CDix resume 030415

D
Cynthia Dix
6979 Deer Bluff Drive
Huber Heights, OH 45424
937- 667-0011 (H)
937-974-7526 (M)
cindix85@gmail.com
Senior Accounts Payable/Receivable Specialist
Over twenty years accounting experience in positions of increasing responsibility. Demonstrated
proficiency with numerous Accounting Systems. Experienced with the design, documentation and
implementation of structured Accounts Payable and Accounts Receivable processes. Excellent
communications skills and well-versed in interacting with Department Managers,Business Unit
Managers,Senior/Executive Management, Vendors and Clients. Thorough and consistent performer with
a strong attention to detail.
Veolia Water Technologies (FKACrown Solutions Co. LLC),Vandalia, Ohio (2013-Present)
Contract Accountant/Accounts Payable Coordinator (July, 2013 – Present)
Responsible for creating and maintaining service contracts for this multi-national provider of
industrial water management systems. Assemble Recurring Billing packages as new Service Contract
requests are submitted by the Sales Team. Each Billing package is unique and tailored to the specific
needs of the client. Also responsible for generating the recurring invoices and resolving all Service
Related Billing/Account Issues. Act as point-person to assist IT support team in resolving accounting
and contract issues with Veolia’s JD Edwards Finance system.
Responsibilities in this role:
 Process 3 monthly billing cycles and ad-hoc contract invoices as needed.
 Maintain customer database and contract related documentation.
 Primary contact for assisting customers regarding billing questions.
 Administer the Monthly Amortization process to distribute revenue across various
departments/cost centers/sales regions
 Process revenue adjustments as needed and reconcile the amortization adjustments across the
various departments/cost centers/sales regions.
 Maintain supplier database.
 Coordinate the transfer of invoice documents between our business unit and the AP Service
Center in North Carolina.
 Assist AP Service Center with invoice processing, research of problem PO’s,reconciling supplier
invoices and obtaining internal invoice approvals.
 Assist the system support team when needed. Trouble shoot technical issues, test application
modifications and help develop new processes/procedures to improve system performance.
Dix, Cynthia Page Two
Crown Solutions Company, LLC, Vandalia, Ohio (2005 – 2013)
Accounts Payable Coordinator (January, 2008 – July, 2013)
Responsible for all Accounts Payable functions Maintain vendor databases and documentation.
Process all incoming invoices, including distribution of expenses to the appropriate general ledgers.
Verify that all appropriate approval procedures are followed. Process regularly scheduled and on-
demand check runs, positive pay, ACH’s and wire payments. Resolve all vendor questions and/or
disputes. Monitor W-9 information and generate all 1099 documentation.
Responsibilities in this role:
 Processed and posted all incoming supplier (Purchase Order) invoices.
 Validated invoices against the originating Purchase Orders in preparation for entry into the
accounting system.
 Identified, researched,documented and distributed un-processable Accounts Payable when
discrepancies occurred between the Purchase Orders and the invoices.
 Tracked problem Accounts Payable monitoring the purchasing ledger to confirm that problem
purchase orders were modified and then vouchered the amended Purchase Orders with the
invoices.
 Processed and posted all administrative (non-Purchase Order) related invoices.
 Documented outstanding Accounts Payable/Purchase Order issues and chaired the weekly
Accounts Payable review meeting with department managers.
 Conducted open Accounts Payable review in preparation for weekly check runs.
 Generated and submitted weekly positive pay files to financial institutions.
 Addressed all vendor inquiries and facilitated resolution of outstanding invoice issues.
 Initiated regularly scheduled and on-demand ACH’s and wire payments.
 Validated charges for freight invoices (FedEx, UPS,ACS, etc.), coded and distributed the costs
appropriately
 Initiated journal entries and manual payments for payments made via wire or ACH.
 Initiated foreign wires, currency conversions/reconciliations and entered the manual payments for
these transactions into the Accounts Payable system.
 Served as conversion coordinator during 9 month system conversion from Sema4 Accounting
System and Global Shop Purchasing systems to JDE.
Accounts Payable/Accounts Receivable Administrator (January,2005 – January, 2008)
Responsibilities in this role:
 Maintained all customer and supplier databases.
 Processed billings for clients, applied all incoming payments (for multiple companies) to the
accounting system.
 Addressed all supplier inquiries/issues.
 Placed the weekly customer collection calls and initiated collection of delinquent accounts.
 Retrieved payment data from financial institutions and entered cash receipts into the system.
 Maintained the unapplied cash report including distribution of early customer payments and
refund processing for payments received in error.
 Processed and posted all supplier invoices into the accounting system.
 Reviewed weekly open payables, processed weekly check runs and submitted positive pay file.
 Set up and processed customer invoices generated from sales orders originating from multiple
departments.
