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BDavis Resume 2015

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BDavis Resume 2015

  1. 1. Barbara J. Davis 407-257-8146 bjdavis0412@gmail.com QUALIFICATIONS: Skilled and dedicated Executive Assistantwith over 10 years’experience supportingC Level Executives as well as coordinating,planningand supportingdaily operational and administrativefunctions. Providea high level of proficiency an d professionalism. Experienced in all aspects of officemanagement with the ability to work well under pressure,manage multiple projects and priorities,highly organized and detailed oriented. EXPERIENCE PatientMatters – Orlando, FL 3/14 – 10/15 Executive Assistant  Providesupport for the CEO, COO, CFO and the VP of Human Resources  Responsiblefor overall officemanagement  Organizeand coordinatemeetings, events, interviews, appointments, travel arrangements, and department activities  Coordinatenew hireorientation/process,paperwork and various human resources processes/procedures,ensuring completion and accuracy  Provideclerical and officeadministration supportby performingvarious tasks s uch as answeringphones, orderingof supplies  Communicate with the Board of Directors for PatientMatters and the Advisory Board of Directors  Assistin the applicantscreeningprocess,coordinateinterviewagendas,trackingcomplianceand setting up meetings  Coordinatebenefits enrollment, processingof personnel action changes / updates  Answers general phone and Human Resources e-mail inquiries in a professional / courteous manner  Process executives expense reports  Respond to requests for verification of current and pastemployment Staffing Now Inc. – Orlando, FL 10/13 to 3/14 Executive Assistant  Temporary assignment atRoss Stores Regional Officesupportingthe Regional Vice President, Sr. Regional Human Resource Director and Sr. Loss Prevention Director.  Maintain calendars,schedulemeetings and coordinatetravel arrangements.  Coordinatetravel and an awards dinner for 20 districtmanagers and zone directors to attend an annual corporatemeeting in California.  Roll up reports from three zones to the Regional VicePresident on a weekly and monthly basis.  Prepare and process expense reports.  Coordinatequarterly recognition awards and roll up to the corporate office. Office Team, Lake Mary, FL 3/13 to 9/13 Executive Assistant  Temporary assignment atFlorida Hospital Waterman supportingthe Director of Human Resources.  Also,supportingthe President, Chief NursingOfficer,and Chief Financial Officer on an as needed basis when the Executive Assistantis outof the office.  Maintain calendar,schedulemeetings,handled special projects aswell as event planning.  Assistin roll outof new employee badge program.  Support recruiters in setting up interviews as well as checkingreferences for potential candidates. DaVita Labs – Deland, FL 12/11 to 2/13 Executive Assistant  Supported the VP/General Manger  Act as department liaison;field callsand respond to needs within scope of assigned responsibilities  Schedule, organize, and/or coordinatemeetings, events, trainingsessions,interviews,appointments,travel arrangements, conferences, and department activities for all members of the department as requested  Plan and coordinatepresentations as requested; distributeinformation as requested  Respond confidently, courteously,knowledgeably, and professionally to internal and external phone calls and officevisitors  Assistin the creation of documents, spreadsheets, PowerPoint presentations,and Visio charts  Update email and voice mail distribution lists as needed  Maintain VP's calendar
  2. 2. Barbara J. Davis 2  Prepare, transcribe,compose, type, edit and distribute agendas,minutes of meeting, routine correspondence, and reports as requested  Manage confidential and non-routineinformation with absoluteconfidentiality  Review mail and emails,determine level of priority,and process accordingly  Prepare, reconcile,track,and submitexpense reports for Vice President  Attend team meetings, phone conferences, and trainingas needed  Handlespecial projects and/or department specific assignments on an as-needed and sometimes urgent basis Kaufman, Englett & Lynd Attorneys – Orlando, FL 6/11 to 10/11 Executive Assistant  Support ManagingAttorney/Assistant Firm Director  Schedule meetings and maintainingcalendar  Maintain orgcharts and attorney lists  Provided back up support for one of the partners  Respond to clientinquiries as directed by attorneys  Maintain computer databases to store and organizelegal information  Comply with lawyer conduct and confidentiality standards Executive Administrative Assistant Contractor 1/10 to 6/11  Performed temporary assignments for various companies.  Updated the status of properties to investors  Manage calendars as well as coordinatingmeetings  Created Power Pointpresentations Harland Financial Solutions – Lake Mary, FL 12/03 to 3/09 Executive Assistant  Provided support to several Executives of Core Systems Group  Maintained calendarsand setup meetings  Assisted in planningquarterly senior management meetings in various Harland locations  Coordinated monthly financial reviewmeetings  Set up audio / visual equipmentfor MicrosoftLive Meetings  Prepared expense reports  Coordinated travel arrangements  Prepared monthly reports  Composed presentations usingPowerPoint  Assisted in coordinating companywidetrainingprograms  Registered clients for user group meetings  Served on a company volunteer committee Pinellas County Economic Development – Clearwater, FL 3/01 to 3/03 Business Development Specialist  Received and fulfill leadsfor prospects relocatingto PinellasCounty  AssistBusiness Development Mangers  Maintained contacts and closeworkingrelationshipswith commercial realtors and developers,and with economic development organizations,local governments, chambers of commerce, existingbusinesses and industries  Maintained on-lineelectronic toolkit,real estate data basefor PCED web site,design personalized web pages for individual prospects  Provided statistical resources,and data summaries for use with existingbusinesses,and prospectivebusinesses  Prepared monthly and quarterly reports  Supervised college interns
  3. 3. Barbara J. Davis 3 Tech Data – Clearwater, FL 11/96 to 2/01 Executive Assistant  Direct supportfor the executive vicepresident/worldwide CIO  Coordinated and maintained extensive calendars  Arranged all domestic and international travel  Prepared expense reports  Prepared presentations usingPower Point  Maintained organizational charts and other confidential ITreports  Daily followup with Directors as to the status of projects and various other issues as they arise  Lead Executive Assistantoverseeingthree Executive Assistants within theIT Department  Administrator of the IT Associates Program  Took minutes for weekly staff meetings  Prepared bi-weekly attendance reports for the Payroll Department  Composed correspondence EDUCATION: Sawyer Business College– Dayton, OH COMPUTER SKILLS: MicrosoftOffice,Word, Excel, PowerPoint, Visio,Outlook,PeopleSoft, Dynamics , Concur