This document provides an overview of the 4th ASEAN Schools Games (ASG) to be held in Surabaya, Indonesia from April 24-27, 2012. It includes the schedule and agenda for the Chef-de-Mission meeting on Day 1, as well as details on the ASG logo, mascot, motto, accommodation plans, transportation arrangements, competition schedule and venues. The event will involve over 1,100 athletes, officials and delegates from 7 ASEAN countries competing across 11 sports.

1. CHEF-DE-MISSION
MEETING
4THASEAN SCHOOLS GAMES
Surabaya, 24– 27 APRIL 2012
DAY 1
1

2. OVERVIEW
- CDM MEETING PROGRAMME
- ASG LOGO AND MASCOT
- ASG MOTTO
- BASIC FACTS
- ASG PROGRAMME
2

3. CDM Meeting Programme
Day 1 Time(hrs) Activity
Tuesday, 1900 Arrival of delegates at Juanda International Airport, Surabaya
24 April 2012 Transfer to Sheraton Hotel
Welcome dinner : hotel
Day 2 Time(hrs) Activity
0700 Breakfast
0830 Opening speech
Briefing : Overview of 4th ASG 2012 and ASG Administration
Wednesday, 0930
25 April 2012 1000 Morning tea
Briefing : Accommodation (hotel), Liaison,
Transportation, Competition and Technical
1200
1400 Lunch : hotel
1900 Games Venue and hotel Visit
Dinner : DewandaruRestaurant
3

4. Day 3 Time(hrs) Activity
0700 Breakfast
Thursday, 0800 Games Venue and hotel Visit
26April 2012 1200 Lunch : hotel
1400 Briefing : ASG Ceremonies, Victory Ceremony, Security
1600 Coffee break
1900 Farewell Dinner : Nusantara Sea Food Restaurant
Friday
27April 2012 Check OUT
4

5. Heroes Monument :
LOGO The tragedy on 10th November 1945 and another
historical episode, made Surabaya well known as
the Heroes City. It is one of the reason it was built.
Although there are many military statues in and
around Surabaya, this one is certainly the
imposing. The heroes monument stands like a
rocket pointed towards the moon, in Taman
Kebonrojo at the opposite of the East Java
Governor's Office, Pahlawan street Central
Surabaya. It's not omate or even decorative, not
particularly large, but its simplicity may have been
the deliberate plan of its architect to convey
humble, rather than bellicose pride. The
monument becomes a centre of major attention
every November 10th, the day in 1945 when
Surabaya com-memorates those heroes who died
during the independence war
5

6. MASKOT
The Story goes that Surabaya’s name
derives from Javanesse word:
“SURO” meaning “SHARK” and
“BOYO” meaning “CROCODILE”
The myth of Surabaya : derived from sura fish and
crocodile that mean SuraingBaya symbolized bravery of
Surabaya’s youth which does not dither by any danger or
obstacles
6

7. MOTTO
SPIRIT,
FRIENDSHIP,
AND EXCELLENCE
7

8. BASIC FACTS
• Dates : 28 June – 6 July 2012
• Participating countries :
Brunei Darussalam, Indonesia, Malaysia, Philipines,
Singapore, Thailand, Vietnam
• Estimated number of athletes & Official : 1132
person
8

9. Presentations On ASG
Arrangement
• ASG Programe
• Accomodation
• Liasions and Transport
• Competation and Technical
• Victory Ceremonies
• Ceremonies and function
• Risk Assesment and Security
9

10. ASG Programme
DATE PROGRAM
Day 1
28 June 2012 Arrival of Teams Arrival of ASSC Delegates
CDM Metting ASSC Technical Committee
Day 2 Team Managers Meeting Meeting
29 June 2012
Opening Ceremony
Day 3 ASSC Technical Committee
30 June 2012 Competition Meeting
Day 4
01 July 2012 Competition
10

11. ASG Programme
DATE PROGRAM
Day 5
02 July 2012 Competition
Day 6
03 July 2012 Competition
Day 7
04 July 2012 Competition
Free Day
Day 8 Farewell Party /closing
05 July 2012 ceremony Taman Surya
Day 9
06 July 2012 Departure of Participant
11

12. Reception Upon Arrival
• Upon arrival at Juanda Airport, teams
and officials will be met by Liasion
Officer
• Transport will be provided to the Hotel
of Each Sport
• Picking Arrangements :
a. Passport Control
b. Reporting Area
c. Shared them by Sport
12

