1. MOST FLEXIBLE BUSINESS PROCESS
MANAGEMENT PLATFORM
Organizing processes, people, documents, information
INTEMA
TAKING ENTERPRISE PROCESS MANAGEMENT
TO THE NEXT LEVEL

2. OVERVIEW
Institutional memory is a complex set of information, facts,
concepts, experience and know-how owned by an
organization. This memory is a "domestic product" of any
organization, which is mainly characterized by dynamic,
diversity and volume. This memory can be classified into two
categories: working memory (i.e. the whole set of information
assets at that moment) and passive memory (i.e. the whole
set of information relating to the history of the organization).
Most times, a large part of the working memory is distributed
among the people who compose that organization
(aggregated in most cases only through personal
knowledge), and the passive memory is eventually stored as
different types of documents, in archives, almost impossible
to be consulted in an effective manner. Institutional memory
can store at one time, the whole ideology of a group or even
the whole way of working / operating.
The Intelligence Management concept refers to the use of all
of the valuable resources from a defined environment such as
information, data, processes or documents. Effectively,
Intema allows you to manage rapidly a large volume of
information, extracting at a glance all the important and
necessary aspects that can be used as leverages in managing
the internal processes.
WHAT ABOUT MULTIPLE CHANGES IN THE
BUSINESS ENVIRONMENT
Intema is an information management platform which can
easily be reconfigured in order to accommodate changes in
the business environment.
2 Intema
Dynamic structure
Centralised information repository
Open for integration
Data and user adaptable security
Document and workflow management
Andvanced searches including face
recognition
High Availability architecture
TAKING ENTERPRISE
PROCESS MANAGEMENT
TO THE NEXT LEVEL
HIGHLIGHTS
BPM
Model
Execute
Monitor
Optimize
Design

3. INTEMA IS AN ENTERPRISE PROCESS
MANAGEMENT PLATFORM DESIGNED
TO EASY CENTRALISE ALL
INFORMATION, DOCUMENTS,
WORKFLOWS WITHIN AN
ORGANIZATION
WHAT DOES INTEMA MEAN
Intelligence Management requires unified modeling of the
information coming from different sources and master data
management. We used the entity-relationship model as core
concept for information modeling
INTEMA IS DESIGNED FOR LARGE
ORGANIZATIONS WITH COMPLEX
WORKFLOWS AND INFORMATION
STRUCTURES
Strong security and data access control mechanisms enable
Intema to be used in complex scenarios with many users and
live processes.
Build Faster. Get Accurate
Results. Save Time!
When Information
completeness is a must
Taking enterprise Process
Management to the next level
3 Intema

4. HOW DOES IT WORK: DESIGN, TUNE,
OPERATE
Design Entities, design models, design document forms
Create entities with specific attributes, relations between
these entities and design user forms, field constraints and
validations.
Configure search fields, list fields, business rules
Customize user experience by configuring specific search
and list fields based on entity attributes.
FEATURES
CHANGE MANAGEMENT AND
AUDIT
Track changes made by users into the
system
UNIFIED AND STANDARDIZED
PROCEDURES
Users follow predefined workflows based
on business constraints
REDUCED COSTS
One integrated system to manage all
the information
OPERATIONAL IMPROVEMENT
AND LOWER IT EXPENSES
Streamline the business processes with
custom workflows
INCREASED RELIABILITY
High availability and redundancy for all
components
HIGHER PRODUCTIVITY
All the information you need at the right
place
BENEFITS
4 Intema
•
•
•
•
•
•
•
API: Webservices for data input & output.
Design document forms: Form builder with WYSIWYG
HTML-editor.
Workflows: Design relations between documents.
Master data management: Manage nomenclatures and
versioning.
Reporting: Ad-hoc and predefined reports.
Cubes: Multi-dimensional analysis.
Dashboards: KPIs and infographics.
CreativityGoals
Development
people
strategy
mission
knowledge
organizations
environment
question
environment
ideal
analysis
situation
desired
security
one
short
important
External
archive
Rank
years
important
edit
important
many
planning
future
future
goal
future
future
sometimes
also
software
vision
intui
values
business
plan
objectives
technology
innovation
IntuitiveFuzzy
Database
peoplestrategy
strategy
strategy
names
knowledge
organizations
environment
question
environment
ideal
fast
situation
effective
desired
security
one
one
one
short
important
External
fast
search
Rank
years
important
edit
important
many
planning
future
future
goal
future
scalable
future
future
sometimes
also
also
software
vision
visionrobust
values
business
plan
objectives
objectives
technology
responsive
robust
technology
innovation
risk analysis
entityrelantionship
master data
intelligence
information
dynamic forms
integration
data warehouse
collection
high availabilityrobustness
reliabillity

5. FEATURES
FAST. START FROM SCRATCH. READY IN
NO-TIME
Time-to-market is considerably reduced by means of
configurable structures which can easily adapt changes. This
means faster deployment and faster adoption.
KNOW AND UDERSTAND WHAT AND WHEN
USERS ARE DOING
Every user action (both changes and just browsing and
looking at the data) is audited and can be used to create
behavioral profiles.
ADAPTIVE
Accommodate changes in the business
environment
FAST AND RESPONSIVE
Caching mechanisms
HIGHLY SECURED
Integrated authentication, authorization
and audit mechanisms
SCALABLE
Modular architecture which can
accommodate growth in terms of users,
connections, amount of data
ROBUST
Each version is rigorously tested for
backward compatibility
CHARACTERISTICS
5 Intema
•
•
•
•
•
•
•
•
Data correlation: Entities relate to one another both
directly and through existing links between documents.
WYSIWYG web form design: Custom form builder with
HTML-editor.
Change management & versioning: Every change made
by users is marked as a new version of the document.
Integrated reporting: Statistic reports, nominal lists,
printout templates.
Automated report dissemination: Report automated
generation, email or file based dissemination.
Predefined searches & alerts: Users may save and reuse
frequently used searches.
Search fields: Configurable search fields based on entity
attributes.
Timezone awareness: Users located in different
timezones see the local time.

