Good Practice Publishing

| 1Crossref LIVE Indonesia: Eastparc Hotel Yogyakarta, 20 November 2017Crossref LIVE Indonesia: Eastparc Hotel Yogyakarta, 20 November 2017
Tole Sutikno
Director of UAD Institute of Scientific Publication (LPPI)
Universitas Ahmad Dahlan, Yogyakarta, Indonesia
Good Practice Publishing:
Improving Quality and Visibility of Your
Journal
Editor-in-Chief, TELKOMNIKA Telecommunication Computing Electronics and Control
(Accredited “A” by Kemenristekdikti, Scopus Q3)
Editor-in-Chief, International Journal of Power Electronics and Drive Systems (Scopus Q3)
Managing Editor, International Journal of Electrical and Computer Engineering (Scopus Q2)
Email: tole@ee.uad.ac.id, thsutikno@gmail.com, Phone: +62 85 628 628 10

| 2Crossref LIVE Indonesia: Eastparc Hotel Yogyakarta, 20 November 2017
Content
1. Introduction
2. Principles & Best Practice in Scholarly Publishing
3. Fast Initial Review
4. Quality and Prestige of a Journal
5. How to Improve Quality & Visibility of your Journal
6. Scopus Content Policy and Selection
7. Key Factors of Quality Articles
8. Article Skeleton
9. Strategies for Editors

1. Introduction

Main factors affecting the authors' choices of your journal

Do you understand your authors?
Readership
Reputation
Time to publish
Editorial Board
Impact factor
Open access
Non-profit
Online submission tools
Recommendation
Copyright restrictions
Previous experience
Price/Publication fee
Rejection rate
Design
Publisher
Availability of e-journal

Early Discussion
1. What makes a journal successful?
2. What makes your journal successful?
3. Who judges?
Success indicators of your journal?
• Financial stability
• Reputation
- Ease of getting papers submission
- High readership
- High citation
• Impact

Strategies for improving “success”
Improve submission quality
Improve review quality
Make better decisions
Improve visibility
Increase readership
Raise reputation
Publish better content Increase impact
Strategies

Editor considerations
• Apakah artikel ini benar dan robust secara ilmiah?
• Apakah artikel secara teknis berkualitas?
• Apakah artikel ilmu dikomunikasikan dengan jelas, dengan cara
yang dapat dengan mudah dipahami?
• Apakah artikel menyajikan wawasan baru yang benar-benar akan
menambah literatur yang ada?
• Apakah artikel menarik bagi banyak pembaca (orang ingin
membaca artikel ini)?

Editors are looking for work that is….
• Important
• Informative
• Novel
• Ethical

What does an Editor do?
• Peran kunci (Key role) dalam proses publikasi
• Mengelola (manage) peer review
• Menengahi (mediates) antara reviewer & penulis
• Membuat keputusan akhir tentang publikasi
• Menjamin keadilan dan standar kualitas
• Publikasi - editing, pemeriksaan (proofing), format, diseminasi,
promosi ...

2. Principles & Best Practice in
Scholarly Publishing

Principles of Transparency & Best Practice in Scholarly Publishing
1. Peer review process
Journal content must be clearly marked as whether peer reviewed or not. Peer review is
defined as obtaining advice on individual manuscripts from reviewers expert in the field
who are not part of the journal's editorial staff. This process, as well as any policies
related to the journal’s peer review procedures, shall be clearly described on the journal's
Web site.
2. Governing Body
Journals shall have editorial boards or other governing bodies whose members are
recognized experts in the subject areas included within the journal's scope. The full
names and affiliations of the journal's editors shall be provided on the journal's Web site.
3. Editorial team/contact information
Journals shall provide the full names and affiliations of the journal's editors on the
journal's Web site as well as contact information for the editorial office.
4. Author fees
Any fees or charges that are required for manuscript processing and/or publishing
materials in the journal shall be clearly stated in a place that is easy for potential authors
to find prior to submitting their manuscripts for review or explained to authors before they
begin preparing their manuscript for submission.
5. Copyright
Copyright and licensing information shall be clearly described on the journal's Web site,
and licensing terms shall be indicated on all published articles, both HTML and PDFs.

