1. Suitable post in, Operation or Service
Contact Information
Dubai Phone: 00971 4 3086473
Mobile: 00971 5 3074730
United Arab Emirates E-Mail: kly_shmo5_1984@hotmail.com
Career Objective:
Highly motivated individual, hardworking, ambitious, with ability to work on my own initiative, seeking a
suitable placement,
Personal Information
Name: Asia Hussein Ibrahem AALHASHMI
Nationality: UAE
Resident of UAE Dubai
Birthdate: 7 Sept 1984
Gender: Female
Marital Status: Married
No. Of Dependants: 2
Professional Experience: -
Oct 2014 till date: Assistant Marketing Manager
Dubai World trade center - Dubai
United Arab Emirates
Work with GM to devise and implement strategies, policies and procedures for marketing &
communications activities for the Exhibition Dept and its portfolio of exhibitions.
Develop innovative marketing campaigns, tools and activities.
Assist GM and project managers in pitching for corporate sponsors.
Undertake the development and production of all marketing collateral in conjunction with Project
Managers across a range of regional and international exhibitions from the DWTC portfolio
Develop, co-ordinate and manage tactical marketing and PR campaigns to support the exhibitions
strategies and achieve specific business objectives
Work with the Project Managers to develop the shows through database building, research and
enhanced exhibition offerings eg conference programmes, gala dinners, awards ceremony’s
2. Source, negotiate and manage external support agencies including printers, design, marketing, pr,
photography and media
Develop and research new show ideas and markets
Research and develop dedicated Data management procedures for the whole department
Database management
Manage exhibition onsite activities including press conferences, press days and media centres
Ensure the identity guidelines are adhered to by internal departments and external agencies
Ensure all marketing collateral is professionally produced, of the highest quality and reflects
exhibition and corporate guidelines
Develop PR strategies, campaigns, and initiatives to improve public perception of company.
Improve management and employee relations.
Prepare and publish newsletters and other company literature.
Create motivational videos.
Produce annual reports on financial status of firm.
Release promotion literature about new products.
Respond to information queries from media and the general public.
Identify audience for product or service.
Support in press releases and media kits.
Develop and maintain corporate image and logos.
Manage company sponsorships.
Maintain effective working relationships with local and municipal government officials and media
representatives.
Formulate policies and procedures related to public information programs.
Manage an organization's reputation with the public in general and clients.
Compile comprehensive information about the company for the media.
Develop and launch Internet or intranet web pages.
Manage communications budgets.
Setting, communicating and maintaining timelines and priorities on every project
Communicating, maintaining and developing client relationships
Managing supplier relationships
Managing operational and administrative functions to ensure specific projects are delivered
efficiently
Providing leadership, motivation, direction and support to your team
3. Travelling to onsite inspections and project managing events
Being responsible for all project budgets from start to finish.
Ensuring excellent customer service and quality delivery
Nov 2004 –Oct 2014: Customer Relations Executive
Nakheel - Dubai
United Arab Emirates
Investigate customer's problems and find solutions.
Communicate with customers via phone, email, or letter.
Handle major incidents that cannot be resolved by agents.
Ask customers to provide feedback on agents and customer service experience.
Issue refunds to customers of their property
Compile and print reports on overall customer satisfaction.
Isolate and identify areas of improvement.
Train agents on how to adequately address problem over the phone or how to write
correspondence.
Work with management on customer service initiatives.
providing help and advice to customers using organisation's services;
keeping accurate records of discussions or correspondence with customers;
writing reports analysing the customer service that organisation provides;
developing feedback or complaints procedures for customers to use;
improving customer service procedures, policies and standards for your organisation or
department;
being involved in staff recruitment and appraisals;
training staff to deliver a high standard of customer service;
leading or supervising a team of customer service staff;
Prepare list of client (defaulters) who didn’t paid for the properties & payment history
Getting approval from management for property termination
Prepare the file as per Dubai land department- legal department
Submitted all required document in Oqood system (NODs, Passports,SPA&POA of the company)
Printing the notice after getting approved from Dubai Land department & sending to the client
Make sure that the transactions are legally
Meet the defaulters who object about the notices in Dubai land department
Released Terminated properties for re pricing & inventory
Appling Title deed for new client & Handover the property to client
4. Admin Executive /Acting Admin Manager
Nakheel - Dubai
United Arab Emirates
Coordination with Suppliers for any office related supplies and channeling the requests through
other concerned Nakheel Department office Department by Maximo System
Monitor and store the daily newspapers sets distribution as per the set system
Prepare and maintain the grocery, stationery, sanitary office supply
Assist OM with duties assigned
Place Requests for LPOs with Purchasing Dept
Preparing /Arranging Petty Cash claims and reimbursements when required
Attend any duties assigned by OM
Monitoring and maintenance of Pool Cars, Pool Car Users Log Book, and Cars Inspection
Reports.
Monitoring and controlling of inventory stocks for pantry and stationary supplies.
Monitoring Office Assistant, Coffee Girl, Driver, and Security Guards.
Assisting in arrangement and organizing events and meetings.
Liaise with Assistant Project Control Manager in minor IT related issues and IT requirements.
7. Facilitate in making requisitions for all sorts of required equipments (e.g. PCs, EHS
equipments, etc…)
Monitoring and controlling office room temperature.
Responsible for maintaining of office asset against loss, damage and mal- utilization (furniture,
equipments, and stationary.)