6. INFORMATION MANAGEMENT SYSTEM FOR
FOREIGNERS @ GENERAL INSPECTORATE
OF IMMIGRATION
424 entities and nomenclatures created
2615 specific attributes
608 relations between entities
211 models designed
The General Inspectorate of Immigration uses Intema
technology to manage biometric data acquisition, people
identification, management of processes related to foreigners
in Romania, statistics, activity tracking and planning,
integrations with other local and European institutions.
BUSINESS ASPECTS ADDRESSED
6 Intema
INTEMA
DATA MIGRATION FROM
LEGACY SYSTEMS
The system was initialized with data from
legacy systems using the built-in import
tool
CUSTOM WORKFLOW
IMPLEMENTATION
Specific workflows were implemented
according to the business processes of
the institution
VIRTUAL FOLDERS
The documents are organized in a
hierarchical structure of virtual folders
according to the organizational structure
of the institution
INTEGRATION WITH 3RD
PARTY
SYSTEMS
11 other systems populate, read or
otherwise interact in real time with the
solution
SINGLE SIGN-ON
Internal users are authenticated based on
Active Directory. External users
authenticate using the builit-in
mechanism
•
•
•
•
•
•
•
Data collection with biometric data acquisition
Face recognition
Person identification
Workflow management
Data audit
Business process streamline
Predefined reports

7. REPORTING MANAGEMENT IN THE
INSURANCE INDUSTRY @ FINANCIAL
SUPERVISING AUTHORITY
326 entities and nomenclatures created
1600 specific attributes
167 models for legacy reporting requirements
74 models for Solvency II Directive according to XBRL
taxonomy
130 data correlations
37 specific KPIs
1300 users and 67 external applications integrated
The Insurance Supervising department of the Financial
Supervising Authority uses Intema technology to collect
industry-specific information and accounting data from
national undertakers (insurance companies) and
intermediaries (insurance brokers) using a public portal with
several levels of administration. The same platform is used to
manage the document review and approval processes, data
aggregation, statistics and key performance indicators. The
platform is also XBRL-compliant and can handle Solvency II
requirements according to European Insurance and
Occupational Pensions Authority (EIOPA) regulations.
BUSINESS ASPECTS ADDRESSED
7 Intema
INTEMA
OPEN WEB-SERVICE
ARCHITECTURE
Automated data collection from
undertakings and intermediaries
MULTI-DIMENSIONAL ANALYSIS
Specific OLAP cubes implemented for
statistical and what-if analysis
DASHBOARDS
Specific KPIs implemented
INTEGRATION WITH 3RD
PARTY
SYSTEMS
67 other applications populate the
system with data
DATA ACCESS SEGREGATION
Internal and external users share the
same platform with data access
segregation based on their roles
•
•
•
•
Data collection and validation
Data aggregation and analysis
Internal business process management
Form builder for reporting

8. 8 Intema
Local and Foreign
Undertakings
378
Operators
Group
Administrator
External
Application
Operators
Group
Administrator
External
Application
...
Intermediaries
1853
Operators
Group
Administrator
External
Application
Operators
Group
Administrator
External
Application
...
ROMANIAN AUTHORITY
Main
Database
Undertakings
Supervisors
Intermediaries
Supervisors
System
Administrator
16 performance indicators
26 reports correlations
27 summary reports
15 statistical reports
3 OLAP Cubes
21 performance indicators
104 reports correlations
91 summary reports
67 statistical reports
7 OLAP Cubes
European
Authority
74 models complying
with XBRL taxonomy
43 informational models
29 official on paper report
124 informational models
74 XBRL models
90 official on paper report
STATISTICS
Governmental
Institutions
STATISTICS
National Bank
of Romania
Public Portal
PUBLIC DATA
PUBLIC
INTEROGATION

9. ABOUT US
© Copyright ESSENTIAL TECHNOLOGIES 2013
ESSENTIAL TECHNOLOGIES
Barbu Mumuleanu 30-32, Sector 2
020544, Bucuresti, Romania
www.essentials.ro
All Rights Reserved
9 Intema
ESSENTIAL TECHNOLOGIES, the ESSENTIAL
TECHNOLOGIES logo are trademarks of ESSENTIAL
TECHNOLOGIES, registered in many jurisdictions worldwide.
Other product and service names might be
trademarks of ESSENTIAL TECHNOLOGIES or other
companies.
References in this publication to ESSENTIAL TECHNOLOGIES
products or services do not imply that ESSENTIAL
TECHNOLOGIES intends to make them available in all countries
in which ESSENTIAL TECHNOLOGIES operates.
ESSENTIAL TECHNOLOGIES is a romanian registered company
having as main focus development of innovative IT tools, systems
and solutions. Areas of business expertise cover financial, law
enforcement and governmental sectors.