This workshop was designed for a group of 50 postgraduate (Masters and PhD) students from four universities across the Western Cape, SA.

1. Presentation Skills
A workshop presented by
Cheryl Hodgkinson-Williams,
Shanali Govender and Rondine Carstens
13 August 2016

2. The team
Cheryl Hodgkinson-
Williams
Associate Professor
Cheryl.hodgkinson-williams
@uct.ac.za
Shanali
Govender
Rondine
Carstens
Lecturer
shanali.govender@uct.ac.za
Digital Media Designer
rondine.carstens@uct.ac.za
www.cilt.uct.ac.zaFind us here:

3. My name is _____
I’m from ________
Activity:
Group
Introductions
On a scale of 1-10 I’m a ______ about my upcoming
conference presentation
1 2 3 4 5 6 7 8 9 10
Completely
terrified Meh ...
Super
excited!

4. GROUP
ACTIVITY:
3-question card
exercise
In your groups, DISCUSS what
you would like to know about
presenting at a conference
WRITE DOWN 3 questions that
you would like the presenters
to address in this session
(Write each question on a
separate card)

5. 1. WHY?
3. WHEN?
2. WHO?
4. WHERE?
5. WHERE?
6. HOW?
7. NOW WHAT?

6. WHY?

7. WHY?
Why is this conference being held?
To provide
postgraduate education
students a
● SAFE
● COLLEGIAL space
To SHARE
● Research
● Work-in-progress

8. WHY?
Why are YOU presenting at this conference?
Is it because you:
● were TOLD to?
● want some FEEDBACK on your initial research ideas?
● want to find others who are using SIMILAR theoretical frameworks or
methodologies?
● want to see how your work-in-progress COMPARES to other students
as a similar stage?
● want to SHARE some of your initial findings?
● want to INSPIRE the audience to apply your research
recommendations?
● some OTHER REASON?
Think quietly on
your own ...

9. WHY?
Why would others ...
➢ want to LISTEN to
you?
➢ find your work-in-
progress/ research
findings
INTERESTING?
➢ CARE about your
recommendations?
➢ want to ASK
QUESTIONS about
your research? Tell the person
next to you ...

10. WHO?

11. WHO?
Who will be attending and presenting at this conference?
Let’s pose some questions to the Chair of the ESRRC 2016 Organizing
Committee, Isabel Tarling:
About how many delegates are you expecting at the conference and in
each session?
Who are the delegates - Masters or PhD students, supervisors, conference
organisers?
What can I assume they know about educational research?
What opportunities are there in the programme to engage directly with the
delegates?
Will there be a list of delegates so that one can know beforehand who will
attend? Will this list include emails for possible follow-up queries?

12. WHEN?

13. WHEN?
When will the conference take place & how long are sessions?
Checklist
❏ Date: 2 & 3 September 2016
❏ Programme: https://esrrc.wordpress.com/
❏ Session times:
❏ Keynotes (40 - 50 min)
❏ Presentations (15 min + 10 min Q&A)
❏ Panel discussions (45 min + 10 min Q&A)
❏ Poster presentations (30 min)
❏ Special Interest Groups (SIGs) in a World Cafe style
http://www.theworldcafe.com/

14. WHERE?
Ian Barbour, CC-BY-SA

15. WHERE?
Where will the conference take place?
Let’s check:
❏ Venue: Leslie Social Science Building on Upper Campus, UCT
❏ Equipment in venue: (Is there a central computer from which
presentations will be made? Are there speakers (for video clips)? Will
you have to use a microphone?)
❏ Equipment you need to bring: (Device? Cables? Adapters?)
❏ Wi-Fi: (Will there be wi-fi and how would non-UCT students connect?)
❏ Arrangements for uploading presentations: (Is there a session chair
I need to contact?)
❏ Recording of sessions: (Are any of the sessions going to be
recorded?)

16. WHAT?

17. Locating the self to
position the presentation
Where are
you in your
research
journey?
HONESTLY!
You feel like
you’re in
more than
one place!
Adapted from Sharman Wickham

19. A research presentation outline
5min writeContext
Problem or Trigger
Literature
Method
Findings and
Discussion
Significance
Where to from
What parts of your research can you
speak about with CONFIDENCE
because they have already
happened?
What parts of your research must you
be more TENTATIVE about
because they are not complete?

20. Slide guide
15 min +/- 10 slides i.o.w 1-
1½ minutes on each
slide.
Focused purpose!
Slides 5 - 9 = substantive
material
Think real estate - your first
and last slides are prime
property!
1. Title, Presenter, Image 2. Context
3. Trigger Problem/opportunity 4. Locating this presentation
in the research outline
5. 6.
7. 8.
9. 10. Concluding slide - Key
areas for questions or Take-
away message

21. HOW?

22. HOW?
But first! ...
What is
Copyright?
Tell the person
next to you ...

23. HOW?
What is Copyright? ...

24. HOW?
Copyright facts
● Copyright is automatically assigned
● In SA it persist 50 years
● Copyright owners may transfer their
rights or grant individuals permission to
use the work
● Copyright applies to items, not ideas

25. HOW?
Copyright: fair dealing in education...
Fair Use in
education?
➢ Illustrative
purposes only
➢ Attribution, BUT
YOU CANNOT
SHARE THE
WORK ONLINE

26. HOW?
Copyright: Adaptation and Revision facts
Remember: Copyright refers to items, not
ideas or concepts
You can rework a copyrighted image,
graph or visualisation to fit your context,
so long as that reworking constitutes a
substantial change

27. Does this adaptation
constitute a
substantial change?
Original
Art Rogers, Puppies, 1985. Black and White
Photograph used on greeting cards
Jeff Koons, String of Puppies, 1988.
Polychrome on wood

28. HOW?
Creative Commons
Creative Commons is an international non-
profit organisation that provides free licences
and tools that copyright owners can use to
allow others to share, reuse and remix their
material, legally. Releasing material under a
CC licence makes it clear to users what they
can or cannot do with the material.