6. Process for identification of and dealing with allegations of research misconduct
Publishers and editors shall take reasonable steps to identify and prevent the publication
of papers where research misconduct has occurred, including plagiarism, citation
manipulation, and data falsification/fabrication, among others. In no case shall a journal or
its editors encourage such misconduct, or knowingly allow such misconduct to take place.
In the event that a journal's publisher or editors are made aware of any allegation of
research misconduct relating to a published article in their journal - the publisher or editor
shall follow COPE's guidelines (or equivalent) in dealing with allegations.
7. Ownership and management
Information about the ownership and/or management of a journal shall be clearly
indicated on the journal's Web site. Publishers shall not use organizational or journal
names that would mislead potential authors and editors ´ about the nature of the journal's
owner.
8. Website / access
A journal's Website, including the text that it contains, shall demonstrate that care has
been taken to ensure high ethical and professional standards. It must not contain
misleading information, including any attempt to mimic another journal/publisher's site.
9. Name of journal
The Journal name shall be unique and not be one that is easily confused with another
journal or that might mislead potential authors and readers about the Journal's origin or
association with other journals.
10. Conflicts of interest
A journal shall have clear policies on handling potential conflicts of interest of editors,
authors, and reviewers and the policies should be clearly stated.

11. Access
The way(s) in which the journal and individual articles are available to readers and
whether there are associated subscription or pay per view fees shall be stated.
12. Revenue sources
Business models or revenue sources (eg, author fees, subscriptions, advertising,
reprints, institutional support, and organizational support) shall be clearly stated or
otherwise evident on the journal's Web site.
13. Advertising
Journals shall state their advertising policy if relevant, including what types of ads
will be considered, who makes decisions regarding accepting ads and whether they
are linked to content or reader behavior (online only) or are displayed at random.
14. Publishing schedule
The periodicity at which a journal publishes shall be clearly indicated. Archiving
A journal's plan for electronic backup and preservation of access to the journal
content (for example, access to main articles via CLOCKSS or PubMedCentral) in
the event a journal is no longer published shall be clearly indicated.
15. Direct marketing
Any direct marketing activities, including solicitation of manuscripts that are
conducted on behalf of the journal, shall be appropriate, well targeted, and
unobtrusive.

Ethics Issues in Publishing (no. 6 above)
Scientific misconduct
- Falsification of results
Publication misconduct
- Plagiarism
o Different forms / severities
o The paper must be original to the authors
- Duplicate submission
- Duplicate publication
- Appropriate acknowledgement of prior research and researchers
- Appropriate identification of all co-authors
- Conflict of interest

3. Fast Initial Review for Editor

Initial Review

Fast Initial Review / manuscript submissions (for Editor)
1. Look at is the cover letter. Authors should craft a well-written cover
letter that highlights the significance and strength of their research
as well as provides a good reason why the manuscript is a good fit
for the journal.
2. Go through the abstract and skim through the introduction, figures
and tables, or other sections of the paper to determine whether the
manuscript passes our quality threshold.
3. Check quality of references

Sorting manuscript submissions based on its references
Menyortir pengiriman manuskrip/artikel – artikel sepertia apa yang
harus dikirim untuk di-review oleh reviewers dan artikel seperti apa
yang harus ditolak langsung?
•Check referensi dari artikel yang dikirim
•Isolasi satu referensi yang memenuhi ketiga kriteria berikut:
- Diterbitkan 3-5 tahun yang lalu
- Diterbitkan di jurnal terkemuka
- Artikel yang mengutip referensi di atas (sub-sequent) seharusnya juga
dikutip
•Cari referensi terisolasi tersebut di Scopus (www.scopus.com) dan
temukan jumlah sitasi artikel yang telah diterima. Referensi yang baik
seharusnya mendapat sitasi yang tinggi; dan artikel yang baik memiliki
referensi yang baik  artikel yang baik didukung referensi yang
memiliki impact yang tinggi.

