This document outlines how to implement educational technology in an organization. It discusses starting small with pilots and researching best practices. Change management is important to address as technology projects often fail due to lack of clear objectives and communication. The presenter advocates a gap analysis to understand current and desired states. Resources like learning management systems and video tools are presented. Processes like needs analysis and project planning are also covered.

1. How to Implement
Educational Technology
Presented by Lori Dyer

2. New technologies have
change the way we teach
and the way our students
learn in numerous ways.
In this session we show
how you can confidently
implement technology in
your organisation and stay
relevant in this digital age.

3. ● Welcome And Introduction
● Where To Start
● Change Management
● Technology
● Processes
● Q&A
● Further Reading / Exploration
Today’s agenda

4. Welcome And Introduction
● Lori Dyer, Head Programme Manager,
Circulus Education
● 6+ years of experience in implementing digital
technology in vocational education & training
(VET) and higher education throughout
Australia and NZ.
● A digital learning activist who believes in
reducing inefficiencies, duplication and
paperwork within the educational sector.

5. Who This Webinar Is Ideal For
● Educators / teachers with little to some experience
implementing educational technology and are
interested in seeing the possibilities technology can
bring to their classroom
● Those looking for clear guidance in the midst of a sea
of conflicting ideas

6. Where Do We Start? How?
● Start with baby steps (lower risk, get you comfortable)
● Do your research first – what’s being used, best practices, what’s
required,..
● Gap analysis & aligning IT strategy with business strategy
● Question: Where have you made your start?

7. Baby Steps
● Take things slowly, it’s alright.
● Don’t do the “Big Bang”
● Implement one thing at a time, in one area at a time
● Small, controlled pilots for release
● Push yourself just a little bit over the edge of your comfort zone,
each time.

8. Do Your Research
● Take time out to read what is happening out there
in the field - Horizon Report, HBR, LinkedIn Groups
● Key 2015 trends: social media, hybrid & collaborative
learning and students as co-creators instead of passive
consumers
● Chat to colleagues / Get a mentor
● Hire a professional

9. Take A Gap Analysis
● Take stock of where your organisation is at this moment. Be honest;
use company surveys, interviews, audits.
● Converse with senior management to decide what the desired state is
(not listing particular technologies or brands but business outcomes)
● Start making plans for how to get from current state to desired state
● Technology strategy MUST align directly with the business strategy.
● Get help if you need it!

11. Where have you made
your start?
Question

12. A Bit About Change Management
● Notoriously high failure rate of projects
● Knowledge management is required
● What about sustainability
● Success and horror stories

13. ● according to IBM, only 40% of projects succeed.
● success definition: on time, on budget, on scope
● biggest reasons for failure: fuzzy business objectives,
communication issues, unrealistic schedules
● small is beautiful!
High Failure Rate Of Projects

14. ● It’s more about the people than the technology
● Knowledge Management definition:
“A discipline that promotes an integrated approach to identifying, capturing,
evaluating, retrieving, and sharing all of an enterprise's information assets.
These assets may include databases, documents, policies, procedures, and
previously un-captured expertise and experience in individual workers." -
Duhon 1998 (Gartner)
● business culture is a huge indicator on success
Knowledge Management

15. ● so, you’ve set it all up and then.. what?
● Knowledge management feeds into this (processes, people,
culture) to sustain the change in your company / school
● you need to plan for your sustainable future: ongoing webinars,
touch points, services, etc
What About Sustainability?

16. ● horror story - when business processes and accountability not
sorted
● success story - flipped learning with Greg Green
http://www.youtube.com/watch?v=y2QgtPyk_Gk
● Your horror stories?
● Your success stories?
Success and Horror Stories

17. Resources for Technology
● Platforms
● Videos
● Screen recording
● Animations: Video Scribe, PowToon
● Rapid Authoring Software
● Project Management
● Stuff happens

18. 1. Learning Management Systems (LMS): EDUonGO, Moodle,
Blackboard, Desire2Learn, Schoology etc
2. Content Management Systems (CMS): Drupal, Joomla,
Wordpress
3. Student Management Systems (SMS): VETtrak, JobReady,
WiseNet, aXcelerate
Platforms for VET organisations

19. ● YouTube www.youtube.com
● Vimeo https://vimeo.com/
● Daily Motion http://www.dailymotion.com/in
Videos

20. ● Camtasia http://www.techsmith.com/camtasia.html
● SnagIt (still images only)
http://www.techsmith.com/snagit.html
● CamStudio http://camstudio.org/
Screen Captures

21. ● VideoScribe http://www.videoscribe.co/ demo
● PowToon http://www.powtoon.com/ demo
● Prezi http://prezi.com/
Animations

22. ● Articulate Storyline https://www.articulate.com/
● Adobe Captivate http://www.adobe.com/au/products/captivate.html
● ZebraZapps https://zebrazapps.com/
Rapid Authoring Software

23. ● Microsoft Project http://products.office.com/en-us/project/project-and-portfolio-
management-software
● Zohohttps://www.zoho.com/
● Basecamp https://basecamp.com/
● Wrike https://www.wrike.com/
Project Management Softwares

24. ● Apple
● Microsoft
● Sony Playstation
● Even the giants fall
sometimes.
Stuff happens (and they will)

25. Processes
● Needs analysis
● Gap analysis
● Project Plan

26. 1. What is the perceived problem?
2. What are the aims and objectives?
3. What is expected from the NA process?
4. What performance is required from the target group/ individuals?
5. Timescale?
6. Budgets, should they be considered, who allocated what?
7. What barriers might exist?
8. How the information is to be presented/ collected
9. Is anything out of bounds?
10. Key issues/ areas of focus
Needs analysis

27. ● spoke about this in detail earlier
● search for many free templates out there:
Gap Analysis

28. ● Scoping - initial discussions, needs analysis
● Initiating - project service agreements signed, kick-off meetings
● Planning - schedules, costings, team members on-board
● Executing - the doing!
● Monitoring and controlling - weekly progress meetings, dashboard
reports
● Closing - sign-off on project, lessons learned, etc
Project Plans

29. In summary
● Where to start: baby steps, do your research
● Change management: projects fail, knowledge management,
sustainability
● Technology: platforms, videos, screen captures, animations, RAS
● Processes: needs analysis, gap analysis, project plan

30. Open Questions
● Ask me or the group
● Don’t be afraid to reach out to peers in your network.
● lori@circulus.com.au

31. Further reading/exploration
● The Horizon Report
http://www.nmc.org/publications/2014-horizon-report-higher-ed
● Harvard Business Review (HBR)
http://hbr.org/
● IBM Project failure study
https://www-03.ibm.com/press/us/en/pressrelease/25492.wss
● Gartner’s study on why projects fail
http://thisiswhatgoodlookslike.com/2012/06/10/gartner-survey-shows-why-projects-fail/

32. Further reading/exploration
● Business culture and the effect on knowledge management. De Long, D. W. and Fahey,
L., (2000), Diagnosing cultural barriers to knowledge management, Academy of
Management Executive, 14, 4, 113 – 27.
● E-learning Guild
http://www.elearningguild.com/
● E-learning Articulate community
http://community.articulate.com/
● Greg Green: saved a school
http://www.flippedhighschool.com/