Kommbox is the next generation communication system for organizations. It fosters productivity, accountabiiity and collaboration. Organizations can derive a great competitive advantage by using a better communication system. This presentation explains how.

1. Kommbox
Mailbox is for individuals,
Kommbox is for organizations!
Ashish Belagali
ab@kommbox.com
CEO & MD
Acism Software Private Limited, Pune
(020) 2538 0588

2. CCoommmmoonn PPrroobblleemm -- 11
Employee leaving (or
getting transferred out)
You lose the tacit knowledge.
Even if you retain his mailbox,
it is hardly of any use.

3. CCoommmmoonn PPrroobblleemm -- 22
Employee joining
- Emails forwarded to give her
context.
- Everyone is instructed to put
her in cc.
Both are inefficient, error
prone processes.
Business loses months before
the new person is considered
productive.

4. TThhee SSoolluuttiioonn
Instead of using
mailboxes
use
kommboxes
to store your business
communication.
Individual centric.
Individually owned
and managed,
Context centric.
Organization owned.
Shared.

5. HHooww IItt WWoorrkkss
Create different kommboxes for different contexts,
and assign them the people who work on those contexts.
Let them communicate within those kommboxes.
When someone leaves,
cut him out from the kommbox.
When someone joins,
add her to the kommbox.
People may come and go; the knowledge stays.

6. KKoommmmbbooxx oovveerr MMaaiillbbooxx
 BBeetttteerr oorrggaanniizzeedd –– iinnttoo DDiissccuussssiioonnss aanndd TTaasskkss..
 DDiissccuussssiioonnss aanndd MMeessssaaggeess uussee
RReedd//YYeellllooww//GGrreeeenn ssiiggnnaall ccoolloorrss ttoo vviissuuaallllyy
sshhooww sseennddeerr''ss mmoooodd ––
UUppsseett//CCoonncceerrnneedd//HHaappppyy
 AAuuttoommaattiiccaallllyy oorrggaanniizzeedd –– WWhheenn ssoommeeoonnee
ccoommmmeennttss,, tthhee ccoommmmeenntt ssttaayyss wwiitthh tthhee
DDiissccuussssiioonn oorr TTaasskk.. EEvveerryyoonnee ddooeess nnoott hhaavvee ttoo
ssppeenndd ttiimmee iinn oorrggaanniizziinngg tthhee ccoommmmuunniiccaattiioonn..
 EEaassiieerr ttoo bbaacckkuupp aanndd sseeccuurree –– aass tthhee
iinnffoorrmmaattiioonn iiss llooccaatteedd iinn oonnee cceennttrraall ppllaaccee,, aanndd
iitt''ss ssmmaalllleerr iinn ssiizzee ((iinn tthhee eemmaaiill wwoorrlldd,, tthhee
ssaammee eemmaaiill wwoouulldd ggeett dduupplliiccaatteedd aaccrroossss
mmaaiillbbooxxeess))..

7. KKoommmmbbooxx IImmpprroovveess PPrroodduuccttiivviittyy
Email causes stress. Messages from
all over pour into your Inbox. When you
open your Inbox, your brain gets tired by
being tossed from one context to
another. Moreover, it needs to keep
track of all the contexts, as after 20
emails, there may be another one that
relates to the original context.
As a result, your brain get exhausted. Employees who get 100+
emails per day feel tired even without doing any real work.
Isn't it a terrible waste of your productive workforce?
In a kommbox, one sees all related communication together.
The result is a less stressed-out, more productive workforce!

8. KKoommmmbbooxx IInntteeggrraatteess wwiitthh EEmmaaiill
But we all are habituated to email – are we not?
No worries – Kommbox sends out email
notifications, so you will stay up to date within your
inbox – without having to log into Kommbox.
These notifications may be deleted – your
communication is safe in Kommbox anyways.
Many notifications contain action icons, which let
you interact with Kommbox by sending email –
right from your mailbox.
Bonus: You control which notifications you receive. Through
your profile settings, you can switch on or off the instant
notifications, daily digests and weekly digests.
In other words, now you are in charge of your email traffic.

9. IInntteerraaccttiinngg wwiitthh EExxtteerrnnaall WWoorrlldd
External
people
Are they a part
of your team?
Assign them to
your kommbox. Give them email ids
where Kommbox can
listen in.
Your team can
interact with the
external parties from
“Mail linked kommbox” feature. within kommbox.
Also called “communication firewall”

10. UUsseeffuull RReeppoorrttss
Since all communication is in one place, Kommbox pulls out some really
useful information that eases work – no matter what your job title is.
Dashboard
How many tasks are
waiting on me across
kommboxes?
What are the latest
happenings?
My Tasks
Which tasks are pending on me?
Which tasks are pending on
others that I assigned?
How are they doing?
My Komboxes
What is the health of
communication in my
kommboxes?
Communication Report
What work happened during
a time window?
Who did what in that time?

11. KKoommmmbbooxx vvss OOtthheerrss
There are many enterprise tools. Each one of them
addresses a specific area of communication.
Project Management
Enterprise Collaboration
Document Management Task Management
Product Management
Knowledge Management
As an organization, how many such tools can you use?
It's not only about cost – will they integrate with one another?
Email is flexible, and hence is used for variety of purposes.
Kommbox is as flexible – others are not.

12. KKoommmmbbooxx PPllaannss
For saving 1 hour per employee per day, our charges are very reasonable.
Shared instance
(pre-hosted)
Private instance
(will be installed for you)
Free
(no charges,
limited space,
5 users)
Basic
(optional SSL,
₹250
per user
per mo)
Enterprise-PAYG
(Setup fee: ₹6000,
Ongoing ₹600
per user per mo)
Enterprise-OT
(One time ₹6000
per user)
Sign up online and start using.
You automatically get started
with the free plan.
Upgrade when you want.
We set up a dedicated Kommbox instance
for you. You have full access to your data.
It can even be hosted on your infrastructure
(Enterprise-OT only).

13. MMoosstt IImmppoorrttaanntt TTiipp
“No communication
will be considered
official unless it is
in Kommbox.”
To reap the benefits, you have to drive the adoption.
Left to themselves, the employees will not do it.
It's the organization that suffers when they leave and
their knowledge is not captured – they do not.

14. TThhaannkk yyoouu
http://kommbox.com
Ashish Belagali
ab@kommbox.com
+91 20 2538 0588