2. ALL THE GREAT SPEAKERS
WERE BAD SPEAKERS AT FIRST.
â Ralph Waldo Emerson
3. GENIUS IS 1 % TALENT,
AND 99 % PERCENT
HARD WORK.
â Albert Einstein
4. YOUR TIME IS LIMITED, SO DONâT
WASTE IT LIVING SOMEONE ELSEâS LIFE.
DONâT BE TRAPPED BY DOGMA â
WHICH IS LIVING WITH THE RESULTS
OF OTHER PEOPLEâS THINKING.
YOUâVE GOT TO FIND WHAT YOU LOVE.
â Steve Jobs
7. PRESENTING is a hard task. Letâs imagine two very common cases.
Youâre sitting in the audience. Thereâs somebody who is going to present something
today. People are talking to each other, texting messages.
Itâs morning, and youâre still sleepy.
The presenter comes on stage, and he/she is visibly nervous.
The presenter starts uttering his/her words, looks down on the notes,
and youâre thinking, âOh no. Get me out of here.â
Itâs not like you cannot understand what the presenter is talking about,
and not like you donât know anything about this topic.
Itâs just you donât know why youâre there, why you had to come.
The presenter may is telling some facts and has a point,
and heâs constantly switching the slides with data, pictures, lists... but honestly,
itâs just boring. Youâre just waiting for him/her to say,
âThat concludes what I was going to say,â to clap politely
and never care about it anymore.
8. NOW, case 2:
You are given this task â tell other people something. What exactly should you say?
Will they be interested? Youâve only done it a couple times before!
You write your text, re-write it several times,
still feeling itâs not logical and youâre getting lost in it yourself.
On the evening before presenting, you rehearse late into the night,
but ïŹve minutes before presenting youâre sitting there
and feeling your mind is turning off.
Time to go. You get on the stage, see how many people are watching at you.
Not daring to look them in the eye, youâre uttering your ïŹrst words, but whatâs next?
Words desert you. Damn, they can see my hands shaking, better hold the pen...
God, why arenât they laughing at this joke? I thought it would be funny.
... Presentation over, and youâre so happy with this fact you canât hear
if there is applause or not. You wonât ask people how they think it went,
and in case of they mention any ïŹaws, youâll ïŹnd a reasonable excuse.
âYou know, Iâm not a presenter really, itâs not my job.â
9. FAMILIAR? Weâve all been there.
And weâve also heard about the presenters
whose speeches are interesting and captivating.
If weâre lucky enough, we even attended such presentations.
And you thought, âWhy cannot I be like this? This guy is a natural presenter.â
10. FAMILIAR? Weâve all been there.
And weâve also heard about the presenters
whose speeches are interesting and captivating.
If weâre lucky enough, we even attended such presentations.
And you thought, âWhy cannot I be like this? This guy is a natural presenter.â
YOU can.
But there is no such thing â natural presenter.
What seems natural and improvisational, is in fact hard work.
If you want to become a better and more interesting presenter,
you will become one. But only if you work for it.
11. FAMILIAR? Weâve all been there.
And weâve also heard about the presenters
whose speeches are interesting and captivating.
If weâre lucky enough, we even attended such presentations.
And you thought, âWhy cannot I be like this? This guy is a natural presenter.â
YOU can.
But there is no such thing â natural presenter.
What seems natural and improvisational, is in fact hard work.
If you want to become a better and more interesting presenter,
you will become one. But only if you work for it.
AND we are glad to help you with this.
We actually donât want to teach you
how to make a nice slideshow (overloaded with data)
and then read it out in front of people (until they fall asleep).
We want to teach how to make good presentations
and how to become a great presenter.
12. DURING the next 8 units,
weâll talk about the main steps of preparing and delivering a presentation:
Preparation â how to prepare for a presentation.
Getting Started â how to open it.
Voice Techniques â how to use your voice effectively.
Body Language â how to make your gestures support your words.
Key Language â how to organize the main body of the talk.
Closing â how to end your speech effectively.
Dealing with Questions â how to... well, you get it, how to deal with questions.
13. WE will give some advice, tell a lot of useful phrases.
Exercises help to remember the knowledge,
and video tasks let you examine other presenters.
After the units youâll ïŹnd a big list of various links to further reading.
Weâve also chosen best presentation examples for you.
14. SO, weâre providing you with a lot of information.
Now itâs your turn.
Weâd be happy to do all the work for you,
but we canât. Sorry.
And actually, we think that youâll get interested.
16. MANY things contribute to the success of a presentation â
interesting content, a clear structure, a good sense of timing,
imaginative use of visual aids, connection with the audience,
the ability to make people laugh... and think.
