1. CHRISTINA MATEO
North Madinat Khalifa Al Rayyan Road
Doha, Qatar
Mobile No. +974 6662- 9676
Email: mateo_christina@yahoo.com
POSITION DESIRED: EXECUTIVE SECRETARY / DOCUMENT CONTROLLER /
ADMINISTRATIVE
CAREER OBJECTIVE
/ SUMMARY
Team player and able to work with a variety of personalities, eager
to learn and willing to share my skills and knowledge, expertise,
and ideas through a challenging position in a progressive and
continuously growing company.
SUMMARY OF
QUALIFICATIONS:
8 years of extensive experience in the field of Administration and
profound experience in Aconex. A considerable background of
professional experience coupled with formal education which
resulted to enhanced analytical skills and proficiency in the field
of document controller, secretarial. possessed good
communication skills written and verbal. Well exposed to diverse
cultural background. Interfaces well with all levels of personnel
and clientele, Ability to read, analyze and interpret general
business periodicals, professional journals, technical procedures
and governmental regulations, Ability to effectively present
information and respond to question from groups of managers,
clients, customers and general public, Ability to work under
pressure.
SKILLS &
PROFICIENCY:
 General Clerical and Administrative Functions
 Computer Operations (MS Word, Excel, PowerPoint)
 Documentation and Filing System
 Customer Services
 Presentation of Weekly / Daily Report Basis
 Software (ACONEX)
 MS office applications Word, Excel, Power Point, Adobe
acrobat
 Professional, Outlook
WORK EXPERIENCES:
REC QATAR LLC- HBK CONTRACTING JV
May 2010-Present
Position: Document Controller
July 2013 - Present
Project Title : BP#15 College of Media & Communication for QFEC
Client : QATAR FOUNDATION EDUCATION CITY
Management Cons.: ASTAD

2. Christina Mateo - Curriculum Vitae
Consultant : Louis Berger
Duties and Responsibilities:
Documentation:
 Prepares Weekly Report for Handover Documentation.
 Ensuring that all project documentation internal and external is
correctly captured and logged into the system, maintaining the
control and filing of records at all times for CMC Project.
 Ensure that all drawings and documents received from Employer,
Contractors, and other related parties are properly registered,
labeled, filed and archived for easy retrieval.
 Responsible for the day to day document management
workload in ACONEX
 Responsible for checking the received hard copies and ensuring
that they match the project mails uploaded in ACONEX.
 Responsible for processing all incoming hard copies, as follows:
providing a registry number, listing them in the Incoming Registry,
indicating a due date for response, allocating the Team
 Coordinator and Reviewers as verified by the Project Director.
 Providing a copy to the Project Director for distribution of
documents/ letters to the responsible Engineer assigned for
review.
 Generate and maintain the document registration ensuring
updated daily.
 Finalization of drafts in ACONEX by making sure the necessary
documents is attached to it before Project Director’s signature.
 Responsible for processing/sending all outgoing documents
through ACONEX, providing a system-generated number,
registering sent documents on the Incoming Registry as a reply.
 Generating overdue transmittals via ACONEX and preparing
them together with the other correspondence types that will be
due and are overdue that are listed in the Incoming registry for
distribution to the corresponding secretaries and their managers
every Thursday.
 Preparation of Weekly Report for Hand Over Documentation
Meeting.
Secretarial
 Performs ACONEX processing activities for the Project
Management Team; draft letter, draft design/documentation
review.
 Handling confidential correspondences such as Invoices and
Payment certificates of the Organization.
 Copying all incoming documents/letter for the Project
Management Team and distribute.
 Performs other administrative works or office duties as required by
the Project Director or his delegate.

