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An introduction to prince2

The PRINCE2 (PRojects IN Controlled Environments) project management methodology provides business with a flexible approach for the management of their projects. .

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An introduction to prince2

  1. 1. AN INTRODUCTION TO Ikram Ahmed Khan Business Beam (Pvt.) Limited © 2004-2014 Business Beam (Pvt.) Limited. All Rights Reserved. PRINCE2® is a Registered Trademark of AXELOS Limited. Swirl logo is a Registered Trademark of AXELOS Limited.
  2. 2. TOPICS 1. What is PRINCE2 2. PRINCE2 Qualification Scheme 3. Common Questions About PRINCE2 COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 2
  3. 3. WHAT IS PRINCE2? Introduction to PRINCE2 © 2004-2014 Business Beam (Pvt.) Limited. All Rights Reserved. PRINCE2® is a Registered Trademark of AXELOS Limited.
  4. 4. WHAT IS PRINCE2? Stands for “PRojects IN Controlled Environments” A non-proprietary method: emerged worldwide as one of the most widely accepted methods for managing projects. Truly generic: it can be applied to any project regardless of project scale, type, organization, geography or culture. Owned and managed by AXELOS Limited. COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 4
  5. 5. PRINCE2 REFERENCE MANUAL Managing Successful Projects with PRINCE2 ISBN-10: 0113310595 ISBN-13: 978-0113310593 Edition: 2009 Publisher: The Stationary Office COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 5
  6. 6. WHAT IS A PROJECT? A project is a temporary organization that is created for the purpose of delivering one or more business products according to an agreed Business Case. Characteristics of a Project:  Change  Temporary  Cross-functional  Unique  Uncertainty Project should be Desirable, Achievable and Viable. COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 6
  7. 7. SIX ASPECTS OF PROJECT PERFORMANCE  Scope  Timelines  Cost  Quality  Risks  Benefits COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 7 Six Aspects of Project Management Scope Benefits
  8. 8. ROLE OF A PROJECT MANAGER Project Manager:  plans the sequence of activities to complete the project  has the ability to delegate project tasks to others  is responsible to monitor how well the work in progress matches the plan  must exert control if the work does not go according to the plan (corrective actions)  identify opportunities to speed it up or reduce costs (implementing measures to improve the performance) COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 8
  9. 9. THE STRUCTURE OF PRINCE2 COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 9 • 7 Principles • 7 Themes • 7 Processes • Environment • Tailoring PRINCE2 Processes Plans Quality Organiz- ation Business Case Progress Change Risks Project Environment Based on AXELOS PRINCE2® material. Reproduced under licence from AXELOS.
  10. 10. THE 7 PRINCIPLES 1. Continued business justification 2. Learn from experience 3. Defined roles and responsibilities 4. Manage by stages 5. Manage by exception 6. Focus on products 7. Tailor to suit the project environment. COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 10 If a project does not adhere to these principles, it is not being managed using PRINCE2.
  11. 11. THEMES IN PRINCE2 PRINCE2 themes are as follows: The PRINCE2 themes describe aspects of project management that must be addressed continually. Any Project Manager who gives thorough attention to these themes will fulfill the role in a professional manner COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 11 1. Business Case (BC) 2. Organization (OR) 3. Quality (QU) 4. Plans (PL) 5. Risk (RK) 6. Change (CH) 7. Progress (PG)
  12. 12. PROCESSES IN PRINCE2 1. Starting up a Project (SU) 2. Directing a Project (DP) 3. Initiating a Project (IP) 4. Controlling a Stage (CS) 5. Managing Project Delivery (MP) 6. Managing Stage Boundary (SB) 7. Closing a Project (CP) COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 12 Pre-project Initiation stage Subsequent delivery stages Final delivery stage Directing Managing Delivering Directing a Project (DP)Starting up a Project SB SB CP IP Controlling a Stage CS Managing Product Delivery MP Based on AXELOS PRINCE2® material. Reproduced under licence from AXELOS.
  13. 13. CUSTOMERS & SUPPLIERS IN PRINCE2 PRINCE2 is based on a customer/supplier environment.  Customer: who will specify the desired result and probably pay for the project  Supplier: who will provide the resources and skills to deliver that result COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 13 Customer Supplier Specification of desired results Resources and skills Based on AXELOS PRINCE2® material. Reproduced under licence from AXELOS.
