1.
Storing Files @ UVM

2.
FILE STORAGE OPTIONS
• Files can be stored on internal or local hard drives
(personal computers like laptops and desktops).

3.
• Files were once stored on external drives like CD’s
(Compact Discs) or Floppy Discs, but these
technologies are no longer used
FILE STORAGE OPTIONS

4.
• Removable USB devices (sometimes called data sticks
or USB drives) have replaced Compact and Floppy
discs. USB devices are like tiny hard drives. They are
more stable and durable because they don’t have a
spinning disk inside (like CD’s and Floppy Disks)
• USB (new) Magnetic disk (old)
FILE STORAGE OPTIONS

5.
• However, Personal computer hard drives and USB
sticks are both prone to damage, loss, and theft

6.
DATA SECURITY
• Therefore, these storage methods are not
recommended for important data personel or
employee information

7.
SERVERS (REMOTE HARD DRIVES)
• Files can be also be stored on remote hard drives
called servers.
• Servers are more secure than local hard drives
because they are less prone to damage or theft.
• Google Docs or Dropbox are examples of popular
server or Cloud” server storage for consumers

8.
SERVERS @ UVM
• UVM owns and operates its own servers at several
facilities. Custodial Services actually cleans one of
them at Technology Park, in Williston!

9.
HOW WE USE UVM SERVERS
• We use UVM’s servers in two ways
• Winhome provides each employee with our personal
storage space for files and – believe it or not – space for
each employee to host its own webpage, if desired
• Shared Drive provides departments like Custodial Services
with shared space so that files can be stored and
exchanged without sending an email.

10.
WINHOME (H)

11.
SHARED DRIVE (S:)

12.
TIPS FOR USING WINHOME
• Winhome is automatically linked to My Documents
folders on your laptop
• You should use the My Documents folders to store
all of your work files
• Organize your My Documents folders by adding
additional folders
• Winhome is password protected, so accessing your
work files from home will require additional steps,
which will be outlined in another slideshow
• Pictures and vicdeos are also stored in your
Winhome, so be careful about adding too many of
these because it can fill up your data storage limit

13.
TIPS FOR USING THE SHARED DRIVE
• The shared drive is used by everyone, so be careful
about moving files, modifying files, or deleting files that
are not yours
• Use the shared drive to collaborate with colleagues
rather than emailing files back and forth
• Keep copies of files that your colleagues may need to
use when you are on vacation or sick (timelogs/staffing
coverage plans/recipes for food!)
• Revomve files from the Shared Drive that you no longer
use so that Departmental data limits do not fill-up.
• Additional info about saving Famis timelogs (excel csv
files) will be provided in a separate Module & Lesson

14.
WHAT ABOUT MY DESKTOP?
• Storing lots of files on your desktop is a very
common practice

15.
WHAT ABOUT MY DESKTOP?
• Desktop storage is not backed-up on Servers, so it is
vulnerable to theft, damage, or loss.
• Desktop storage also leas to disorganization and
misnaming of files

16.
CONCLUSION
• Remember the bigger picture
• Storing files on personal computer
Hard drives or even USB devices
Is not the safest method

17.
KEY POINTS
• Use UVM severs to store data (Winhome & Shared
Drive)
• Use Winhome via My Documents on your personal
computer to store all of your work files
• Use Shared Drive to share & collaborate with
colleagues
• Accessing Winhome & Shared Drives from home will
require additional software and training
• Stay away from storing all of your files on your desktop