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5S is the name of a workplace organization method that uses a list of ﬁve
Japanese words: seiri, seiton, seiso, seiketsu, and shitsuke.
The list describes how to organize a work space for eﬃciency and
eﬀectiveness by identifying and storing the items used, maintaining
the area and items, and sustaining the new order.
The decision-making process usually comes from a dialogue about
standardization, which builds understanding among employees of
how they should do the work.
• Remove unnecessary items and dispose of them properly.
• Make work easier by eliminating obstacles.
• Reduce chance of being disturbed with unnecessary items.
• Prevent accumulation of unnecessary items.
• Evaluate necessary items with regard to cost or other factors.
• Remove all parts not in use.
• Segregate unwanted material from the workplace.
• Need fully skilled supervisor for checking on regular basis.
• Don't put unnecessary items at the workplace & deﬁne a red-
tagged area to keep those unnecessary items.
• Waste removal.
• Arrange all necessary items so they can be easily
selected for use
• Prevent loss and waste of time by arranging work station
in such a way that all tooling / equipment is in close
• Make it easy to ﬁnd and pick up necessary items
• Ensure ﬁrst-come-ﬁrst-served basis
• Make workﬂow smooth and easy
• All above work should be done on regular basis
• Clean your workplace completely
• Use cleaning as inspection
• Prevent machinery and equipment deterioration
• Keep workplace safe and easy to work
• Keep work place clean and pleasing to work in
• When in place anyone not familiar to the environment must be
able to detect problems in 5 seconds within 50 feet.
• Standardize the best practices in the work area.
• Maintain high standards and workplace organization at all
• Maintain orderliness. Maintain everything in order and
according to its standard.
• Everything in its right place.
• Every process has a standard.
• To keep in working order
• Also translates as "do without being told”
• Perform regular audits
• Training and Discipline
• Training is goal oriented process. Its resulting feedback is
5S methodology has expanded from manufacturing and is now being
applied to a wide variety of industries including health care, education,
Although the origins of the 5S methodology are in manufacturing, it can
also be applied to knowledge-economy work, with information, software,
or media in the place of physical product.
Examples of companies using 5S methodology are Inﬁneon
Technologies and Nonin Medical
• 5S was developed in Japan and was identiﬁed as one of
the techniques that enabled Just in Time manufacturing.
• Two major frameworks for understanding and applying
5S to business environments have arisen, one proposed
by Osada, the other by Hirano.
• Hirano provided a structure for improvement programs
with a series of identiﬁable steps, each building on its
• As noted by John Bicheno,Toyota's adoption of the
Hirano approach was '4S', with Set in order and Shine
THE ORIGIN OF 5S
• Kaizen in Japanese means "improvement." Kaizen refers to
activities that continuously improve all functions and involve all
employees from the CEO to the assembly line workers.
• It also applies to processes, such as purchasing and logistics,
that cross organizational boundaries into the supply chain.
• It has been applied in healthcare, psychotherapy, life-coaching,
government, banking, and other industries.
• By improving standardized activities and processes, kaizen
aims to eliminate waste.
• Kaizen is most commonly associated with manufacturing operations, as at
Toyota, but has also been used in non-manufacturing environments.
• At Toyota, it is usually a local improvement within a workstation or local area
and involves a small group in improving their own work environment and
• This group is often guided through the kaizen process by a line supervisor;
sometimes this is the line supervisor's key role.
• Kaizen on a broad, cross-departmental scale in companies,
generates total quality management, and frees human efforts
through improving productivity using machines and computing
• Kaizen methodology includes making changes and monitoring
results, then adjusting.
• Large-scale pre-planning and extensive project scheduling are
replaced by smaller experiments, which can be rapidly adapted as
new improvements are suggested.
Plan ahead for change.
Analyze and predict the results
• Establish the objectives and processes necessary to deliver results
in accordance with the expected output.
• By establishing output expectations, the completeness and
accuracy of the spec is also a part of the targeted improvement.
• When possible start on a small scale to test possible eﬀects.
• Implement the plan, execute the process, make the product.
• Collect data for charting and analysis in the following
"CHECK" and "ACT" steps.
Execute the plan, taking small steps
in controlled circumstances.
Check, study the results.
• Study the actual results and compare against the expected results
(targets or goals from the "PLAN") to ascertain any differences.
• Look for deviation in implementation from the plan and also look for the
appropriateness and completeness of the plan to enable the execution,
• Charting data can make this much easier to see trends over several
PDCA cycles and in order to convert the collected data into information.
• Information is what you need for the next step "ACT".
Take action to standardize or improve the
• If the CHECK shows that the PLAN that was implemented in DO is an
improvement to the prior standard, then that becomes the new standard for
how the organization should ACT going forward.
• If the CHECK shows that the PLAN that was implemented in DO is not an
improvement, then the existing standard will remain in place.
• In either case, if the CHECK showed something diﬀerent than expected, then
there is some more learning to be done... and that will suggest potential future
– Daily routine management-for the individual and/or the team
– Problem-solving process
– Project management
– Continuous development
– Vendor development
– Human resources development
– New product development
– Process trials
Beneﬁts of PDCA Cycle
• As a model for continuous improvement.
• When starting a new improvement project.
• When developing a new or improved design of a
process, product or service.
• When defining a repetitive work process.
• When planning data collection and analysis in order to
verify and prioritize problems or root causes.
• When implementing any change.
When to Use Plan–Do–Check–Act
1. Plan. Recognize an opportunity and
plan a change.
2. Do. Test the change. Carry out a small-
3. Check. Review the test, analyze the
results and identify what you’ve
4. Act. Take action based on what you
learned in the study step: If the change
did not work, go through the cycle
again with a different plan.