Created by Anders Lindgren. Some of us love to give lectures. Others fear public speaking more than death. They are neither in contact with the audience nor themselves. They use PowerPoint as a crutch and limp nervously through their presentation. Not noticing that their audience are on the brink of being bored to death. Here is how to avoid the eight most common mistakes. To deliver presentation with power and punch, it is useful to be aware of the most common mistakes that even professional speakers make and how to avoid them.
2. Learn to present with power and punch
15/05/2016 2
Some of us love to give lectures
Others fear public speaking more than death
They are neither in contact with the audience
nor themselves
They use PowerPoint as a crutch and
limp nervously through their presentation
Not noticing that their audience are
on the brink of being bored to death
3. The eight most common mistakes
15/05/2016 3
1. Too little connection with the audience
2. Too many irrelevant messages
3. Too many things on the screen
4. Too many bad slide designs
5. Too many boring headlines
6. Too many words
7. Too many fonts
8. No imagination
Once you're aware of bad habits, you
can take steps to break them
5. Never turn your back on the audience
It is a cardinal sin. Let me repeat.
Do not turn your back on the audience
and read your slides.
There is no quicker route to an
audience that will ignore you.
If you need notes, keep them
in front of you.
6. Use emotions
15/05/2016 6 Konfidensielt
Emotions are contagious: If you engage
and connect with the audience, they will
connect and engage with you.
7. Use eye-contact
15/05/2016 7 Konfidensielt
It is your most powerful tool for influencing people.
To connect with someone, simply meet their eyes.
It is the same between you and audience.
If you need to point at the slides behind you,
do it in such a way that you maintain contact
with the audience.
8. Use the power of your voice
15/05/2016 8 Konfidensielt
It is the second most important tool you possess.
Vary both the volume, depth, tone and speed.
Pauses of silence can be very dramatic – use them.
Variations in your voice help to create interest.
Listening to a continuous flat tone works like
a sleeping pill.
9. Read the audience
15/05/2016 9 Konfidensielt
Their body language will show you if you have their interest or not.
If you see they are ready for a break, take it.
>50%of communication
is non-verbal [1]
1. Source: Mehrabian, Albert (1981). Silent Messages: Implicit Communication of Emotions and Attitudes (2nd ed.). Belmont, CA: Wadsworth. ISBN 0-534-00910-7.
10. Use stories and anecdotes
Master the ancient art of storytelling.
Learn to intertwine personal stories
and anecdotes into your presentation.
They are more captivating than any
slide you can ever make.
11. 15/05/2016
2. Too many irrelevant messages
Here’s how to create interest and be meaningful
11
12. People’s bullshit meters are hypersensitive
15/05/2016 12
We live in the age of information overload. There is just too much information
for us to absorb. To cope, people’s bullshit meters have become hypersensitive.
It takes them only ½ second to decide if something is relevant or not.
13. How do you arouse and keep people’s interest?
15/05/2016 13
There is one simple answer: BE RELEVANT
Learn about their needs and wants.
Relate the messages to their needs.
Tell stories about real people.
Especially people they can relate to,
and do it in a personal, warm
and human way.
16. Keep your slides simple
15/05/2016 16
Don’t let the slides get in your way.
Focus on key points and facts.
Too much information on the screen
is difficult to process.
If you have a complex Excel table
put it in a handout or simplify the
information.
19. No excuses for bad slides
15/05/2016 19
Audiences have little
respect for presenters
that lack design skills
or don’t use resources
to help them create
better looking slides.
20. How do you create aesthetically pleasing slides?
15/05/2016 20
Apply the Rule of Thirds.
It is a simplified version
of Fibonacci’s Golden
Ratio.
It is used everywhere by
artists and designers.
If you look closely , you will
also discover it everywhere
in nature.
21. There are two key points to the Rule of Thirds
15/05/2016 21
1. Make the slide appear
dynamic by placing your
main subject close to the
four powerpoints.
2. Avoid placing subjects
in the center rectangle –
it tend to make the slide
uninteresting.
22. Applying the “Rule of Thirds”
15/05/2016 22
Notice how the picture and the text
avoid the middle and centre rectangle.
Subjects and text are placed directly on
or in proximity of the powerpoints.
Most cameras come equipped with
a grid system based on the Rule of
Thirds to help you compose better
pictures.
23. Applying the “Rule of Thirds”
15/05/2016 23
Subjects placed exactly in the middle
often make a layout look less
dynamic and uninteresting.
Placing subjects by any of the four
powerpoints simply improves the
dynamics of the slide layout.
