How to get registred (Nov 2013)

1. Getting started using
the C@ribNET portal
Version 2.1 – Nov. 5th 2013
Presentation by Yacine Khelladi, team leader of
ACP CONNECT PROJECT No. 2012/305814 "KNOWLEDGE MANAGEMENT FRAMEWORK
AND RELATED SERVICES FOR THE CARIBBEAN KNOWLEDGE AND LEARNING
NETWORK"
Project financed by
European Union under the
ACP Connect Program
implemented by
Astec Global ICT Consortium

2. Contents
1. About the C@ribNET portal
2. What tools are available?
3. What can I do on C@ribNET?
4. How to register and first steps
5. Known bugs and issues (and solutions)
6. Learn More
7. Get Support

3. About this portal

4. About the C@ribNET portal
It is:
n A tool for fostering Caribbean regional cross-sector
collaboration, research and access to advanced
online application and services
n Accessible both via Internet and C@ribNET
connectivity / e-infrastructure
n Adapted from and hosted by RedCLARA, the Latin
American Association of Research Networks . Thus,
it is robust, interoperable, widely used and tested
and interconnected globally with advanced research
networks and tools (e.g. RedCLARA, Internet 2 and
GÉANT)

5. About the C@ribNET portal (2)
n Connects you to tools services and apps from
several servers and provides with unique
authentication system (you login once and are
automatically recognised in several servers and
services)
n Completely Free for use for registered users from
C@ribNET member institutions
n Provides user support
n Is a work in progress, 95% ready now .. still
translating few things from Spanish, correcting bugs
and adapting services to Caribbean needs and
infrastructure

6. What tools are
available?

7. C@ribNET portal services
n Community tools, such as
¨ Internal Forums
¨ Community Bulletins and blogs
¨ Multimedia sharing (pics, videos)
¨ Community WIKI (to organise
collective knowledge, information, links,
folders, etc)
n Web Video Conference system
and video conference organiser
(for full “polycom” VCs or Web VC)
n A cross network search engine
n An E-Learning Management System
(you can set up your course)
n Large File Transfer tool
n Video on Demand
n And many more… come explore!

8. What can we use
this portal for?

9. Use the community tool to organise a
working group, a taskforce or just link up
people and organise thematic knowledge.
n Communities are created and available immediately
n You can manage as many as needed
n Communities’ content can be public (seen by non-
members) or members only
n Membership can be open or set private (by invitation)
n Tools and apps are particular to each community (wiki,
Video conference private room, events, albums, forums,
bulletins)
n Publishing for its members only
n Administration can be delegated to other registered users
n You can have non-C@ribNET guests in the community
video conference room.

10. Then the community can
n Organise collective knowledge in a shared library (links,
documents, text, references)
n Organise knowledge sharing online events (and include
non-members, hold webinars, broadcast conferences )
n Articulate working groups and inter-institutional projects
coordination or activities (VC + Forums + Wiki)
n Conduct distance training (using e-learning LMS, or do
Webinars in VC expresso or Carib Cafe)
n Share and disseminate bulletins / newsletters, etc.
n Share multimedia material as videos, maps, databases,
and other large files
n Collective editing (wiki) of documents
n Mutual support system / nurture a knowledge base
(forums and wiki FAQ)

11. How to register

12. 1. How to register
n Make sure you have access to your organisation’s
institutional email (Important: you can only have access with
your institutional mail; please do not use Yahoo mail, Hotmail,
Gmail, Caribsurf etc.)
n Go to www.caribnet.org and click on
“register here”

13. Registering (cont’d.)
n Fill out the registration form
(at least
all the fields marked *)
n The password is not
your email password,
but one you choose
for this portal

14. Registering (cont’d.)
n Select the organisation you belong to (and to which your
email account belongs)
n If you do not belong to a university,
for “Institutional
Relationship” and
“Faculty,” choose what
is closest to your reality
n In the “Position” field,
describe yourself more
accurately
n Don’t forget to AGREE
with our policies of use

15. Registering (cont’d.)
n Then you go to your email inbox and look for the
instructions on the validation mail
n You click and … voila! You are done!
n (Next thing you want to do is edit your profile,
complete information
and upload a nice
profile picture.
Or set up your email
Notification
preferences)

16. My home community
n When you register, you are added to “C@ribNET-all” community
n From there, you can access
your communities,
create
one or search
and join others
n By clicking
On “Communities,”
you are back
to the portal entry
n NOTE –
Automatic log out
is 30 minutes

17. Known bugs

18. I’m logged in, and suddenly have
menus and content in Spanish
Solution:
1. Reload (refresh) (F5) the page. It should reload in English
2. If this has not solved it:
n Copy the URL for the page your are
visiting and want to return to
n Got to www.caribnet.org
n Click log in to portal
n Once there, copy the URL in the
address bar and access the page.
It should be all in good old English.
If the page still does not reload in English:
email support seg@ckln.org describing the error and include the
link to the page you visited

19. When you follow a link from an email
sent from the portal (such as an invitation,
an announcement, etc.)
and you are not logged in (remember automatic
logout is 30 min.), you might :
n get this error
Or…..

20. …You may be asked to log in but get a
weird Spanish page, without the main
menu & frame…
(see solution next slide)

21. n Copy the URL/link you want to follow
(https://sxxxx.)
n Go to www.caribnet.org
n Click on the login sign
n Login (email, password)
n The main page should open, then
n Paste the URL on the address bar
Solution: Re-login and reload the link

22. Learn more

23. Check these resources
Video Tutorials on how to use some portal tools
1. Large file transfer tutorial
2. Online Videoconference rooms (VC) tutorial
3. SIVIC tool for organising events and video conferences
tutorial
4. How to use my Community WIKI
And this Presentation
Communities of Practice on C@ribNET (what is a community
of practice, what tools can I use, how to manage, moderate and
facilitate one)

24. Support

25. email us for support
If you need guidance, help, or want to report a
problem:
Email seg@ckln.org describing the need or error
(and include the link to the page you visited
when problem occurred.)
Thanks,
CKLN portal team