Maintain and monitor fresh water supply, septic tank emptying process, and garbage skip removal.
Handling Immigration Functions and Assign tasks to PRO and assure completion on time with
high efficiency level.
Provide catering facility and internal event arrangement within Palm Deira office
All reference Handle employees’ requests which are submitted in Helpdesk for Non-Stock items.
1. Capital Assets
2. Furniture
3. Appliances/ Electronics Expense Assets
4. Accessories
5. Books/ Journals
6. Plants
7. Office Signage
8. Blackberry
Make sure that all employees requests are submitted through Helpdesk system and no request
manual or verbal can be entertained.
Ensure request entitlement and eligibility is in line with related policy and procedures.
Submit requests in Oracle and obtain Administration Manager Approval.
Follow up with Purchasing and update Helpdesk requestor with status.
Make sure to receive the Summary of Quotation from General Purchasing on time.
Purchase directly with Petty cash when required.
Make sure that all employees’ requests are delivered on time as set in Administration Operations
Process and notify with justification Administration Manager in case of delay.
Once item delivered, close request in Helpdesk system.
Asset receipt, registration and update in the system.
Handle furnishing and set up of new site and credentials are available upon request
5. Catering Services for Events
Handle sweet & flower arrangement internally & externally
Monitor Reception Function
Handle all office Moves & Relocations, Insure completion of any civil/carpentry related Maintain
& updated Office Drawings
Manage Hospitality team / Office Messengers & Monitor main canteen services
Monitor Sustainability & Green Office Management
Monitor PD Pool cars usage as per policy, Insure car service/Maintenance as per schedule &
Coordination with Concerned departments & authorities
Manage Cleaning Contract as per SoW
Handle Joining & Departure Formalities For New PD employees & Seconded Staff
Security Coordination, Receive weekly Reports from Security, Incidents, Observations.
Scheduling & Monitoring Project Driver movement by optimization of driver’s time in their
external trips & insure that all documents reach to designated locations as required. Also insure
that driver do the periodical clearance of company mail in post office.
Complete Set Up of Port-a-Cabins, Prepare Requirements including Assets, Accessories,
Ensure Installation on time.
Admin Assistance
Nakheel - Dubai
United Arab Emirates
Establishing and maintaining personal files.
Prepare and process leaves salary advance, leave application for the staff.
Preparing and or filling applications.
Data posting of employee details in HRS system.
Scheduling interviews, and assisting in recruitment and selection procedure.
Assisting team members with research, presentations and other project work.
Provide secretarial and office administrations work to the staff members, management and
customers.
Handling staff queries and solving their problems.
Prepare other approval letters for the Head of HR & Admin
Prepare all letters related to the employee such as salary certificate.
Update databases regularly to ensure availability of updated data or information needed for
accurate processing / reporting.
Preparing and checking of various reports.
General office administration activities including letter writing and editing main an information
and stroge on computer and filing.
Assisting the office Manager.
Providing office equipments.
Supervising office Assistants, Drivers, and Tea Boys.
Coordinator with all staff in Nakheel.
Raising Capex, Opex for the Admin.
Raising MR.
Handling all admin works
Aug 03 – Nov 04: Customer Service Officer
Majid Al Futtaim Group
6. United Arab Emirates
Handling sales, Customer queries, solving problems.
Checking various reports and posting transactions and maintenance
Provide secretarial and office administration works to the staff members, management and
customers.
Establish and maintain / update records and filing system in order to support the information
needs.
Arrange for the efficient operation of office equipment and replenish office supplies to insure
smooth functioning of the department.
Handle department documents in a confidential and systematic way.
Follow up with internal and external entities and make necessary administrative arrangements for
department activities / events.
Respond appropriately to visitor’s requests for information, service or problem resolution either by
meeting these needs directly or guiding the visitor to appropriate service points.
Answering customer inquires and entering calls reports and making follow-ups.
Managing daily accounts / monthly / reports.
Updating database / upcoming events and promotions.
Handling all incoming calls / complaints / suggestion.
Performed daily basis and the Gilt vouchers program.
Did formalization of the shops and the brands concerned.
Receive, Verify and process applications as per procedure and process in a timely, efficient and
accurate manner in order deliver error free service within stipulated turnaround period.
Update databases regularly to ensure availability of updated data or information needed for
accurate processing / reporting.
Preparing and checking of various reports.
Managing daily accounts / monthly / reports.
Updating database / upcoming events and promotions.
Key Achievements
Participate in putting Policies & Procedures & and ensure policies implementation
Education:
July 2003 Al Salmah School United Arab Emirates.
High School or equivalent, with 79% average
Ajman University of Science and tech, Ajman, United Arab Emirates
Bachelors, BA Business administration
Professional Skills:
Attend:
@ Your service! Customer service Attitude
Quality Management Training
Priority Management Middle East
ICDL course
The five principles of highly effective people
7. Critical Elements of Customer Service from Pearson in Practice Institute
DSR Training Program held by Real Estate institute
OQOOD Property Termination
Supervisory skills
Career Level
Career Level: Mid Career (Over 10 years experience)
Notice Period: One month notice
Skills:
Team work, can work under demanding environment, Highly motivated
Communication skills, Analytical Thinking, Creative, Specialist Expertise
Languages:
Language Level Years practiced
Arabic Expert mother language Reading, Writing & speaking
English Expert more than 10 Years Reading, Writing & speaking
Hindi Good more than 10 years speaking
References:
All reference and credentials are available upon request