13. 4THASEAN SCHOOLS GAMES
ACCOMODATION
13

14. • Accomodation will be divided according to their
respective sport. In order to safe time to the
venue.
• Countries who wish to stay before 27 June or
after 7 July 2012 are to make own arrangement
for accomodation outside The Hotel.
14

15. • Athletes – Twin or Triple Sharing
• Teams Officials – Twin Sharing
• Distribution of room will distinguish
between female athlete and male
athlete
• Facilities in the Hotel : Dining Halls,
Games Service Center.
15

16. ACCOMODATION FOR
ATHLETE AND OFFICIAL
MALE FEMALE
NO EVENTS TOTAL HOTEL
B OFICIAL G OFICIAL
1 TRACK & FIELD 58 16 48 5 127 THE SUN HOTEL SIDOARJO
2 VOLLYBALL 60 19 60 4 143 SATELIT HOTEL
3 SEPAK TAKRAW 60 15 0 0 78 CENDANA HOTEL
4 BADMINTON 48 12 40 5 105 EQUATOR HOTEL (3 sharing )
5 TENNIS 32 9 32 3 76 EQUATOR HOTE (3 sharing)
6 BASKETBALL 60 19 48 4 131 NARITA HOTEL
7 PENCAK SILAT 26 5 24 4 59 NARITA HOTEL
8 GOLF 25 10 20 5 49 CIPUTRA HOTEL (3 sharing)
9 GYMNASTICS 25 16 45 11 97 CIPUTRA HOTEL (3 sharing)
10 SWIMMING 80 21 57 6 174 INNA SIMPANG HOTEL
11 TABLE TENNIS 30 12 36 6 73 SAHID HOTEL
TOTAL 1132
16

17. TRACK AND FIELD
THE SUN HOTEL, SIDOARJO
17

18. BADMINTON & TENNIS
HOTEL EQUATOR, SURABAYA
18

19. BASKETBALL & PENCAK SILAT
HOTEL NARITA, SURABAYA
19

20. VOLLEYBALL
HOTEL SATELIT, SURABAYA
20

21. GYMNASTIC & GOLF
HOTEL CIPUTRA, SURABAYA
Note : Athlete - Triple Sharing 21

22. TABLE TENNIS
HOTEL SAHID, SURABAYA
22

23. OC Secretariat 4th ASG
HOTEL SINGGASANA
1. ADMINISTRATION
2. MEDICAL CENTER
3. LAISON OFFICER CENTER
4. TRANSPORTATION CENTER
5. MEDIA CENTER
6. SECRETARIAT CONTINGENT
23

24. CdM’sAccomodation
• Hotel Singgasana Surabaya
24

25. MEALS
1. Provided from 28 June (Lunch) until 6
July (Lunch)
2. Breakfast, Lunch, and Dinner at Hotel
3. Meal box – by request a day before
25

26. Arrival – Check In
Arrival at The Hotel – Athletes and
Arrival after immigration
Team Officials are directed to
Checkpoint –
respective areas
Received by Liaison Officers
CDM - & Team Officials
Athletes
Confirmation of Roaming list by team Payment of Entry fees and Security
Rest and wait at
Managers Deposit Check in and collect room
holding area
folder
Unshered to allocated rooms –
Check and sign inventory checklist
Return checklist to Liaison Officer
26

27. Deparature – Check out
Confirmation of flight departure time
Checking of room inventory
(4 hours before flight departure time)
Damages acknowledge by Athlete
All Inventory in order Security deposit
and team Manager
refunded
Payment made from Security
Deposit Balance Refunded
Depart From Hotel
27

28. 4THASEAN SCHOOLS GAMES
Liasion Officer & Transportation
28

29. Liasion Officers
Liasion Officers will be attached to the following
delegates in each contingent :
Senior Ministry Official : 1
Ministry Official :1
CDM / Deputy :1
Secretariate :1
Each Sports Team :1
(differentiated by sport and gender except for Track & Field, where 1 LO
will be attached to both the ‘girls and boys’ team)
29

30. Provision of Transportation
• All delegates will be provided with
transportation for all officials programme
including airport transfers to/from hotel
- ASG: 28 June – 06 July 2012
- ASSC TC. Meet : 28 June – 02 July 2012
30

31. Things to Note
• Bus provision is for official trips only
• Bus sharing with different countries
• Functuality
• Shuttle Service :
- provided for non-competing athletes who wish to
support their team members at the various games
venue
- not opened to the family members and friends of
athletes/ officials who are not registered delegates.
31