But above all and beyond all there is enthusiasm. Without exception,
all good presenters have one thing in common, enthusiasm,
both for their subject and for the business of presenting it.
And enthusiasm is infectious. Audiences canât help but be affected by it.
And the best public speakers always make what they say sound
as if it really matters.
They know that if it matters to them, it will matter to their audience.
19. REMEMBER: this comes ïŹrst. What is it for?
You need to understand what you want your audience
to do after your presentation.
After that, you will be able to understand what you need
to tell them in order for them to do that.
But remember also that the information that you are interested
in and the information that your audience needs to know to achieve your aim â
these are two different things.
If you just want to âtalk about itâ, then you are likely to talk too much.
20. WRITE down in a sentence of no more than 15 words what you want the
audience to do. Not what you want to do to them, but what you want them to do.
Your aim is your audience doing something.
It cannot be knowing or learning something. Mere knowledge never solved
anything. We are living in the times of information, and there is so much useless
information around that your information will be just as useless.
Knowledge only helps us to do things.
Thus, read, speak, vote, create, try all are action words. But understand, consider,
agree â these are not.
What if you are asked to give a presentation just to âgive new informationâ?
Well, what is that information for? Why should you give it, in order to do what?
Answering these question will help your establish a real, action aim.
21. IMPORTANT thing: your aim should be something that your audience is both able
and willing to do. If you want them to do something but clearly understand
that they wonât â well, itâs called a waste of time, and talking for the sake
of talking. Imagine a presenter trying to persuade top managers stop using cars
and use subway instead.
Another important thing: your aim should provide the members of the audience
with a personal advantage. Not only an abstract general beneïŹt, but something
speciïŹc for them too. This is a very important truth: people make good things
not because theyâre good things, but because thereâs something good in it
for them, too.
22. ONCE the aim is established, you know what you will emphasize
in the conclusion part of your speech, what your core message is.
Based on that, you will know what information you need to provide
to convince your audience into that message â and that will be the foundation
of the main body of your talk.
And after ïŹguring out the main body, you will be able to think about interesting
ways to introduce the topic â and that will become your introduction.
Thatâs the order: conclusion, main body and introduction, and not vice versa.
24. MANY think that âWho is your audience?â is an abstract question,
that it has no practical use. Thatâs not true. Actually, it tells you a lot
of very particular things that will help you adjust your language
to them and make a great presentation.
So, who is your audience? Who are those people and how can you describe them? How
many people will be there â 5, or 15, or 50?
Do they know you already or not? If not, that means you need to establish
a contact with them from scratch.
If they do, how often do you communicate? The more they know you, the less effort
you should try on establishing the connection.
25. WILL there be bosses or managers? Who are the decision makers in this group?
Those who will make the ïŹnal decision about the aim of your presentation, they
are your target audience. Itâs them you have to convince ïŹrst.
By the way, no matter who they are, treat them as equals. Never talk down, or
up, to them.
Should you rather be formal and use formal phrases, or should you rather be informal,
or both? The last is the most common, of course.
What age are they? Are there young people?
Are there housewives? Are there single men? etc.
What are their political views?
What is their lifestyle?
Do they go to work by bus, or by car? Do they drink coffee, do they smoke, do they
watch TV? Do they have a taste in art? Do they like walking or visiting places? What is
their style in clothes?
26. ARE the members of the audience new-comers, or professionals?
Do they know your topic better than you, or worse?
Do they need the knowledge about your topic in their lives or not?
The better you get to know your audience,
the better you can adjust your speech to them.
Because â and let us repeat â you donât need to talk about something for some
minutes in front of some people. You need to convince those particular people in
one particular thing that you want them to do. Focus on that.
27. STEREOTYPES should be dealt with carefully, but use them.
For example, people from IT department are usually logical, skeptical and rational.
Personnel managers and secretaries are usually sociable.
Accountants are slow at making decisions.
Top managers think big and like to see the proïŹt and the perspective.
Again, people from IT department barely care about the companyâs proïŹt.
People from southern countries are usually sociable and emotional,
people from northern countries â usually more withdrawn and independent.
Itâs not always true, but thatâs true in general. Consider that.
28. ONCE you realize who your audience is, you may realize your aim is not good.
As we said earlier, your aim is something your audience should be able
and be willing to do. If they cannot or wonât want to â
well, you got a bad aim, correct it.
For example, you gather some IT people and in your company and some
secretaries and tell them that the proïŹts are going down and the crisis is
possible. It makes no sense, right? They will tell you, âSo? What am I supposed
to do? What I do is making your Internet work / plan my bossâs schedule.â
Or you come to a Moscow company and tell them about environment,
and pollution, and try to convince them into using bikes instead of cars/subway.