24. Applying the “Rule of Thirds”
15/05/2016 24
Subjects, figures and points are placed directly on powerpoints
to create a dynamic layout
25. Copy them into your
presentation to test if
your slides fulfills the
“Rule of Thirds”
Ready made Grid
15/05/2016 25
Try to place subjects
at one of these four
circles. Avoid the
center rectangle
26. Learn to work with images
15/05/2016 26
The crop-function in PowerPoint is especially useful. Use it to trim
and remove unwanted portions of pictures or isolate a specific part.
27. Stay away from animations, clipart or cartoons
15/05/2016 27
Only use simple slide transitions such as cut or fade.
Animations distract attention and should be avoided.
Avoid using generic clipart. It will make your presentation look outdated.
Do not use cartoons for jokes – they’re fun, but can easily be misunderstood.
28. 15/05/2016
5. Too many boring headlines
Here’s how to write headlines that get’s the point across
28
29. Shy away from the common boring headlines
15/05/2016 29
They don’t help your audience understand
your slides and get your key messages.
30. Say what you want to say in the headline
15/05/2016 30
People should be able to get all key messages by just reading the headlines.
They should provide people with the highlights of your messages.
If you follow this fundamental rule your ideas will come across so clearly,
that they almost jump off the slide.
WEAK STRONG
31. Take the “Filter Test” used by professionals
15/05/2016 31
Go through your presentation and
pretend you can’t read or see
anything except for your headlines
as shown here.
Where you able to get the main
ideas and messages?
If not, rewrite the headlines.
Try to make them fit on one line.
32. 6. Too many words
15/05/2016 32
Here’s how to wow them with fewer words
33. Here is a typical blah blah slide
15/05/2016 33
The goal of a presentation is communicate effectively with an audience
in whatever means is appropriate for the situation.
If your slides look like this, you are abusing Powerpoint, because your
are changing a speech to a reading exercise.
Audiences will read this as soon as it appears on the screen.
Because audiences can’t read and listen at the same time, they will
read the slide first and then come back to listening to you.
Because you’re still on bullet number one and your audience has read
the entire thing, the need for you as a presenter is gone.
You’ll never catch up what your audience already knows by reading
ahead.
34. Each slide should have one main point
15/05/2016 34
Make it even stronger by stating it in the headline.
Use images to reinforce your main point.
But only use images that are relevant.
35. If you must use bullets, follow the 6 x 6 rule
15/05/2016 35
1. That means six bullet points
2. And six words pr. bullet
3. No need to write all you want to say
4. Your slides are not your notes
5. Try to write about 36 words
6. This text is 36 words
36. The best slides have no bullets – only pictures
15/05/2016 36
37. 7. Too many fonts
Here’s how to get the fonts working for you
15/05/2016 37
38. Mixing too many fonts is distracting
15/05/2016 38
It makes it difficult for the audience to process.
Stick with only one font family. For instance Ariel.
In general stick to two variations of the font,
like Arial and Ariel Bold.
Use a third font for emphasis.
For instance Ariel (in blue).
Use a third
font for:
39. Using too small point size
15/05/2016 39
Use large font sizes. For instance:
Point size 24, 18 and 16.
Use bold and italics sparingly.
Never use shadows.
12 point size is not readable
42. Do something unexpected
15/05/2016 42
Never be a slave to your slides or notes.
Break up the talk by utilizing other visuals or tools.
Walk to a different part of the room.
Use a whiteboard and draw something
Do something that people will remember
Usually it is something completely unexpected
43. To sum it all up
15/05/2016 43
Use emotions, eye-contact and your voice.
Talk about their interest, less about yours.
Use the “Rule of Thirds” in your design.
Use the “Filter Test” for headlines.
Keep your slides simple.
Stick to one idea pr. slide.
Use the 6x6 rule for bullets.
Use large font sizes.
Be imaginative and memorable.
45. Some films for inspiration
15/05/2016 45
STOP! You’re killing me with PowerPoint
http://www.youtube.com/watch?v=_JU48-FVqvQ
Bill Gates/mosquitoes @ TED
http://www.youtube.com/watch?v=ppDWD3VwxVg
SCREEN_Japonesas_de_motivacin
http://www.youtube.com/watch?v=sOEge-WqdBM
The Greatest Speech Ever Made - Charlie Chaplin
http://www.youtube.com/watch?v=uAd1WJ9gXo0
Five things every presenter needs to know about people
http://www.youtube.com/watch?v=WJUblvGfW6w
46. About the author
Hey, my name is Anders Lindgren.
People who know me well, will label
me as a digital pioneer, PR-veteran
and content marketing specialist. I
have two decades of experience as a
marketing and communication director
for large professional services firms,
primarily PwC and Sopra Steria.
Throughout my career I have been
passionate about sharing insights, and
helping people and brands
communicate in a way that makes
them shine and stand out from the
crowd.