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Standard Grade Administration - Software Applications

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Musselburgh Grammar School
Musselburgh Grammar School
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Software Applications Standard Grade Administration
Common Software Applications ,[object Object],[object Object],[object Object],[object Object]
Word Processing Why do we use Word Processing? ,[object Object],[object Object],[object Object],[object Object],[object Object],Entering text We don't need to bother about fitting words into a line when we use a word processor. Words will automatically be moved onto the next line if there is no space. We call this word wrap . Line length This can be changed even after all the text is written. The word processor will rearrange all the text for you. Text can be enhanced by centring a heading or using bold , italic or underline .
Editing text When we write a document, it rarely comes out perfect first time. We often want to make changes. This is called editing . When we are editing a document we often need to insert missing words, delete extra words or amend words that we notice are wrong. Formatting text Text can be formatted in many ways – Fonts , s i z e s and text colour can be adjusted Bold , italic or underline can give emphasis to text. Margins can be changed Text can be: Left Aligned Centre Aligned Right Aligned Fully Justified Text means straight left and right margins (ie no ragged edge) ,[object Object],[object Object],[object Object],[object Object]
SPREADSHEETS A spreadsheet is a program used for performing calculations on tables of numbers. It can also often produce graphs of this data. A spreadsheet is a grid of cells each with its own cell reference . What is a spreadsheet? Each cell can hold an item of data which is either text or a value or a formula . Cell data can come in text form or a value or as a formula. Cell A1 A business may use a spreadsheet for preparing financial statements, budgets, calculating wages etc
Formatting Cells ,[object Object],[object Object],[object Object],[object Object],[object Object],Formulae Formulae instruct the spreadsheet how to carry out a calculation. Here are some simple formulae:- = A1+A2 (add the contents of cell A1 to the contents of A2) = A2-A1 (subtract the contents of A1 from A2) = A3*B3 (multiply the contents of cell A3 by the contents of cell B3 ) = C4/C5 (divide the contents of cell C4 by the contents of cell C5 ) = C6*0.175 (multiply the contents of cell C6 * 0.175. This could calculate VAT on a price.) = SUM(G4:G10) (add the contents of all cells from G4 to G10) = AVERAGE(G4:G10) (calculate the average of all cells from G4 to G10)
Replication ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What are the advantages of using Spreadsheets? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
DATABASES Databases are used for storing, organising and retrieving information (data). The data can include text, numbers and dates. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
How is a database organised? ,[object Object],[object Object],[object Object],[object Object],FILE RECORD PUPIL field field field field forename surname registration class Date of birth
[object Object],[object Object],[object Object],RECORDS (each row is a record) FIELD NAMES
What are the advantages of using computerised databases? ,[object Object],[object Object],[object Object],[object Object],[object Object]
DESK TOP PUBLISHING ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

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Standard Grade Administration - Software Applications

  • 1. Software Applications Standard Grade Administration
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  • 5. SPREADSHEETS A spreadsheet is a program used for performing calculations on tables of numbers. It can also often produce graphs of this data. A spreadsheet is a grid of cells each with its own cell reference . What is a spreadsheet? Each cell can hold an item of data which is either text or a value or a formula . Cell data can come in text form or a value or as a formula. Cell A1 A business may use a spreadsheet for preparing financial statements, budgets, calculating wages etc
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