Induction Manual is used to introduce new hire to company process, procedures, Policies and environment.

1. Induction Manual
“Company Name”
Company Logo

2. Welcome to “………”
About Company-
……………………………………………………………………………………………………………………………………
Vision-
……………………………………………………………………………………………………………………………………
Mission-
1. To provide innovative, professional, and personalized services to clients, and employees
2. Create a work environment that recognizes the expertise, contributions, and teamwork of our valued employees
3. Conduct our business as per the highest standards of honesty and integrity.
Values-
1. Accuracy
2. Transparency
3. Team work
4. Flexibility
5. Innovation
6. Sense of Ownership
7. Integrity

3. Journey of Company
Foundation to till Date
……………………………………………………………………………………………………………………………………
Organization Structure
……………………………………………………………………………………………………………………………………
HR Policies and Processes
1. Your Day One –
On your first day at [Company Name], you will be given a ‘Welcome Kit’ with various forms and documents. These forms must be
filled and submitted to HR Department.
The HR department will make arrangements for your workstation, system, telephone and other requisites that would be required
for you to start your work.

4. 2. Personal Appearance –
An employee is expected to maintain a smart appearance at all time during his/her hours of work and to follow any rule of
Company relating to appearance. All the employees are expected to wear clean and presentable clothes. The Office
environment reflects the Company’s way of working and employees are expected to maintain a professional standard.
3. Working Hours –
Being on time is not just an organizational requirement, but also a reflection of our regard for discipline and punctuality.
Working hours start from 9.30 a.m. to 6.30 p.m. during the week with a 30 minutes’ lunch break.
4. Attendance –
There is an electronic system for monitoring attendance; you are required to scan your figure while moving IN and OUT of
office premises.
5. Leave Policy –
 For Trainees: 1 Leave for one month
 For Probationary employees: 2 Leave per month
 For Confirmed employees: 30 Annual Leave per month
 Leaves credit month: January

5. 6. Open Door Policy -
We strongly encourage you to share thoughts, suggestions, concerns, seek information, provide inputs and resolve
problems / issues through your immediate manager. Managers are expected to listen to employees’ concerns, to
encourage their inputs and to seek resolutions to their problems. Employees and managers are encouraged to contact the
HR Department who will always be ready to assist in any problem resolution.
7. Grievance Policy-
 Formal Grievance submitted in writing to Reporting Person-Issue Should resolves in five working days
 An appeal is lodged with the Department Head- Issue should be resolved in Seven Working days.
 Complaint makes an appeal to HR department- Issue should be resolved in Seven Working Days.
 Makes an appeal to Top Management at @ ………….
8. Policy to prevent Sexual Harassment @ Work Place-
To avoid sexual harassment, maintain a safe working environment, and prevent and deter the commission of acts of sexual
harassment of employees, this Policy to Prevent Sexual Harassment at the Workplace (“Policy”) is being implemented

6. 9. Emoluments and Perks –
Individual salary as a confidential information, discussing emoluments details with anyone in company is a serious Mis-conduct.
10. Confirmation Process –
KRA’s with set of expectations will discuss with you by your Manager against which monthly reviews will be organize to track
your performance record by filling up & submitting monthly feedback reports to HR department. Minimum period of confirmation
is 3 months and maximum is 6 months.
11. Employee Benefits –
 Medi-claim Policy for all employees
 Zero balance Salary Account
 Corporate Plans for Mobile
 Flexible Working Hours
 Work From Home

7. 12. Performance Appraisal –
The Development of employees is integrated into the Performance Evaluation Process, employees who have joined us on or
before [Date] would eligible for Performance Appraisal.
13. Employee Portal –
You can log on to the Employee portal by using your login ID and password (issued within a week of joining) and you will be
able to access online:
 Salary Slip
 Calculate your TDS
 Apply leaves
 View leave record
 View daily attendance
 Online appraisal process
14. Refer your Friend -
An opportunity to earn extra bonus and can contribute in creating the best team of qualified and efficient people, working for
the success of the company.

8. 15. Code of Conduct –
 You are expected to mark your attendance in electronic attendance system, do not forget to scan your figure while moving
IN and OUT
 Any changes of address should immediately inform to HR department
 Protect the confidentiality of the information that you possess or have access to in the interest of the business of the
company.
 Be specific and trustful in all communication
 Follow the policies, processes and procedures of the company issued from time to time.
16. Life @ ………….
 Birthday celebration
 Festivals Celebration
 Recognition Program
 Benefit Administration
 Cool & Safe work Environment
 Equal Opportunity Standard
 Work life Balance
 Stress Buster Activities
 Health Checkup

9. 17. Misconduct-
 Using offensive, vile, or obscene language
 Using loud voice which is noticeable in a work environment
 Submitting false declaration regarding proof of age, qualification, or experience
 Interfering or tamper official records, document, register pertaining to the management or to him/herself or other employee.
 Gossiping at work and wasting time
 Carrying on a part-time employment (with or without remuneration)
 Disobedience of orders of the superior
 Negligence of Duty
 Misconduct relating to act of personal indiscretion or socially unacceptable behavior
 Sleeping while on duty hours in the company premises.
 Misbehavior conducted even outside working hours/ office premises Unreasonable criticism
 Chewing pan, Tobacco, or any other similar material with in the office premises.

10. 18. General Information –
You should contact the respective person for the following:
S.no. Subject Concerned Person Ext
 Facility Management
 HR Management
 IT Management
 Finance Management
 Accounts Management
 Administration
For any queries, please get in touch with HR department @............................................
Want to get in touch to Top Management @......................
Detail Company Policies and Process are here……….Link……………………