Sorting manuscript submissions (cont. 1)
Breastfeeding in the 21st century: Epidemiology, mechanisms, and lifelong effect

Sorting manuscript submissions (cont. 3: dgn GS)
Breastfeeding in the 21st century: Epidemiology, mechanisms, and lifelong effect

Artikel yang merujuk ref tsb juga juga memiliki sitasi yang tinggi (ber-impact tinggi)

One of authors, paper entitled: Why invest, and what it will take to improve
breastfeeding practices?

One of other authors, paper entitled: Why invest, and what it will take to improve
breastfeeding practices?

4. Quality and Prestige of a
Journal

Quality & Prestige of Journal
Quality is often understood to mean prestige
But:
•Quality is something separate from prestige
•A journal can be of high quality without being prestigious (as it is
traditionally measured)
•Good news for new or small journals:
- prestige takes a long time to achieve
- quality can be achieved immediately
•We need to redefine what we mean by quality

Quality
• Publishers provide services to authors
• Part of those services is to do what we can, so the work can achieve
its fullest impact What is impact then? How can it be measured?
• Impact begins with dissemination and discoverability
• Publisher services:
- Indexing, persistent identifiers, metadata provision, archiving,
marketing etc.
• Measuring impact:
- Much more than citations
- Usage statistics, media coverage, social media coverage,
storytelling about application of the work, etc

Quality (cont. 1)
• Quality is about the services that the publisher provides to the authors
• Elements in quality of a journal:
- Editorial quality
- Peer-review process
- Openness/licensing
- Technical quality
- Dissemination quality

Prestige
• It is a well-known fact that academics worldwide face pressure to
publish in prestigious English language journals. And the journal impact
factor (IF) is the most widely recognized indicator of journal prestige and
influence. Accordingly, many people choose which journals to publish in
based largely on the IF.
• Alternatives to the IF: Scopus indexed journals (SJR, SNIP, CiteScore)

5. How to Improve Quality &
Visibility of your Journal

Ten (10) Strategies for improvement your journal quality and visibility
1. To maintain and improve quality, ethical soundness and editorial strategy in
order to ensure higher impact and citation rates of the published articles
2. Further internationalization and broadening the indexation and archiving in
additional relevant global databases in order to promote the papers post-
publication.
3. Registering with the Open Researcher and Contributor ID (ORCID) for the
potential authors, reviewers and editorial board members of our journal in
order to increase visibility of their academic activities by and displaying
information about own writing, reviewing and publishing activities on their
permanent accounts.
4. Editorial team should be strengthened by broadening the Editorial Board
membership and appointing additional section editors responsible for
statistics, publication ethics (research integrity), English language etc., as
well as skilled individuals involved in the processing of manuscripts for
more effective functioning of the overall process for management of
manuscripts till final decision for publishing and management of the journal.
5. Creating journal sections for students, ongoing researchers, and
specialists, as well as by acknowledging contributors for publishing and
reviewing activities

Ten (10) Strategies for improvement your journal quality and visibility
6. Adhere to the most updated recommendations of global editorial
associations toward improving the peer-review process and quality of
publications, as well as post-publication communication and to incorporate
relevant points in the journal instructions.
7. Upgrading and enrichment website with transparent information about
editorial management, peer review, open access and acceptable editing
practices. Transparency is one of the features for efficient work of the
journal, as well as a condition for improved visibility of the journal and
indexation. All members of the Editorial Board should be listed on the
website, along with a short biography, and with ORCID ID (and Scopus
ID), in order all future authors who apply their manuscripts to the journal to
find information about the people who manage the journal
8. Increasing the impact of our journal by improving the functionality of the
journal website and online contents and assessing the use of journal and
published papers through various traditional and alternative impact
indicators (citations, downloads, and distributions through online channels)
9. Instructions to authors should be upgraded to provide comprehensive
information about the journal, including guidelines which regularly improve
the ethical standards, quality and implications of published articles.
10. Education of scientific community in research and publication ethics and
integrity is essential for creating ethical environment and tradition to
prevent scientific and publishing dishonesty, fraud and plagiarism.