  14. 14. FOUR LEVELS OF ORGANIZATION COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 14 Directing – Project Board Managing – Project Manager Delivering – Team Manager Project ManagementTeamCorporate or Programme Management1 2 3 4 Based on AXELOS PRINCE2® material. Reproduced under licence from AXELOS.
  15. 15. THE PM TEAM STRUCTURE COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 15 Corporate or Programme Management Team Members Project Board Senior User Executive Senior Supplier(s) Team Manager(s) Change Authority Project Support Business, User & Supplier Project Assurance Project Manager Based on AXELOS PRINCE2® material. Reproduced under licence from AXELOS.
  16. 16. PRINCE2 QUALIFICATION SCHEME Introduction to PRINCE2 © 2004-2014 Business Beam (Pvt.) Limited. All Rights Reserved. PRINCE2® is a Registered Trademark of AXELOS Limited.
  17. 17. QUALIFICATION SCHEME COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 17 Professional Practitioner Foundation Based on AXELOS PRINCE2® material. Reproduced under licence from AXELOS.
  18. 18. PRINCE2 FOUNDATION COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 18 Exam Duration: 1 hour Exam Type: Simple Multiple Choice Questions Number of Questions 75 Number of Scored Questions 70 Passing Score 50% (35/70) Negative Marking No Material Allowed Close book Prerequisite None Training Course Duration 3 days (including exam, optional)
  19. 19. PRINCE2 PRACTITIONER COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 19 Exam Duration: 2.5 hour Exam Type: Complex Objective Questions Number of Questions 8 questions - 10 question items per question, each worth one mark Passing Score 55% (44/80) Negative Marking No Material Allowed Open book (PRINCE2 Manual Only) Prerequisite PRINCE2 Foundation or PMP Training Course Duration 2 days (including exam, optional)
  20. 20. COMMON QUESTIONS Introduction to PRINCE2 © 2004-2014 Business Beam (Pvt.) Limited. All Rights Reserved. PRINCE2® is a Registered Trademark of AXELOS Limited.
  21. 21. WHY PRINCE2? (BENEFITS) Established and proven method for project management Clear roles & responsibilities – and workflows Can be applied to any type of project Widely recognized and understood Process Templates are available Plans are carefully designed to meet the needs of the different levels in the management team Tailoring options are available COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 21
  22. 22. PMP VS. PRINCE2 – WHICH IS BETTER? PMP & PRINCE2 are the BIG TWO of the PM world PMP is a framework – PRINCE2 is a method PMP is knowledge-based – PRINCE2 is execution-based PRINCE2 complements PMP – there is no conflict Both have their Pros and Cons Some terminologies are different – be aware of them If you want to learn ‘what is project management’ – go for PMP If you want to learn ‘how to execute a project’ – go for PRINCE2 COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 22
  23. 23. SHOULD I GO FOR PRINCE2 CERTIFICATION? Your decision depends on following factors:  Seriousness in making career in Project Management  Current role in the organization  Would-be role that you look forward  Geographical location where you like to work If you want to develop successful career in PM, do both! Few positive points of PRINCE2  No pre-requisites for the examination  Step-wise qualification scheme  Availability of process templates COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 23
  24. 24. IS PRINCE2 APPLICABLE AT MY ORGANIZATION? Concept of steering committee (Board)  It is normal to have steering committee / project board in corporate projects. This concept is supported by PRINCE2 Authority of steering committee vs. project manager  Corporates usually give limited authority to project manager. Core authority belongs to the steering committee / project board. This concept is also supported by PRINCE2. Project Management approach (staged)  Project management approach is always staged in corporates. PRINCE2 supports PMO in establishing the “method”  This method has proven benefits, processes, roles and responsibilities, and qualification scheme. COPYRIGHTS © 2004-2014 BUSINESS BEAM (PVT.) LIMITED UNLESS OTHERWISE STATED. ALL RIGHTS RESERVED. 24
  25. 25. THANK YOU! Ikram Ahmed Khan ikram.khan@businessbeam.com © 2004-2014 Business Beam (Pvt.) Limited. All Rights Reserved. PRINCE2® is a Registered Trademark of AXELOS Limited. Swirl logo is a Registered Trademark of AXELOS Limited.

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