the
gallery that appears.
To Apply Theme Effects to the PresentationTo Apply Theme Effects to the Presentation
3-9

10. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.4PowerPoint Skill 3.4
Changing the Slide BackgroundChanging the Slide Background
• A background is the graphic element that fills a slide.
• Backgrounds can be solid colors, textures, or even
images.
• Each theme in PowerPoint provides a variety of
background styles from which to choose.
• Background styles acquire their colors from the
presentation’s theme and range in color from light to
dark.
• The background styles for themes also include
different background textures, depending on the
theme you choose.
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11. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Design tab.
2. In the Background group, click
the Background Styles
button.
3. Select an option from the
Background Styles gallery.
To Change the Background StyleTo Change the Background Style
3-11

12. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Design tab.
2. In the Background group,
click the Background Styles
button.
3. To open the Format
Background dialog box,
select the Format
Background . . . command
at the bottom of the
Background Styles gallery.
4. Here you can change the fill
to a solid fill, gradient fill, or
picture fill.
5. Use the tools in the dialog
box to further customize the
background, including colors
and the amount of
transparency.
To Create a Custom Background StyleTo Create a Custom Background Style
3-12

13. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.5PowerPoint Skill 3.5
Changing FontsChanging Fonts
• A font, or typeface, refers to a set of characters of a
certain design.
• The font is the shape of the character or number as it
appears on-screen.
• You can change the look of text by changing the font,
the font size, or the font color.
3-13

14. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Select the text to be changed
2. On the Home tab, in Font
group
a. To Change the Font
•Click arrow next to the Font
box.
•Scroll list to find font.
•Click the font name.
b. To change the size of the text:
•Click arrow next to the Font
Size box.
•Scroll list to find font size.
•Click the size you want.
c. To change the color of the text:
•Click the arrow next to the
Font Color button.
•Click the color you want.
To Change the Font, Font Size, and Font ColorTo Change the Font, Font Size, and Font Color
3-14

15. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.6PowerPoint Skill 3.6
Changing the Look of Text BoxesChanging the Look of Text Boxes
• Text boxes are content containers that allow you
to place text anywhere on a slide.
• When you first add a text box to a slide, the text
box uses the default font from the theme and has
no background or border.
• If you want the text in a text box to stand out on a
slide, you can customize the look of the text box
by applying fill, outline, and shape effects.
3-15

16. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Select the text box you want to change.
2. Click Format tab under Drawing Tools.
3. In Shape Styles group,
4. To change the fill effects on a text box:
a. Click Shape Fill button.
b. Select an option from color palette.
5. To change shape outline of a text box:
a. Click the Shape Outline button.
b. Select option from color palette.
c. Point to Weight and select thickness.
d. Point to Dashes and select dash style.
a. To change shape effects on a text box:
1. Click the Shape Effects button.
2. Point to Presets and select a
combination of shape effects.
3. Choose shadow, reflection, glow, soft
edges, bevel, and 3-D rotation effects.
To Change the Look of a Text BoxTo Change the Look of a Text Box
3-16

17. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.7PowerPoint Skill 3.7
Applying Quick Styles to Text BoxesApplying Quick Styles to Text Boxes
• Quick Styles are a combination of formatting that
give elements of your presentation a more
polished, graphical look without a lot of work.
• Quick Styles can be applied to text boxes and
include a combination of borders, shadows,
reflections, and picture shapes, such as rounded
corners or skewed perspective.
• Instead of applying each of these formatting
elements one at a time, you can apply a
combination of elements at one time using a
preset Quick Style.
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18. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Select the text box you want to
apply the Quick Style to.
2. Click the Format tab under
Drawing Tools.
3. In the Shape Styles group,
click the More button .
4. In the Shape Styles gallery,
click a Quick Style to apply it to
the text box.
To Apply a Quick Style to a Text BoxTo Apply a Quick Style to a Text Box
3-18

19. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.8PowerPoint Skill 3.8
Applying Quick Styles to TablesApplying Quick Styles to Tables
• When you insert a table into a presentation, the
Design and Layout tabs under Table Tools display.
• These tabs are called contextual tabs because they
only display when a table is the active element.
– The Design tab contains tools to change the look of the
table, such as Quick Styles, Word Art, and borders.
– The Layout tab contains tools for changing the structure
of a table, including adding and removing rows and
columns, resizing the table, and changing the alignment
of text.
• With Quick Styles for tables, you can apply the
borders and shading for a table with one command.
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20. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Design tab under
Table Tools.
2. In the Table Styles group,
click the More button .
3. In the Table Styles gallery,
click a Quick Style to apply it
to the table.
To Apply a Quick Style to a TableTo Apply a Quick Style to a Table
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21. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.9PowerPoint Skill 3.9
Using the Shape Styles GalleryUsing the Shape Styles Gallery
• Once you have added a basic shape to a slide, you
can apply complex formatting and styles to the shape.
• You can change the fill or outline color using one of
the colors from your presentation’s theme.
• You can also change the shape effects, applying
shadows, reflections, glows, and 3-D effects to the
shape.
• But the easiest way to format a shape is to apply a
Quick Style. The Shape Styles gallery includes a
number of Quick Styles, making it easy for you to
apply complex formatting to shapes.
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22. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Format tab under
Drawing Tools.
2. In the Shape Styles group,
click the More button .
3. In the Shape Styles gallery,
click a Quick Style to apply it to
the shape.
To Apply a Quick Style to a ShapeTo Apply a Quick Style to a Shape
3-22

23. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. To open the Format Shape
dialog box, click the dialog
launcher in the Shape Styles
group on the Format tab
under Drawing Tools.
2. Click the Edit Shape button
3. Point to Change Shape.
4. Select an option.
5. You can further modify the
look of shapes by using the
Shading, Borders, and Effects
buttons in the Shape Styles
group.
To Change a ShapeTo Change a Shape
3-23

24. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. To open the Format Shape
dialog box, click the dialog
launcher in the Shape Styles
group on the Format tab
under Drawing Tools.
2. Select the dimension you
want to refine (including fill,
line color and style, shadow,
and 3-D format).
To Refine a Shape’s StyleTo Refine a Shape’s Style
3-24

25. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.10PowerPoint Skill 3.10
Changing the Layout of SmartArtChanging the Layout of SmartArt
• SmartArt diagrams are designed to display specific
types of data in a visual manner.
• Each SmartArt diagram includes a default layout for
you to add data to. But what if your information does
not fit the default layout? Or what if you want to add
shapes under other shapes?
• You can use the SmartArt Tools contextual tab to add
shapes and promote and demote shapes in SmartArt
diagrams.
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26. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. On the Design tab under
SmartArt Tools, in the Create
Graphic group, click the Add
Shape button and select an
option for adding a shape.
2. Click the Demote Selection
button to move the new shape
down one level in the diagram
organization.
3. Click the Promote Selection
button to move the new shape
up one level in the diagram
organization.
To Change the Layout of a SmartArt DiagramTo Change the Layout of a SmartArt Diagram
3-26

27. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. On the Design tab under
SmartArt Tools in the Layouts
gallery, click the More button
to display the full gallery of
layouts.
2. Click an option in the gallery to
convert the selected SmartArt
diagram into the new layout.
To Change the Diagram TypeTo Change the Diagram Type
3-27

28. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.11PowerPoint Skill 3.11
Using the Picture Style’s GalleryUsing the Picture Style’s Gallery
• PowerPoint comes with a number of picture Quick
Styles you can apply to images, instantly giving them
a more sophisticated look.
• Picture Quick Styles include a combination of graphic
effects, such as borders, shadows, 3-D rotation, and
reflections.
• When you insert a picture into a presentation, the
Format tab under Picture Tools displays.
– This tab is called a contextual tab because it only
displays when a picture is the active element.
– The Format tab contains tools to change the look of a
picture, such as applying artistic effects, changing the
color, and cropping the image.
3-28

29. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Format tab under
Picture Tools.
2. In the Picture Styles group,
click the More button .
3. In the Picture Styles gallery,
click a Quick Style to apply it
to the shape.
To Apply a Picture Quick Style to an ImageTo Apply a Picture Quick Style to an Image
3-29

30. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.12PowerPoint Skill 3.12
Showing the Ruler and GridlinesShowing the Ruler and Gridlines
• Use PowerPoint’s rulers and gridlines as visual tools
to check the placement of text and graphics on slides.
• The ruler allows you to control the placement of text
in placeholders, including tabs and indents.
• Gridlines are a series of dotted vertical and horizontal
lines that divide the slide into small boxes, giving
visual markers for aligning placeholders and graphics.
• The grid and ruler are only visible when working on
the presentation. They do not appear in Slide Show
view or in handouts.
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31. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
To display gridlines:
1.Click the View tab.
2.In the Show group, click the
Gridlines check box to select it.
To display the ruler:
1.Click the View tab.
2.In the Show group, click the
Ruler check box to select it.
To Display Gridlines or the RulerTo Display Gridlines or the Ruler
3-31

32. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Under the View tab, click the
dialog launcher in the Show
group to open the Grid and
Guides dialog box.
2. Select the Snap objects to
grid option to force objects to
line up along an intersection
in the grid when you insert or
move them.
3. For more precise layout,
change the spacing in the
grid to a smaller number.
To Modify the Look and Behavior of GridlinesTo Modify the Look and Behavior of Gridlines
3-32

33. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.13PowerPoint Skill 3.13
Changing the Size of ImagesChanging the Size of Images
• You can resize images using the resize handles that
appear at the corners and sides of an image when it is
selected.
• When an image is selected, you will see two types of
resize handles:
Appears in the middle of one of the sides of the image.
This allows you to resize the width or the height, but not
both at the same time.
Appears at the four corners of the image. This allows
you to change the width and height of the image at the
same time.
3-33

34. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Point to one of the resize
handles on the image.
2. When the mouse changes to
the resize cursor, click and
drag the mouse:
• Drag the mouse toward
the center of the image to
make it smaller.
• Drag the mouse away
from the center of the
image to make it larger.
3. When the image is the size
you want, release the mouse
button.
To Resize an Image Using the Drag MethodTo Resize an Image Using the Drag Method
3-34

35. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.14PowerPoint Skill 3.14
Changing the Size of a PlaceholderChanging the Size of a Placeholder
• A placeholder is a container on a
slide that holds text or other
content, such as a table, chart, or
image.
• Placeholders are outlined with a
dotted line that does not display in
the presentation when it is running.
• You can use the same steps for
changing the size of an image to
change the size of a placeholder.
3-35

36. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
You can only add placeholders
from Slide Master view.
1.To add a placeholder to a
layout, click the View tab.
2.In Master Views group, click
the Slide Master button.
PowerPoint switches to Slide
Master view.
3.In the Master Layout group,
click the Insert Placeholder
button and select an option.
To Add a PlaceholderTo Add a Placeholder
3-36

37. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Point to one of the resize
handles on the placeholder.
2. When the mouse changes to
the resize cursor, click and
drag the mouse:
• Drag the mouse toward
the center of the
placeholder to make it
smaller.
• Drag the mouse away
from the center of the
placeholder to make it
larger.
3. When the placeholder is the
size you want, release the
mouse button.
To Change the Size of a PlaceholderTo Change the Size of a Placeholder
3-37

38. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.15PowerPoint Skill 3.15
Aligning, Grouping, and Rotating ImagesAligning, Grouping, and Rotating Images
• Any graphics that appear in a straight line should be
aligned, to ensure that they are precisely placed.
• You can rotate a graphic to make it stand out.
• You can select multiple images on a slide and group
them together, thus turning multiple objects into a
single object that you can easily move, rotate, or
resize as one.
• Placeholders cannot be grouped.
– Similarly, objects that have been added to a
placeholder cannot be grouped with other objects.
– In order to group objects, you must add objects to the
slide independent of a placeholder.
3-38

39. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click Format tab under Picture
Tools.
2. In the Arrange group, click the Align
button and select option:
• Align Left, Align Center, & Align
Right commands align graphics
along an invisible vertical line.
• Align Top, Align Middle, & Align
Bottom commands align graphics
along an invisible horizontal line.
• Click Align to Slide option to align
graphics along edges & center of
slide.
• The Distribute Horizontally and
Distribute Vertically options
evenly space the graphics on the
slide. To use these options, Align
to Slide option must be active.
To Align Graphics on a SlideTo Align Graphics on a Slide
3-39

40. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Click the Format tab under
Picture Tools.
2. In the Arrange group, click the
Rotate button and select an
option:
• Rotate Left 90° —rotates
the graphic 90 degrees
counterclockwise.
• Rotate Right 90°—
rotates the graphic 90
degrees clockwise.
• Flip Horizontal—reflects
the graphic along the
vertical axis.
• Flip Vertical—reflects the
graphic along the
horizontal axis.
To Rotate Graphics on a SlideTo Rotate Graphics on a Slide
3-40

41. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Select the graphics you want
to group as one object.
2. Click the Format tab under
Picture Tools.
3. In the Arrange group, click the
Group button and select an
option.
To Group Graphics on a SlideTo Group Graphics on a Slide
3-41

42. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.16PowerPoint Skill 3.16
Applying Animation EffectsApplying Animation Effects
There are four basic types of animation schemes:
•Entrance—animates the object coming on to the slide;
starts with the object not visible and ends with the object
visible. Examples include Fade In, Split, Fly In, and Appear.
•Emphasis—animates the object on the screen. Examples
include Pulse, Spin, Grow/Shrink, and Teeter.
•Exit—animates the object leaving the slide; starts with the
object visible and ends with the object not visible. Examples
include Fade, Disappear, Float Out, and Wipe.
•Motion Paths—animates the object along an invisible line.
Examples include Lines, Arcs, and Loops.
3-42

43. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Select the object you want to
animate.
2. Click the Animations tab.
3. In the Animation group, click
the More button.
4. In the Animation gallery, click
an option to apply it to the
object.
To Add an Animation to an ObjectTo Add an Animation to an Object
3-43

44. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint Skill 3.17PowerPoint Skill 3.17
Modifying AnimationsModifying Animations
• You can create complex animations by adding
additional animations, changing the effect options,
and modifying the timing of animations.
– All these properties can be changed from the
Animations tab.
• To see an overview of all the animation effects for a
slide, click the Animation Pane button.
– The Animation pane lists each animation for the current
slide and the order in which they will play.
– From the Animation pane, you can modify the behavior
of each animation and then preview any changes you
make.
3-44

45. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
1. Select the object with the animation
you want to modify.
2. Click Animations tab on Ribbon.
3. Click Effects Options button to
change default behavior of animation.
4. Click Add Animation button to add
more animations to object, including
entrance effects, emphasis effects,
exit effects, and motion paths.
5. Click arrow next to Start: box & select
when animation will play—On Click,
With Previous, or After Previous.
6. Enter a time in Duration: box to control
how fast or slow animation plays. The
higher the number, the slower the
animation.
7. Enter a time in Delay: box to add a
break before animation plays.
To Customize an AnimationTo Customize an Animation
3-45

46. askillsapproach
© 2012 The McGraw-Hill Companies, Inc. All rights reserved.
PowerPoint 2010 Formatting PresentationsPowerPoint 2010 Formatting Presentations
• Skill 3.1 Changing the Presentation Theme
• Skill 3.2 Changing the Color Theme
• Skill 3.3 Changing the Theme
Effects
• Skill 3.4 Changing the Slide
Background
• Skill 3.5 Changing Fonts
• Skill 3.6 Changing the Look of Text
Boxes
• Skill 3.7 Applying Quick Styles to
Text Boxes
• Skill 3.8 Applying Quick Styles to
Tables
• Skill 3.9 Using the Shape Styles
Gallery
• Skill 3.10 Changing the Layout of
SmartArt
• Skill 3.11 Using the Picture Style’s
Gallery
• Skill 3.12 Showing the Ruler and
Gridlines
• Skill 3.13 Changing the Size of
Images
• Skill 3.14 Changing the Size of a
Placeholder
• Skill 3.15 Aligning, Grouping, and
Rotating Images
• Skill 3.16 Applying Animation
Effects
• Skill 3.17 Modifying Animations
3-46