3. Christina Mateo - Curriculum Vitae
RENAISSANCE ENGINEERING CONSTRUCTION CO. (REC QATAR) –
HBKJV
May 2010-Present
Position: Technical Secretary cum Document Controller – Tender
Department
Duties and Responsibilities:
Secretarial / Documentation:
 Manage and maintain all Project documents and tender projects
(including time-critical correspondence to and from the
Contractor and Client, oversight agencies and third parties) in
accordance with Tender Department Team.
 Develop and maintain a comprehensive document control
system for all Project documents, which includes, at a minimum,
the following capabilities: The document control, storage, and
retrieval methods shall include the use of both hard copies and
electronic records. The document control system shall include an
electronic document management system with a file tracking
system which allows Project team members to readily access all
project documents. Electronic archive records shall be stored in
optical character recognition Pdf format.
 Control drawings, specification, design records, standards,
procedures, correspondence, minutes of meetings and supplier
documents, etc.
 Document registration, control issue, copying, distribution and
transmittal
 Sensitive to time deadlines and ensure that work is accomplished
in the time frames required and must be flexible and able to
readily adapt to changing priorities.
 Control, scanning, indexing, linking and distribution of documents.
This includes internal to Port and external to project participants
distribution of correspondence, technical submittals, project
reports, Requests for Information, and contract plans and
specifications.
 Plans, organizes, and implements systems for efficient document
processing of all communications, supplier documents, design
documents, construction documents or other internal or external
documents. Coordinates the flow of documents between project
operations, engineering disciplines, construction team, or other
department groups.
 Processes one or more document types through all procedural
steps in accordance with well-defined procedures and
guidelines. Ensures that pre-established document control
requirements (e.g., which document numbering system will be
used; how many and which signatures will be required for certain
approvals, etc.) are satisfactorily met throughout the duration of
the project.
 Receives, tracks, and monitors documents to register documents,

4. Christina Mateo - Curriculum Vitae
maintain databases, and produces logs, transmittals, and other
reports as required. Initiates and replies to routine
correspondence related to area of responsibility. Keeps abreast
of department technologies, techniques and services relevant to
area of responsibility. Works with other staff members as needed
to develop and improve services. Responds to changing. Verifies
retention requirements, arranges document cataloging, packing,
and long-term storage or disposal of appropriate documents at
time of closeout.
 Manages scheduled destruction of archived documents
according to company and/or Client guidelines; provides
assistance with document retrieval. Assists junior document
control staff to ensure effective implementation of project-
specific procedures.
 Expedites review, signature approval, and release of supplier and
internally produced documents.
 Performs other duties commensurate with functional level and
responsibilities. Contribute as a team player who is deadline
driven and works well with others.
Logistics:
 Preparation of inquiries to local and foreign suppliers for in behalf
of Estimation Team (Tender Department).
 Prepare correspondence to be submitted to client / Contractors /
Suppliers for Tender Stage.
 Review offers from supplier pertain to request RFQ.
 Monitor and collects original shipping documents & follow up all
incoming / expected consignments.
Human Resources / Personnel:
 Monitoring & Control of Employee Documents (Visa/ID Renewal,
Passport Renewal, Maintain Employee files confidentially.)
 Knowledgeable in arranging flight / hotel bookings for
employees and managers.
Others:
 Monitoring and Control of ongoing projects, and visit site office
whenever necessary
REC-HBK JV
Project Title : BP#15 College of Media & Communication for QFEC
Client : QATAR FOUNDATION EDUCATION CITY
Management Cons. : ASTAD
Consultant : Louis Berger
 Prepare Pre-Qualification Documents requested by the
client/consultant in order to obtain project approval.
 Prepare report (Ongoing project) for CEO whenever necessary.
BURHAN INTERNATIONAL CONSTRUCTION CO.
Sailyah Area Doha Qatar
November 2007 – 2010
Position: Secretary / Document Controller