You know what they will tell you. âWeâre sorry, when was the last time you got
on a bike and made your way to work in Moscow? Have you seen Moscow streets?â
And whatever you think of these people, theyâre right.
29. OR you tell people about unfair laws, or corruption. âSo now what? What can we
do?â Why should we care?â Of course, they can do something about it, we all can,
but most probably â well, you wonât get enough time to convince them
to do those little steps with no instant proïŹt.
Giving the members of the audience a personal proïŹt â it is very important,
and let us repeat again: people make good things not because theyâre good things, but
because thereâs something good in it for them, too. Explain the general proïŹt
(i.e. proïŹt for the department, the company, the country, our world),
and explain the personal proïŹt
(i.e. what good will it bring to each of the member of the audience).
So, remember:
Donât expect too much from the people.
And donât expect too much from yourself â your time and ability are limited.
Establish particular and realistic aims.
31. WE presume you already have enough information for your presentation.
Check if there are some new facts, if the old facts didnât become outdated
or are mistakes. You need to collect information that will be enough
to convince your audience in your aim.
Important point: most probably you know on this topic much more
than your audience. Otherwise you wouldnât be chosen to make this presentation.
But this means that you know much more than your audience needs to know.
They just donât need to know all the details and understand all the terms.
Thatâs why you need to reject unnecessary information.
What is necessary? That is, enough for your aim.
Cut everything else. How to check yourself?
Ask other people: âIf I told you about this topic, would that and that be interesting to
you? No? Then what would be interesting? Will it be enough if I just mention this or
should I explain more?â
Practice on your friends, co-workers etc. Gather their opinions.
32. ONCE you have collected your information,
organize it.
33. THE structure of your information must be clear and transparent, so do it well.
But no, no, donât start writing the text. The best way to start working on it is
to write every idea you have on a single piece of paper. Then put all pieces
before you on the table and start organizing.
What is the logical order of telling these things? What if I start with telling this,
and then I tell that, and come to that? Maybe vice versa?
34. THERE are different ways of telling information logically.
There is linear approach â you tell about something from beginning to end.
For example, chronologically (from past and present to future). Another example,
problem â solution logic (you tell a problem, describe it, propose the solution and
its results).
Parallel approach means that you state the action and name several reasons
for this action, and then restate the action again. The reasons are independent
from each other. If your audience is friendly to you and your message,
tell the strongest point ïŹrst; otherwise, tell it last.
Deductive approach lets you go from particular to general, from what is familiar to
your public to something new yet, which is your message. This approach works good
on hostile audiences. If itâs hostile, pay special attention to the clear logic.
35. THIS way structure of your information will become more transparent.
Itâs recommended to have maximum three main points in your talk.
The main points have subdivisions â
experts say, up to six subdivisions for each main points. Not six, but up to six.
These ideas, structured into main points and sub-points â this is your talk.
Prepare little cards and write your points on them. Thatâs it.
Never write your full text. It will only limit you â you will rehearse it,
try to same the same as in written paper, forget the phrases, look for them
in the text, but youâll never actually remember the whole text.
And if you somehow do â you will sound like a robot,
and you need to sound natural. So, never write the full text.
36. NOW, letâs say a couple of words about structuring the whole presentation.
Basically, the structure is very simple and looks like this:
37. NOW, letâs say a couple of words about structuring the whole presentation.
Basically, the structure is very simple and looks like this:
1. Tell the audience what you are going to say!
= Introduction
2. Say it!
= Main part
3. Tell them what you said!
= Conclusion
38. LETâS add a couple more thoughts into this:
1. Tell the audience what you are going to say!
= Introduction
+ Intrigue them, make them want to listen to you
2. Say it!
= Main part
+ Prove that what youâre saying is right
3. Tell them what you said!
= Conclusion
+ Inspire them and make them remember what you said
39. AND then you can work on the rest.
Weâll tell you about it in the following units:
key language, visuals, how to use your voice and your body language effectively, etc.
40. AND one more thing
Be yourself. Develop your own style of presenting.
Learn from the great public speakers, but donât copy them.
Be comfortable with your own preferences and abilities.
If something works for somebody else, that doesnât mean it has to work for you.
All the great speakers have something unique in them, and they could
never develop this uniqueness if they sticked to other public speakers.
42. KEY POINTS
Be enthusiastic about what you do.
First, establish your aim.
Second, understand who your audience is.
Third, gather your information and cut all unnecessary.
Fourth, organize the information to ïŹgure out
your main points.
Fifth, never write the full text.
43. KEY POINTS
... and above all:
Develop, but be yourself.