The Online Office presentation delivered at the WCVA & Communities 2.0 Volunteering in a Digital Age Conference in Sep 2012

1. The Online Office
Or I’m Virtually Working, Honest
Josh Hoole
Circuit Rider Development Manager, Communities 2.0

3. What we’ll cover
1. The Cloud
2. Google Drive
3. Super Cloud Tools
4. Virtually Working
5. What works for you?

4. Your Organisation - Reality
• What’s your organisations’ attitude to technology?
• What is your leadership role?
• Who will drive any changes?
• Who will implement any changes?
• What support will you need?

5. The Two Aims of Technology
1. Do things better
2. Do better things

6. The Cloud

7. Cloud Computing - eh?
•Internet-based
computing, whereby shared
resources, software and
information are provided to
computers and other devices on-
demand, like electricity
Wikipedia

9. Cloud Computing – Key features
• Tools and software based on • Needs internet connection
the internet
• Too many Cloud tools to
• Accessible from anywhere
try them all
• No upgrade or licensing
• Implementation & training
issues
issues
• Per person per month costs
• Works on any internet-
enabled machine

10. Online Office - Google Drive

11. Collaboration

18. Online Office - Key features
• Tools and software based on
• Doesn’t always cope with
the internet
big funding bids...yet
• Works on multiple platforms
• Potential culture change &
• Collaboration training issues
• Seamless remote working • Better for smaller, remote
• Easy for users to grasp teams
• Simple price structures

19. Online Office - Think about…
• Will it work for your organisation?
• What will be the benefit to being able to
work remotely?
• Will we still need a file server in the office?
• How will staff react to change?
• Who will help set up and maintain
systems?

20. Cloud Tools

21. Cloud Computing - Tools
Event management, sell Document storage sharing
tickets, get feedback & synching, multi-platform
Video Note storage, sharing and
conferencing, chat, remot synching, multi-platform
e training
Herding cats! Collaborative Publish to the world
decisions, polls, meeting times

22. Top Tech Tools
Sharing Stuff / Remote Access
• DropBox – shared &
synchronised file
storage

24. Top Tech Tools
Sharing Stuff / Remote Access
• Small Cost 2GB Cost 50GB
office
server set DropBox Free £79 p.a.
up Small £800 + set
£800 + set up
Business up and on
and on costs
Server costs

25. Top Tech Tools
Taking Notes
• Evernote –
Capture, share &
sunchronise
anything (but mostly
notes!)

26. Top Tech Tools
Taking Notes
• Notes & ideas
• Task lists
• Web clips
• Photos
• Audio
• Fully searchable

28. Top Tech Tools
Events
• Eventbrite – event
management tool to
manage, promote, s
ell & run your events

29. Top Tech Tools
Herding Cats
• Doodle- Schedule
events, meetings, ve
nues etc
• Connects with your
calendar

30. Top Tech Tools - Publishing
• Issuu - Publish your
newsletters to the
world

31. Cloud Computing - Think about…
• Is it the right solution for your organisation?
• Is your current tech set up meeting your needs?
• There’s probably a tool out there for every
problem - just ask a Circuit Rider!
• Get independent advice to compare options

32. Remote Working - Kit
iPad 2 Netbook
Highly versatile mobile Highly Portable
computer PC
£400 - £600 £200 - £400
Smartphone Mobile
Multitasking handheld Broadband
phones 3G Internet on the
£0 - £200 + monthly fee move
£20 + monthly fee

33. Remote Working - Think about…
• Do you trust your staff?
• Are you open to managing a remote team?
• Training needs and remote support?
• What is the Total Cost of Ownership (TCO)?
• Insurance?

34. Your Organisation - Magic Wand?
• What changes would you
make to run more efficiently?
Oh, and you’ve got £1 million.
• Discuss

35. Any Questions?

36. communities2point0.org
@Communities2_0
@jho3446
0845 474 8282 slideshare.net/PAVSCRC