Dix, Cynthia Page Three
Tomkins Industries,Inc., Dayton, Ohio (2001 – 2004)
Accounts Payable Coordinator
Responsible for all Corporate Accounts Payable activities for multiple corporations. Tomkins is an
international holding company for multiple manufacturing companies. Each individual corporation
manages multiple manufacturing operations located throughout North America as well as Canada,
Great Britain, Australia, Japan, Mexico and other international locations.
Responsibilities in this role:
 Initiated direct deposit payments via the Citigroup CitiDirect system to federaland state
government agencies (payroll withholdings), vendors (payments) and employees (expense
reimbursements).
 Initiated wire transfers and foreign exchange wire transfers for direct deposit to vendors located
throughout the world.
 Created new ACH models and wire transfer models and maintained existing models within the
CitiDirect banking system
 Maintained Accounts Payable database for each of the 4 separate corporations
 Posted invoices and distributed the expenses to the appropriate general ledger accounts within the
accounting system and issued checks for each company to vendors.
 Prepared Excelspreadsheets for monthly premium invoices (medical, dental, vision, LTD,
AD&D,basic life insurance, COBRA,etc.) for each of the companies for which Tomkins
Industries processes payroll.
 Tracked W-9 information and processed yearly 1099 forms.
Adams Robinson Enterprises, Dayton, Ohio (2000 – 2001)
Senior Accounts Payable Specialist
Responsible for Accounts Payable processing functions for large-scale construction projects located
throughout the United States.
Responsibilities in this role:
 Received and processed Purchase Orders and receivable documents against invoice(s).
 Entered and posted invoices.
 Processed Accounts Payable reports and weekly check runs.
 Calculated and distributed state sales tax for vendors that failed to correctly charge sales tax.
 Served as primary vendor and project manager contact for all invoicing issues.
NCR Country Club, Kettering,Ohio (February, 1994 – October, 2000)
Accounts Receivable/Accounts Payable Clerk
Responsible for all Accounts Payable and Accounts Receivable processing functions.
Dix, Cynthia Page Four
Responsibilities in this role:
 Processed lock-box, cash and credit card payments, applied payments, miscellaneous charges,
finance charges etc.
 Processed monthly reports and membership billings.
 Audited cash supplies in the club safes,prepared daily cash deposits, distributed weekly cash tips
and yearly holiday bonuses.
 Maintained both the Accounts Receivable and Accounts Payable databases.
 Ensured all invoices were properly coded for G/L distribution.
 Entered all invoices into the accounting system.
 Processed all standard and manual checks on a weekly basis.
 Posted monthly General Ledger entries.
 Set up both the Accounts Receivable and Accounts Payable databases when the facility purchased
a new accounting system in 2000.

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CDix resume 030415

  • 1. Cynthia Dix 6979 Deer Bluff Drive Huber Heights, OH 45424 937- 667-0011 (H) 937-974-7526 (M) cindix85@gmail.com Senior Accounts Payable/Receivable Specialist Over twenty years accounting experience in positions of increasing responsibility. Demonstrated proficiency with numerous Accounting Systems. Experienced with the design, documentation and implementation of structured Accounts Payable and Accounts Receivable processes. Excellent communications skills and well-versed in interacting with Department Managers,Business Unit Managers,Senior/Executive Management, Vendors and Clients. Thorough and consistent performer with a strong attention to detail. Veolia Water Technologies (FKACrown Solutions Co. LLC),Vandalia, Ohio (2013-Present) Contract Accountant/Accounts Payable Coordinator (July, 2013 – Present) Responsible for creating and maintaining service contracts for this multi-national provider of industrial water management systems. Assemble Recurring Billing packages as new Service Contract requests are submitted by the Sales Team. Each Billing package is unique and tailored to the specific needs of the client. Also responsible for generating the recurring invoices and resolving all Service Related Billing/Account Issues. Act as point-person to assist IT support team in resolving accounting and contract issues with Veolia’s JD Edwards Finance system. Responsibilities in this role:  Process 3 monthly billing cycles and ad-hoc contract invoices as needed.  Maintain customer database and contract related documentation.  Primary contact for assisting customers regarding billing questions.  Administer the Monthly Amortization process to distribute revenue across various departments/cost centers/sales regions  Process revenue adjustments as needed and reconcile the amortization adjustments across the various departments/cost centers/sales regions.  Maintain supplier database.  Coordinate the transfer of invoice documents between our business unit and the AP Service Center in North Carolina.  Assist AP Service Center with invoice processing, research of problem PO’s,reconciling supplier invoices and obtaining internal invoice approvals.  Assist the system support team when needed. Trouble shoot technical issues, test application modifications and help develop new processes/procedures to improve system performance.