5. Christina Mateo - Curriculum Vitae
Duties and Responsibilities:
Secretarial / Documentation:
 Responsible in document controlling, in which I am working with
database systems in issuing and distributing all drawings and site
correspondences to all suppliers, sub-contractors, consultant and
project team members.
 Responsible in ordering office supplies for the site office and the
setup of office procedures.
 Responsible in day-day activity report/weekly report.
 To carry out all other functions required by the Resident Engineer
from time to time in the capacity as an assistance.
 Prepare reports for the Project Manager
 Implement standard procedures for receiving, dispatching,
distributing & filing of documents being handled in the section.
 Filing/Storing and data maintenance in such a manner that
Information should be available for all concerned persons at any
time. Have introduced a latest numbering system in handling of
shop drawings enabling easy reference of submission to Main
Contractor/Consultant, approval status, resubmission, distribution
(to related departments/sections) etc.
 Handling an informative system of matrix for distribution of project
correspondence, Inspection Requests, shop drawings, Engineer's
comments/approvals on site clarifications, work notifications,
document submittals, material submittals, area of access
handovers, etc. etc…. developed by the project management.
Maintaining a standard system of project filing (both manual and
computerized), enabling easy reference of all project
letters/documents instantly.
 Updating, reviewing, compiling and preparing
reports/statements of incoming/outgoing correspondence, all
types of documents including Subcontractor approvals, Material
approvals etc. and submitting to the top management as and
when required.
 Working with the QS Dept. to support for the take offs and
estimation – Contracts Dept.
 Ensure all hard and electronic copy distribution of controlled
documents is in a central location.
 Maintain documents for transmittal process for project
documents Expedite and maintain acknowledgements to
transmittals Expedite responses to transmittals sent for
review/comment.
 Manage the electronic and hard copy filing of project related
technical documentation.
 Scanning, creation of CD’s and file manipulation, Assure
document quality to include completeness, accuracy and

6. Christina Mateo - Curriculum Vitae
compliance with established procedures and updates
 Establish duplication and copying for all documents; respond to
requests.
 Review records for accuracy and completeness; inform
appropriate units of errors or omissions.
 Ensure each section is maintaining and providing appropriate
documents.
ROAD ENGINEERING ASSOCIATION OF THE PHILIPPINES (REAP)
Panay Ave. Quezon City
April 20, 2006 – January 2007
Position: Administrative Assistant
Duties and Responsibilities:
Administration / Documentation:
 Filing of Documents
 Encoding of various Documents
 Assisting members and preparing of various letters for the
conference.
 Read and routes incoming mails.
 Locates and attaches appropriate file to correspondence to be
answered by the employee.
 Prepares memorandum and correspondences
 Organize and maintain filing system
 Answers and screens telephone call, and arrange conference
call.
 Coordinates with managers for their schedule and
appointments.
 Receives and assists visitors.
 Arranges and coordinates travel schedules and reservations.
 Conducts research and compile, and type statistical reports.
 Coordinates and arranges meetings, prepares agendas, reserves
and prepares facilities, and records and transcribes minutes of
meeting
FIL AGRO RURAL BANK
January 2007- July 2007
Position: Teller/Bookkeeper
Duties and Responsibilities:
 Accommodates savings and withdrawal transactions.
 Receives bills payments.
 Introduces and promotes services offered by the bank.
 Builds harmonious and professional relationship with the
customers/clients.
 Attends and satisfies the needs of the customers/clients.

7. Christina Mateo - Curriculum Vitae
 Performs other duties assigned by superiors.
 Calculation of staff vacation pay and providing necessary
information to personnel department for calculation of staff
benefits.
 Monitors Petty cash.
 Supports higher management for any info needed for effective
decision making
TRAINING
EXPERIENCES:
 December 2005 – January 2006
GMA NETWORK TV STATION
News and Public Affairs
EDSA Corner Timog Avenue
Diliman, Quezon City, Philippines
 January 2006 – February 2006
PHILIPPINE JOUNALIST INC.
Journal Group of Publication
Port Area, Manila, Philippines
EDUCATIONAL
BACKGROUND
 Collegiate (2002 – 2006)
Bachelor of Arts in Mass-Communication Major in Journalism
Centro Escolar University, Philippines
PERSONAL PROFILE
 Citizenship : Filipino
 Date of birth : October 29, 1984
 Age : 30
 Civil Status : Single
CHARACTER
REFERENCE
AVAILABLE UPON REQUEST