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Brian Abeling
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Automating Tasks in Infinite Campus, presented at the 2013 ITEC IT Conference.
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Automating infinite campus
1.
Automating Infinite
Campus Brian Abeling West Des Moines abelingb@wdmcs.org @wdmTECH
2.
6 Strategies 1 SQL
pass thru Find Students 2 SRS report Formatted 3 Excel reports 4 Import/Export 5 SIF Get info in/out 6 Task Scheduler Update fields
3.
most important feature
is… Task Scheduler System Administration > Preferences > Task Scheduler
4.
Task Scheduler
5.
Will I give
you ALL of the scripts? No
6.
Why not? •They use
custom fields, views and tables •Can really mess up your system
7.
1
Clean up inbox Auto delete all messages 5 days old in inbox.
8.
1
Clean up inbox
9.
2
Turn Class Rank OFF Ensure certain fields are off
10.
2
Turn Class Rank OFF
11.
3 Create new
accounts Automatically creates accounts for any new students and sets user id / password.
12.
3 Create new accounts
13.
4
Password Requirements
14.
5
Delete SSN info Auto delete all SSN info each night
15.
6
Set guardian rights If guardian, then mark portal & messenger
16.
6
Set guardian rights If guardian, then mark portal & messenger
17.
7
Set teacher messenger Auto set teacher messenger box.
18.
7
Set teacher messenger Auto set teacher messenger box.
19.
7
Set teacher messenger Auto mark teacher messenger box. Email Brian for full script.
20.
8
504 Flag Last Name, First Name
21.
8
504 Flag
22.
9
At Risk Flags Montoya, Inigo You killed my father, prepare to die
23.
10
Gifted/Talented Flags Cooper, Sheldon
24.
10
Gifted/Talented Flags
25.
11
IEP Flags Sheldon, Cooper
26.
12
Update team name Auto update team name based on homeroom
27.
13
Update team name
28.
14
Update AP Courses Auto update all courses that start with “AP_”
29.
14
Update AP Courses Auto update all courses that start with “AP_”
30.
15 Update Custom
Field Update Grad Yr / Destiny Homeroom
31.
16
Flag PLP with docs Auto update PLP flag when doc is stored in PLP area.
32.
16
Flag PLP with docs Montoya, Inigo
33.
17
Non English Flag Create phone icon with family language in user notice.
34.
17
Non English Flag Montoya, Inigo
35.
17
Non English Flag Montoya, Inigo Rollover displays the language
36.
18
No Email Flag Flag students which DO NOT have any guardians with email .
37.
18
No Email Flag Look for guardians first, then check to see if they have email address.
38.
18
No Email Flag Montoya, Inigo Display flag on student to denote no email in family
39.
18
No Email Flag Reports to help office staff identify who to call to verify if no email
40.
18
No Email Flag Create an ad-hoc, then create mailing labels for only those without email.
41.
19
Foster Care Auto mark foster care children for FRL.
42.
20
Staff Accounts Auto mark all staff for campus application and group memberships
43.
20
Staff Accounts Active staff, mark Campus Application.
44.
21
Staff Accounts Active staff, add to ALL group.
45.
22
Staff Accounts Assign Calendar Groups
46.
23
Auto fill fee info Add comments to Fees Tab for those handling fees.
47.
23
Auto fill fee info Look at multiple factors being marking Fees tab.
48.
24
Do Not Release Flag Custom Do Not Release tab
49.
25
DNR info Montoya, Inigo
50.
26
Auto fill Title status Help with state reporting by auto populating fields such as Title I Math and Reading.
51.
26
Auto fill Title I status Fill Title fields based on enrollment information.
52.
Daily Run
vs Run Once
53.
27
Honor Roll Course Auto enroll in course based on criteria
54.
27
Honor Roll Course Auto enroll students who meet criteria into course
55.
27
Honor Roll Course Once rostered, we can use… •Messenger to contact them •Mailing labels to mail them •Add to the transcript
56.
28
Courses for awards Auto enroll students into courses that related to academic awards.
57.
29
Copy lockers forward Use a script to copy locker info forward for those who need the same locker.
58.
30
Academic Ineligible Use a script to auto fill academic ineligibility.
59.
30
Academic Ineligible Use a script to auto fill academic ineligibility based on grades.