Example: Metrics in IEEEXplore

6. Scopus Content Policy and
Selection

As an International journal?
• Editors need to ensure that the content is from a wide range of
international authors,
• Have an Editorial Board that has international expertise and where
appropriate that are well represented geographically.

Scopus helps to:
• Increase the visibility of your publication(s)
• Give you access to a global audience of researchers and experts for
peer review programs
• Track the performance of your publication(s)
• Monitor competitive publications.

Successful journal selection is a combination of
different aspects
Quality
Diversity
Relevancy
Successful
journal
selection
Scientific quality of the science
published, but also publishing
format and (ethical) standards
Is the
(international)
diversity of
authorship and
editorial board in
line with aims &
scope
Is the content type
and subject
relevant to the
(international)
user base of
Scopus

Scopus selection criteria
Category Criteria
Journal Policy
Convincing “yang meyakinkan” editorial policy
Type of peer review
Diversity in geographical distribution of editors
Diversity in geographical distribution of authors
Content
Academic contribution to the field
Clarity of abstracts
Quality and conformity with stated aims and scope
Readability of articles
Journal Standing
Citedness of journal articles in Scopus
Editor standing
Regularity No delay in the publication schedule
Online Availability
Content available online
English language journal home page available
Quality of journal home page
Eligible titles are reviewed by the Content Selection & Advisory Board according to a
combination of 14 quantitative and qualitative selection criteria:

Seleksi oleh Content Selection & Advisory Board (CSAB)
independen
The CSAB is an
independent board of
subject experts from all
over the world.
Board members are
chosen for their expertise
in specific subject areas;
many have (journal)
Editor experience.

Belajar dari Jurnal pada Penerbit yang terindeks Scopus
Source: November 2015 title list at https://www.elsevier.com/solutions/scopus/content

7. Key Factors of Quality Articles

Types of paperTypes of paper
Article type Description Word
count*
Abstract Referen
ces
Figures
and
Tables
Miscellaneous Maximum
number of
authors
Book Review 500-700 None 1-3 None Solicited
“diminta” &
Unsolicited
1
Original Article 3,000 Structured
300 words
50 6 Unsolicited 10
Review Articles Basic Science /
Clinical
4,000 300 words 100 6 Solicited &
Unsolicited
5
Brief Reports 1,500 150 words 20 2-3 Unsolicited 3 & group
name
Letters Within 8 weeks
of publication,
original author
to respond
500 None 3-5 None Unsolicited 3
Bridging the
Gap
1,500 None 10 1-2 Solicited 3
Meeting
Reports
4,000 300 words 100 6 Solicited 3 & group
name
Commentary 1,500 None 10-12 1-2 Solicited 3
Visual
Vaccinology
200 None 1-2 None Regular Feature 2
http://www.elsevier.com/inca/publications/misc/Vaccine_Article_Type_Guidelines_May%202012.doc

Key Factors of Quality Articles?
What are the key factors to measure the quality articles?
 Originality
 Novelty
 Addressing new problems/complex issues
 Useful for real world applications
 Adaptability (flexibility)- diversified Data , scalability
 Applicability
 Generality
 Future Directions

Originality “Keaslian”
• What is Originality?
- An original work is one not received from others nor one copied
from or based on upon the work of others.
- It should be unique solution and invented by ourselves based
on our own thinking but not from others thinking or any existing
papers/concepts.
- How to Prove Originality? –Literature review
Introduction section

Novelty “Kebaruan”
• What is Novelty?
- It is some thing new or Modified one or Motivated one or Inspired
one.
- It may be based on existing concepts or basis/Hypothesis.
- Originality can be a Novelty but Novelty cannot be Original - This
is my argument.
- Basis should be supported either by mathematical Model or Facts
(if he is not good in mathematics).
- Most important is Literature Survey and Experimental results with
state of the art methods .