32. Types of Vehicles
• Senior Ministry Officer : 1 (VIP - CAMRY)
• Ministry Official : 1 (VIP - CAMRY)
• CDM : 1 (INNOVA)
• Secretariate : 1 (AVANZA)
• Each Sports Team : BUS (term& condition)
Note : -1 INNOVA/day /12 hour = Rp. 650.000,00
Include driver + Gasoline (In city)
For 24 hours Rp. 1.200.000,00

33. Transport Booking
• Throught the respective Liasion
Officer at the Transportasion Service
Center
• Confirmation should be made at
least one day in advance
33

34. 4THASEAN SCHOOLS GAMES
COMPETITION & TECHNICAL
34

35. Competition Schedule
JUNE 2012 JULY 2012
NO EVENTS 28 29 30 1 2 3 4 5 6 VENUE
Thu Fri Sat Sun Mon Tue Wed Thu Fri
1 ARRIVAL Of CONTINGENTS JUANDA INTERNATIONAL AIRPORT – Surabaya
2 OPENING CEREMONY JATIM EXPO
3 TRACK & FIELD (B & G) TM Delta Stadium
4 GOLF (B & G) TM Ciputra Golf , Surabaya
5 SEPAK TAKRAW (B) TM Hall Futsal ITS
6 BADMINTON (B & G) TM GOR BIMA UNESA SURABAYA
7 BASKETBALL (B & G) TM Hall CLS , KONI JATIM
8 VOLLEYBALL (B & G) TM GOR TRIDHARMA PETROGRESIK
9 ARTISTIC GYMNASTICS (B & G) TM GymnasiumNusantara Citra Land Hall
RYTHMIC GYMNASTICS TM Gymnasium Nusantara Citra Land Hall
10 SWIMMING (B & G) TM Swimming Pooll, KONI JATIM
11 TABLE TENNIS (B & G) TM GOR HCIYS Surabaya
12 TENNIS (B & G) TM Tennis Hall, BRAWIJAYA
13 PENCAK SILAT (B & G) TM AirlanggaUniversity Stadium
14 CLOSING CEREMONY Taman Surya Walikota Surabaya
15 DEPARTURE of CONTINGENTS JUANDA INTERNATIONAL AIRPORT - Surabaya
35

36. TRACK & FIELD
GOR DELTA SIDOARJO
36

37. VOLLEYBALL
GOR Tri Dharma Gresik
37

38. SEPAK TAKRAW
Hall Futsal ITS
38

39. BADMINTON
GOR BIMA UNESA
39

40. TENNIS
Lapangan KODAM V / Brawijaya
40

41. TABLE TENNIS
GOR HCIYS, KONI KERTAJAYA
41

42. BASKETBALL
GOR CLS, KERTAJAYA
42

43. GYMNASTIC
HALL NUSANTARA CITRA RAYA , SURABAYA
43

44. PENCAK SILAT
BASKET HALL UNAIR, SURABAYA
44

45. GOLF
CIPUTRA GOLF
SURABAYA
45

46. ESTIMASI DISTANCE
VENUE - HOTEL
NO EVENTS HOTEL VENUE DISTANCE
1 TRACK & FIELD THE SUN HOTEL SIDOARJO DELTA STADIUM 1 Km ( (20 Menit )
10 Km 5 Menit )
2 VOLLEYBALL
VOLLYBALL SATELIT HOTEL GOR TRIDHARMA PETROGRESIK 25 Km (40 Menit)
3 SEPAK TAKRAW CENDANA HOTEL HALL FUTSAL ITS 15 Km (30 Menit)
4 BADMINTON EQUATOR HOTEL GOR BIMA UNESA SURABAYA 5 Km (20 Menit)
10 Km (20 Menit)
5 TENNIS EQUATOR HOTEL TENNIS HALL, BRAWIJAYA 5 Km ( 15 Menit)
10 Km (25 Menit)
6 BASKETBALL NARITA HOTEL HALL CLS , KONI JATIM 7 Km (30 Menit)
15Km (30 Menit)
7 PENCAK SILAT NARITA HOTEL AIRLANGGA BASKET BALL UNIVERSITY STADIUM 9 Km (30 Menit)
15Km (30 Menit)
8 GOLF CIPUTRA HOTEL CIPUTRA GOLF,SURABAYA in 1 kompleks area
0 Km
9 GYMNASTICS CIPUTRA HOTEL GYMNASIUM NUSANTARA CITRALAND HALL 4 6 Km (10 Menit)
Km (10 Menit)
10 SWIMMING INNA SIMPANG HOTEL SWIMMING POOLL, KONI JATIM 10 Km (20 Menit)
11 TABLE TENNIS SAHID HOTEL GOR HCIYS SURABAYA 9 Km (18 Menit)
46

