"Following these five simple guidelines will help your organization maintain a successful corporate e-waste program and ensure compliance. At the same time, ignoring these rules and cutting corners is going to almost guarantee that your company will suffer the same consequences as dozens of other corporations who have failed to recognize the changing landscape in state and federal regulations for electronics waste. This is from an article that appeared on All Green Recycling website: http://www.allgreenrecycling.com/blog/5-keys-keeping-corporate-e-waste-program-complaint/"

1. 5 KEYSTO KEEPING CORPORATE
E-WASTE PROGRAM COMPLAINT

2. • The EPA, Department ofToxic Substances Controls and other
authorities are taking e-waste very seriously as corporations
from at&t toWells Fargo and recently Comcast are finding
themselves at the center of huge fines and controversy. Recent
changes in the way state and federal authorities are handling e-
waste regulations brings to light the importance of proper
controls for e-waste systems. While there are many based
practices to a great corporate e-waste program, there are five
keys to keeping your corporate e-waste program compliant and
this article will walk you through each of them.
http://www.allgreenrecycling.com

3. • In all of the recent examples of corporate mishandling that have lead to fines of an
average of $50 Million, there is one commonality–mismanagement of electronics
waste by individuals at a local office or division.We have yet to see examples of
corporate-wide mishandling issues. Instead, it seems that companies that have
suffered are those who felt local offices can make decisions on this “minor”
task. As e-waste and hazardous waste regulations change both on a national level
and on a local, state by state level, it’s important to ensure compliance. Many
large corporations are finding out that the computers and monitors sitting quietly
inside of their offices and cubicles are actually considered hazardous waste by
many states. Since regulations are changing so rapidly, it is critical to establish a
centralized management system for all e-waste so mistakes are not made at the
local level.This is the first step to a successful corporate e-waste program.
#1: Centralize E-Waste
Management, Instead of Allowing
Local Decisions
http://www.allgreenrecycling.com

4. • There is a big misconception that only computers and servers contain
sensitive data. In fact, some of the most sensitive data in any company is
actually stored on devices other than computers, laptops and servers. Of
course, there are the usual suspects such as tablets and mobile devices,
which now contain just as much or even more sensitive data than servers
since just about everything flows through them. But even beyond those
devices, there are devices that quietly store your data without anyone
knowing.Today, most copy machines and many printers have hard drives
or some sort of storage device inside of them.That means, when you make
a photocopy or a scan, the copier actually stores a copy on the local hard
drive within the copier.This means that your copy machines, fax machines
and printers are storing sensitive data and must be handled in the same
manner as your computers and servers.A corporate e-waste program is
incomplete without considering this important data security issue.
http://www.allgreenrecycling.com
#2: Protect All Data Containing
Devices, Not JustThe Obvious
Ones

5. http://www.allgreenrecycling.com
• There are some minor state regulations for e-waste recycling
vendors but they are, for the most part, very vague and still in
development.Therefore, simply looking for vendors with
proper state approvals is not going to protect you. Instead, you
must look at third party certifications to ensure that your
vendor is properly setup to handle your electronics waste.
Here is a simple outline of the various certifications that are
available and what they mean to you:
#3: WorkWith Certified E-Waste
RecyclingVendors Only

6. • E-Stewards Certification:The gold standard within the industry –This
is the toughest certification to achieve and it ensures proper handling
from both an environmental perspective as well as data security.The
simplest way to ensure compliance is to find a vendor certified to this
standard because it covers most everything.
• R2 Responsible Recycling:The second highest standard –This is
another all-inclusive certification that covers both environmental
aspects as well as data security for vendors.
• ISO14001: Environmental Management System –This system maps
out the framework for companies to follow in order to have an
effective environmental management system.
• ISO9001:Quality Management System –This systems maps out the
framework for companies to follow in order to have an effective
quality management system.
• OHSAS18001: Health and Safety Management System –This
international standard maps out the framework for companies to
follow in order to have an effective health and safety management
system.
Taking the time to find properly certified vendors will dramatically
decrease the likelihood that your corporate e-waste program will cause
regulator problems in the future.
http://www.allgreenrecycling.com

7. http://www.allgreenrecycling.com
#4: Know All Federal & State
Regulations or Find a Proper
Vendor
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delete this text as you wish.This table is compatible
with PowerPoint 97 to 2007.
• If you are not working with a certified e-waste vendor on a
national or global level, it’s critical to establish systems to
ensure you are aware of the changing landscape across the
entire country and/or world. State regulations are in a state of
constant flux right now as the environmental effects of
electronics waste become more and more known.With
regulations changing so quickly, it is not easy to remain
compliant unless you are actively working to ensure full
compliance. Having a solid sense of the regulations is critical for
your corporate e-waste program to succeed.

8. The easiest way to ensure full compliance is to do your due diligence during
the selection of an e-waste recycling vendor. If you set a standard of only
working with an e-waste recycling vendor who is certified to E-Stewards
and R2, you can ensure that most of the regulatory needs are going to be
met. Of course, it is always a good practice to maintain internal controls as
well but these certifications do a lot to ensure compliance so you don’t have
to do as much.The right vendor can help with both your e-waste recycling
and data destruction needs in order to simplify the process.
http://www.allgreenrecycling.com
#5: Find a SingleVendor For All E-
Waste Recycling & Data Destruction

9. Following these five simple guidelines will help your organization maintain
a successful corporate e-waste program and ensure compliance.At the
same time, ignoring these rules and cutting corners is going to almost
guarantee that your company will suffer the same consequences as dozens
of other corporations who have failed to recognize the changing landscape
in state and federal regulations for electronics waste.
http://www.allgreenrecycling.com

10. Website:
http://www.allgreenrecycling.com
All Green Recycling
info@allgreenrecycling.com
(800) 780-0347
Resources:
http://www.allgreenrecycling.com/
blog/5-keys-keeping-corporate-e-
waste-program-complaint/
Questions? Need More Information?
Feel free to contact us.