Addressing a New/Unsolved Problem/Complex Issue
• What are New Problem and Complex Problem?
- Problem should not have been addressed in the past.
- New problems may exist because of new applications and
requirements.
• How to prove, it is a new problem?
- Literature Survey and citing new applications.
• New Problem vs Novelty ????

Useful for Real World Applications
• Identify exact Applications rather than citing general applications.
• Introduction should pin point exact application.
• Clear experimental results for the specific application.
• Comparative study with the state of the art methods.

Adaptability
• The method should work for different data, size and large data.
• It should have ability to cope with distortions and unexpected.
• It should require minimum changes.
• How to prove it
- Experimental results on diversified data, large data along with the
benchmark data

Applicability
• The concept or idea should work for different applications with
minimum changes.
• The same concept can be used to solve different problems.
• In other words, it should be easy to implement and understand.
- E.g. Conference work

Generality
• The idea or concept should work for general data.
• In other words, it should give optimal solution to both specific data and
general data.

Future Directions
• The scope of the problem or the method should be expandable.
• One should not say, we have solved the problem completely (100%)-
impossible.
• Present failure cases of the method and mention
drawbacks/weakness.
• idea or concept should give insights about future issues when the
researcher read the paper.

A good article …
• Is attractive to the editors
- Makes them want to read it all
• Communicates its message clearly
- Clearly written
- Clearly structured
• Encourages citation
- Through its content

8. Article Skeleton

• Structured
o IMRaD formula
• Unstructured
o Paragraphs- few sentences summarizing each section
(ex: lihat di Elsevier)
Skeleton (kerangka) of an ArticleSkeleton (kerangka) of an Article

Editors: in writing and formatting
• Title
• Authorship
• Abstract & Keywords
• Main text (IMRAD)
• Introduction
• Method
• Results
• And
• Discussion
• Conclusions
• Acknowledgements
• References
Mengkondisikan bahwa semua artikel yang akan dipublikasikan: 
Tell a story – clarity (jelas, gamblang…) and conciseness (keringkasan
yg padat isinya)
Make them easy for indexing and searching
(informative, attractive & effective)
Make them easy for indexing and searching
(informative, attractive & effective)
Journal SPACE is not unlimited
Kondisikan agar Authors menyajikan
artikel mereka as concise as possible
Journal SPACE is not unlimited
Kondisikan agar Authors menyajikan
artikel mereka as concise as possible

Remember !!!
• Title – informative, concise, attractive;
• Abstract – accurate, clear, brief, no comparisons;
• Keywords – label of the manuscript;
• Introduction – define briefly the problem;
• Methods – detailed information, organized;
• Results
- Tables = experimental results;
- Graphs = comparison experimental data/other data;
- Illustrations shouldn’t duplicate information;
• Discussion – corresponding to the results; compare published results/
yours;
• Conclusions – simple, scientific results; uses; future directions
• References – main publications; check correspondence;
• Cover letter – what makes is special;