31. Where do you
usually find images
for presentations?
Activity:
Group
Are they licensed or FREE?
Discuss in your
groups, start with the
person next to you ...

32. Google?
How about Creative Commons Public Domain?
Other places to find images:
❏ CreativeCommons.Photos is a collection of public domain images that
are free to use. No Attribution required. No Membership required. High
resolution
❏ Cupcake, http://cupcake.nilssonlee.se . Photographer Jonas Nilsson
Lee offers free images to the public domain. That means no attribution
ever unless, of course, you want to.
❏ Photos found on DesignersPics are given free of copyright by
photographer Jeshu John. Attribution is requested but not required.
❏ Pexels offers hand-picked images from a variety of sources online. You
can peruse over 1600 photos for the right one for your project.
Source (and more sites): 73 Best Sites To Find Awesome Free Images
https://designschool.canva.com/blog/free-stock-photos/

33. HOW?
How many slides for a 15 minute presentation?
● KISS: Keep it Short and
Simple
● ONE idea per slide
● ONE minute per slide
(A 15- to 20-minute
presentation would have about
20 slides maximum.)

34. Source: http://www.presentationzen.com/presentationzen/2006/11/presentations_a_1.html

35. HOW?
What about Graphs and Infographics?
Average person
Consumes caffeine
2-3 times a day

36. How? Best Practice tips
1-6-6 Rule
Keep the slides
simple. Every slide
should be understood
within 7 seconds
Font?
● Easy to read fonts
● NOT less than 18 points
● NO more than 2 fonts per
slide
● Keep the fonts
consistent
Colour
Keep same colour
scheme
Use colours to
highlight or
emphasize

37. INDIVIDUAL
ACTIVITY:
Creating an
outline/
Storyboard
with images
Take your “one-sentence” you
constructed earlier and
visualise it - to make a cover
image for your presentation
WRITE DOWN what visual
elements you would like to use
on each slide

38. NOW WHAT?

39. NOW WHAT?
So how do I make the best of the conference - BEFORE
during and after?
● CHECK the programme for your own session and to make choices about
who YOU want to listen to
● Are there conference blogs that might give you an idea of what sessions
to SELECT?
● Is there someone you really want to MEET up with? (Make an
arrangement before the time)
● Is there a conference “back-channel” (e.g. a Twitter hashtag for the
conference or Facebook page to which you can CONTRIBUTE?
● Create and print off some “business cards” so that you can easily share
your CONTACT details
● Prepare your presentation and REHEARSE

40. NOW WHAT?
So how do I make the best of the conference - DURING
during and after?
● UPLOAD your presentation to a shared space (e.g. Slideshare) - either
before or after your presentation
● ALERT others on social media that you have upload your presentation
● Team up with a “buddy” to record your session or write down the
questions that the audience posed to you
● TAKE NOTES of presentations that inspire you
● Sit at front and ASK A QUESTION or two, introducing yourself when
you ask the question
● TALK to the people next to you, at tea breaks, at the lunches, cocktail
parties - you never know where you might find synergies with other
people’s research
● PRESENT clearly, not too fast and keep eye contact with your audience
○ Use your cellphone as timer to alert you of your timing!

41. NOW WHAT?
So how do I make the best of the conference - AFTER
during and after?
● CONTACT those who may have asked you a question that you didn’t
fully answer
● FOLLOW-UP with those who promised to send you reading lists, links,
etc.
● REVISIT your conference notes soon after the conference and make the
changes to your proposal, literature chapter, methodology, field work
etc. before you forget those inspirational moments

42. 1. WHY?
3. WHEN?
2. WHO?
4. WHERE?
5. WHAT?
6. HOW?
7. NOW WHAT?
Audience and contacts
Selection of content, focus
Conference,
session,
networking
Date, session time &
length
Venue, equipment?Structure, design
techniques & copyright
Plan for before, during &
after

43. Presentation
available at:
This work is licensed under a Creative Commons Attribution 4.0
International (CC BY 4.0) licence.
Slideshare:
Centre for Innovation in
Learning and Teaching
(CILT), University of Cape
Town

44. References and Attribution
IMAGES:
● Slides 2, 5, 10, 12, 20, 36: CC BY SA Rondine Carstens
● Slide 14: CC BY SA Ian Barbour
● Slide 21: Image: https://pixabay.com/p-389901/?no_redirect CC0 Public Domain
● Slide 23: Image: https://en.wikipedia.org/wiki/Copyright_infringement CC0 Public Domain
Unless otherwise stated, all other content, images and graphs are Creative Commons with attribution CC BY