47. 47

48. Competition Apparatus
*Volleyball :Mikasa MVA 200
* Sepaktakraw : MT 809 or 201
* Badminton :Yonex
* Tennis : Dunlop
* Basketball : BoysMikasa 1000 Competition no. 7
Girls Mikasa 1000 Competition no. 6
* Table Tennis : Butterfly (white)
48

49. Composition of Team
for Racket Game
• Tennis :
* 3 singles and 2 doubles
* 8 Must have 7 players
• Table Tennis :
* A vs X
* B vs Y
* C vs Z
* A vs Y
* B vs X
49

50. • Badminton :
* 3 singles and 2 doubles
* Player shall can play in more than
1 Singles and 1 Double match
50

51. Composition of Team Even for
Sepaktakraw
* Each country must have 3 Regu for
the Team Event
* And Each Regu consist of 3 players and
1 reserve
* No player may play more than 1 Regu
51

52. Verification of Athlete’s Age
• Verification and confirmation of athlete’s
age shall be based on the athlete’s
passport (date and birth) exhibited during
the Team Manager’s Meeting
52

53. SEE YOU
TOMORROW
53

54. CHEF-DE-MISSION MEETING
4THASEAN SCHOOLS GAMES
Surabaya, 24– 27 APRIL 2012
DAY 2
54

55. 4THASEAN SCHOOLS GAMES
Briefing On Victory Ceremony
55

56. Victory Ceremony
1. Victory Ceremony is held to honour
individual and team achievements of athlete
2. Will take place at competition venues after
each medal event
3. Certificates will be received by all paticipants
including official.
56

57. 4. Medal-winners will be invited into a podium to
receive their medals. No additional flags, banners or
other merchandise are allowed on the podiums.
5. Medals will be presented in this order : Bronze,
Silver and Gold.
6. The winner’s country flags will be raised in tandem
with the playing of the gold medal winner’s country
anthem.
57

58. Dress Code for Medal Winners
• Medal winners to be in their official team
uniorm with porper footwear during Victory
Ceremony. Slippers will not be allowed.
• Medal winners will need to remove their
sunglasses and headgear such as hats and
caps when receiving their medals.
58

59. 4THASEAN SCHOOLS GAMES
Briefing On ASG Function
59

60. OPENING CEREMONY
• Date : 29 June 2012
Clock : 18.30
Place : Jatim Expo
• Pick – up from hotel : 17.00
• Dinner :
Food in Boxes at the bus
60

61. CLOSSING CEREMONY
• Date : 5 July 2012
Clock : 19.00
Place : Balai Kota Surabaya
• Pick – up from hotel : at 18.00
• Dinner : at the Balai Kota
• Surabaya
61

62. 4THASEAN SCHOOLS GAMES
Briefing On Safety & Security
62

63. ASG Accreditation Pass
• For identification and Security Purposes
• All personel (VIP, Official, Athletes,) will be required to
identity themselves using the ASG accreditation pass at
:
a. The Hotel
b. Competition Venues
• Pass will be distributed to all personelthrought the
CdM on the day of Check-In
63

64. For CdM’s Information
• Due diligence will be given to manage the risk,
safety and security matters of the 4th ASG 2011
• Due to the scale of the event, the officials and
athletes must play their part to look after their
own property and personal safety
64

65. Medical
• Medicine technical is available in Competition Venues.
• And the center of medicine is in the Hotel Singgasana.
• Management of Athlete’s Injury at Competition Venue
:
a.Serious Injury : Team manager & LO accompany
injured to the hospital with ambulance.
b.Minor Injury : First Aider to treat the injury and
Team Manager makes decision on Athlete’s
participation.
65

66. 4THASEAN SCHOOLS GAMES
Confirmation of Participant
66

67. CONFIRMATION OF PARTICIPATION
BRUNEI
COUNTRIES
BRUNEI
NO GAME OFFICIALS ATHLETES
M W B G
1 TRACK & FIELD 2 1 4 3
2 GOLF 2 1 5 4
3 SEPAK TAKRAW 3 - 12 -
4 BADMINTON 1 1 8 -
5 BASKETBALL - - - -
6 VOLLEYBALL - - - -
7 A. GYMNASTICS - - - -
R. GYMNASTICS - - - -
8 SWIMMING 2 1 7 6
9 TABLE TENNIS 2 1 6 6
10 TENNIS - - - -
11 PENCAK SILAT 1 2 8 8
13 7 50 27
97
67