9. Strategies for Editors

Twelve (12) Tips for Editors
1. Make the journal your top professional priority: Jika Anda telah memilih tugas sbg
EiC/Editor, ini harus menjadi prioritas utama Anda. Jurnal yang menerima ratusan artikel
setiap thn tdk mudah ditangani. Anda dapat mencoba menciptakan waktu dengan
mengurangi beban di area lain. Sulit? Tentu saja. Anda bisa mendapatkan sedikit
kelonggaran dengan tidak menjadi reviewer/editor jurnal lain.
2. Be efficient: Skim (or speed read) papers. Buat keputusan segera setelah ada hasil
review. Editor harus memapankan jurnal sebagai tempat penulis mendapatkan umpan
balik yang cepat. Penulis menerima rejected jauh lebih baik jika Editor memberi kabar
buruk setelah satu (1) bulan dibanding setelah enam (1) bulan.
3. Pick your editorial board with care: Pilih Editorial board dengan cermat. Senior
researchers are too busy to review manuscripts? Make the editorial board large enough
so that you do not overwhelm (membebani) reviewers
(norma kebanyakan jurnal 6-10 manuscripts per year)
4. Select reviewers carefully, with an aim to getting a range of opinions: The most
critical stage in the editorial process is selection of reviewers. Jika Anda mengandalkan
orang-orang yang terpercaya dapat me-review, 2 atau 3 reviewers adalah sudah cukup.
5. Treat associate editors well: If you are the EiC, you probably have at least a few (and
maybe more) associate editors. Like the editorial board, associate editors should be
selected with great care. One of your tasks is to track their performance a bit and try to
provide advice as needed.
6. Try to accept papers that advance the field: Papers get accepted in journals for a
variety of reasons: 1) What is it that the reader will learn from this article, 2) Why is that
knowledge important? and 3) If published, what will this paper be cited for in the future?

Twelve (12) Tips for Editors
7. Write good action letters; be concise and be as kind as possible: If you are
rejecting the paper and do not want to see a revision, be clear about it. If you
reject it too kindly without being clear, the author may waste time and effort
revising and sending it back. And then your time as editor is wasted too, as you
will handle the paper again.
8. Don’t routinely send papers out for re-review: Banyak editor selalu
mengirimkan artikel utk review ke-2 & bahkan untuk ke-3 kalinya. Ini
menghabiskan banyak waktu & sangat menunda publikasi (atau penolakan)
dari sebuah artikel. Buat keputusan dgn cepat berdasar response to reviewers
(jk mungkin), terutama jika Anda sbg Editor paham tentang topik tsb. Jika Anda
benar-benar tdk paham dengan topik (terlalu jauh dari keahlian Anda, namun
reviewers menjanjikan bersedia me-review ulang), maka kirimikan kembali
untuk meninjau kedua kalinya.
9. Try to keep your editorial criterion relatively consistent over the years:
Cobalah untuk menjaga kriteria editorial Anda tetap konsisten selama ini. Pada
thn2 awal sering editor memiliki standar yang sangat tinggi.
10. Don’t give in to special pleading: Jangan menyerah pada permohonan
khusus. Tolak permohonan khusus ini. Jika seseorang menuntut perlakuan
khusus dan cepat, itu adalah alasan untuk melambat dan disengaja.
11. Discourage replies and counter-replies: Ruang jurnal yang berharga lebih baik
dialokasikan untuk makalah baru.
12. Always remember: It’s the author’s paper, not your paper: Ini mungkin tip
paling penting. Beberapa editor sangat berat tangan. Mereka ingin penulis menulis ulang
makalah itu ke spesifikasi mereka dan reviewers, seolah-olah editor selalu tahu yang
terbaik.

Remarks
Motivating authors to come to your journal?
•Be visible
- Will you help raise awareness of their article?
- Can you motivate authors to sell their own articles?
o Social networking
o Blogs
o Alerts
•Be credible
- Good reputation
- Good quality
•Give good service
- Submission systems
- Responsive
- Feedback
•Be accredited and/or indexed
- Accredited by Kemenristekdikti
- Indexed by Google Scholar, DOAJ, EBSCO, ProQuest, Scopus, Web of Science ….
- SJR, SNIP, CiteScore, Impact Factor …
•What is your unique selling point (USP)?
- What extra can you offer?

Thank You
… Questions …

Good Practice Publishing

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