  • 2. Dix, Cynthia Page Two Crown Solutions Company, LLC, Vandalia, Ohio (2005 – 2013) Accounts Payable Coordinator (January, 2008 – July, 2013) Responsible for all Accounts Payable functions Maintain vendor databases and documentation. Process all incoming invoices, including distribution of expenses to the appropriate general ledgers. Verify that all appropriate approval procedures are followed. Process regularly scheduled and on- demand check runs, positive pay, ACH’s and wire payments. Resolve all vendor questions and/or disputes. Monitor W-9 information and generate all 1099 documentation. Responsibilities in this role:  Processed and posted all incoming supplier (Purchase Order) invoices.  Validated invoices against the originating Purchase Orders in preparation for entry into the accounting system.  Identified, researched,documented and distributed un-processable Accounts Payable when discrepancies occurred between the Purchase Orders and the invoices.  Tracked problem Accounts Payable monitoring the purchasing ledger to confirm that problem purchase orders were modified and then vouchered the amended Purchase Orders with the invoices.  Processed and posted all administrative (non-Purchase Order) related invoices.  Documented outstanding Accounts Payable/Purchase Order issues and chaired the weekly Accounts Payable review meeting with department managers.  Conducted open Accounts Payable review in preparation for weekly check runs.  Generated and submitted weekly positive pay files to financial institutions.  Addressed all vendor inquiries and facilitated resolution of outstanding invoice issues.  Initiated regularly scheduled and on-demand ACH’s and wire payments.  Validated charges for freight invoices (FedEx, UPS,ACS, etc.), coded and distributed the costs appropriately  Initiated journal entries and manual payments for payments made via wire or ACH.  Initiated foreign wires, currency conversions/reconciliations and entered the manual payments for these transactions into the Accounts Payable system.  Served as conversion coordinator during 9 month system conversion from Sema4 Accounting System and Global Shop Purchasing systems to JDE. Accounts Payable/Accounts Receivable Administrator (January,2005 – January, 2008) Responsibilities in this role:  Maintained all customer and supplier databases.  Processed billings for clients, applied all incoming payments (for multiple companies) to the accounting system.  Addressed all supplier inquiries/issues.  Placed the weekly customer collection calls and initiated collection of delinquent accounts.  Retrieved payment data from financial institutions and entered cash receipts into the system.  Maintained the unapplied cash report including distribution of early customer payments and refund processing for payments received in error.  Processed and posted all supplier invoices into the accounting system.  Reviewed weekly open payables, processed weekly check runs and submitted positive pay file.  Set up and processed customer invoices generated from sales orders originating from multiple departments.
  • 3. Dix, Cynthia Page Three Tomkins Industries,Inc., Dayton, Ohio (2001 – 2004) Accounts Payable Coordinator Responsible for all Corporate Accounts Payable activities for multiple corporations. Tomkins is an international holding company for multiple manufacturing companies. Each individual corporation manages multiple manufacturing operations located throughout North America as well as Canada, Great Britain, Australia, Japan, Mexico and other international locations. Responsibilities in this role:  Initiated direct deposit payments via the Citigroup CitiDirect system to federaland state government agencies (payroll withholdings), vendors (payments) and employees (expense reimbursements).  Initiated wire transfers and foreign exchange wire transfers for direct deposit to vendors located throughout the world.  Created new ACH models and wire transfer models and maintained existing models within the CitiDirect banking system  Maintained Accounts Payable database for each of the 4 separate corporations  Posted invoices and distributed the expenses to the appropriate general ledger accounts within the accounting system and issued checks for each company to vendors.  Prepared Excelspreadsheets for monthly premium invoices (medical, dental, vision, LTD, AD&D,basic life insurance, COBRA,etc.) for each of the companies for which Tomkins Industries processes payroll.  Tracked W-9 information and processed yearly 1099 forms. Adams Robinson Enterprises, Dayton, Ohio (2000 – 2001) Senior Accounts Payable Specialist Responsible for Accounts Payable processing functions for large-scale construction projects located throughout the United States. Responsibilities in this role:  Received and processed Purchase Orders and receivable documents against invoice(s).  Entered and posted invoices.  Processed Accounts Payable reports and weekly check runs.  Calculated and distributed state sales tax for vendors that failed to correctly charge sales tax.  Served as primary vendor and project manager contact for all invoicing issues. NCR Country Club, Kettering,Ohio (February, 1994 – October, 2000) Accounts Receivable/Accounts Payable Clerk Responsible for all Accounts Payable and Accounts Receivable processing functions.
  • 4. Dix, Cynthia Page Four Responsibilities in this role:  Processed lock-box, cash and credit card payments, applied payments, miscellaneous charges, finance charges etc.  Processed monthly reports and membership billings.  Audited cash supplies in the club safes,prepared daily cash deposits, distributed weekly cash tips and yearly holiday bonuses.  Maintained both the Accounts Receivable and Accounts Payable databases.  Ensured all invoices were properly coded for G/L distribution.  Entered all invoices into the accounting system.  Processed all standard and manual checks on a weekly basis.  Posted monthly General Ledger entries.  Set up both the Accounts Receivable and Accounts Payable databases when the facility purchased a new accounting system in 2000.