68. CONFIRMATION OF PARTICIPATION
INDONESIA
COUNTRIES
INDONESIA
NO GAME
OFFICIALS ATHLETES
M W B G
1 TRACK & FIELD 5 1 19 16
2 GOLF 2 1 5 4
3 SEPAK TAKRAW 3 - 12 -
4 BADMINTON 3 - 8 8
5 BASKETBALL 5 - 12 12
6 VOLLEYBALL 5 - 12 12
7 A. GYMNASTICS 4 - 5 5
R. GYMNASTICS 1 - - 4
8 SWIMMING
9 T ABLE TENNIS 3 - 6 6
10 TENNIS 3 - 8 8
11 PENCAK SILAT
41 4 115 99
198
68

69. CONFIRMATION OF PARTICIPATION
SINGAPORE
COUNTRIES
SINGAPORE
NO GAME
OFFICIALS ATHLETES
M W B G
1 TRACK & FIELD
2 GOLF 1 2 5 4
3 SEPAK TAKRAW 3 - 12 -
4 BADMINTON 2 1 8 8
5 BASKETBALL 3 2 12 12
6 VOLLEYBALL 4 1 12 12
7 A. GYMNASTICS 3 1 5 5
R. GYMNASTICS - 2 - 4
8 SWIMMING
9 TABLE TENNIS 2 1 6 6
10 TENNIS 1 2 8 8
11 PENCAK SILAT - - - -
29 14 106 91
158
69

70. CONFIRMATION OF PARTICIPATION
THAILAND
COUNTRIES
THAILAND
NO GAME
OFFICIALS ATHLETES
M W B G
1 TRACK & FIELD 5 1 20 15
2 GOLF 3 5 4
3 SEPAK TAKRAW 3 12
4 BADMINTON 2 1 8 8
5 BASKETBALL 4 1 12 12
6 VOLLEYBALL 4 1 12 12
7 A. GYMNASTICS 3 1 5 5
R. GYMNASTICS 2 4
8 SWIMMING 5 1 20 15
9 TABLE TENNIS 2 1 6 6
10 TENNIS 3 8 8
11 PENCAK SILAT
34 9 108 89
240
70

71. CONFIRMATION OF PARTICIPATION
PHILIPPINES
COUNTRIES
PHILIPPINES
NO GAME
OFFICIALS ATHLETES
M W B G
1 TRACK & FIELD
2 GOLF
3 SEPAK TAKRAW
4 BADMINTON
5 BASKETBALL
6 VOLLEYBALL
7 A. GYMNASTICS
R. GYMNASTICS
8 SWIMMING
9 TABLE TENNIS
10 TENNIS
11 PENCAK SILAT
71

72. CONFIRMATION OF PARTICIPATION
MALAYSIA
COUNTRIES
MALAYSIA
NO GAME
OFFICIALS ATHLETES
M W B G
1 TRACK & FIELD 5 1 19 16
2 GOLF 2 1 5 4
3 SEPAK TAKRAW 3 12
4 BADMINTON 2 1 8 8
5 BASKETBALL 4 1 12 12
6 VOLLEYBALL 4 1 12 12
7 A. GYMNASTICS 3 1 5 5
R. GYMNASTICS 1 1 4
8 SWIMMING 5 1 19 16
9 TABLE TENNIS 2 1 6 6
10 TENNIS 2 1 8 8
11 PENCAK SILAT 2 1 9 8
35 11 115 99
260
72

73. CONFIRMATION OF PARTICIPATION
VIETNAM
COUNTRIES
VIETNAM
NO GAME
OFFICIALS ATHLETES
M W B G
1 TRACK & FIELD 4 2 15 14
2 GOLF
3 SEPAK TAKRAW
4 BADMINTON 2 1 8 8
5 BASKETBALL 3 12
6 VOLLEYBALL 2 1 12 12
7 A. GYMNASTICS 1 5 5
R. GYMNASTICS 3 4
8 SWIMMING 3 3 15 14
9 TABLE TENNIS 1 2 6 6
10 TENNIS
11 PENCAK SILAT 2 1 9 8
18 13 82 71
184
73

74. 74