Here are some potential Green Campus projects that could meet those goals along with example tasks for a Scope of Work using SMART criteria: Projects: - Residence hall energy competition (measurable savings, awareness) - Campus sustainability job fair (workforce, awareness) - Waste diversion campaign (savings if food waste is composted, awareness) SOW tasks: 1. Plan energy competition with residence life - Set baseline usage, rules by 9/1, completion by 10/31 (Specific, Measurable, Attainable, Relevant, Time-bound) 2. Host sustainability job fair - Secure 10 employers, 50 students attend, survey impact, completion by Earth Day (SMART

1. Green Campus Game Show
Your Hosts: Ellie Kim and Jenn Alvarez

2. Question 1
Name at least two GC documents that are due
on the first of the month
• Expense reports
• Metrics Tracking sheet
• Newsletter (GC-U)

3. Question 2
What two documents need to be emailed & uploaded
to ProjectSpaces when conducting a weekly
meeting (before and after, respectively)?
• Meeting agenda
• Meeting notes

4. Question 3
What are 2 important reasons to complete your
TIMESHEET by 4:30 PM every other Friday?
• To get paid on time =)
• It causes extra hassle for Finance to process
retroactive timesheets

5. Question 4
Name at least two types of logos that must be
included on ALL marketing materials.
• Green Campus Program logo
• Alliance logo
• Funder logos – PG&E, SCE, and Sempra Energy
(GC-U)

6. Question 5
Name at least 3 major Green Campus goals
• Green workforce development
• Realize measurable energy savings
• Raise awareness
• Institutionalize policy (GC-U)
• Create effective & lasting partnerships (GC-U)

7. Question 6
Name at least 5 of the participating Green
Campuses (abbreviations acceptable):
• Humboldt State
• UC Santa Barbara
• CSU Chico
• Los Angeles SW College
• UC Merced
• East LA College
• UC Santa Cruz
• West LA College
• UC Berkeley
• CSU San Bernardino
• Cal Poly SLO
• San Diego State
• Cal Poly Pomona
• UC San Diego
• CSU San Bernardino

8. Question 7
What is the best method for spending your
Intern Implementation Budget
• VISA Buxx card

9. Question 8
Name two reasons why we use ProjectSpaces
• Contact information
• Store campus documents

10. Question 9
Name at least 3 things your campus newsletter
must include
• Metrics table
• Alliance and Green Campus Logos
• Title/Date
• Photos
• Contact information

11. Question 10
What two roles need to be filled at every
meeting?
• Facilitator
• Note-taker

12. Question 11
If you have a general question about the Green
Campus program what is the first resource you
should consult?
• Green Campus Intern Handbook

13. Question 12 - 14
What is the maximum number of hours you can work
per day?
• 7.5 hours
Per week?
• 37 hours
Per two weeks?
• 74 hours

14. Question 15
The cost savings of a project is an example of
what type of metric, hard or soft?
• Hard metrics

15. Question 16
Name at least three categories of awards Green
Campus gives out at the End of Year meeting?
• Outstanding Team Manager
• Outstanding Treasurer
• Most Innovative Project
• Best Institutionalization of a project
• Best Newsletter
• Best Marketing & Publicity
• Most Creativity in Marketing & Publicity
• Most Energy Savings

16. Question 17
How many indiscretions will lead to an
automatic probation?
• 2

17. Question 18
Name at least 2 email no-no’s?
• Writing an email when angry or annoyed
• Using sarcasm in emails
• Assuming people read email carefully

18. BONUS CHAMPIONSHIP
QUESTION
What are 5 good/bad elements in the example
Scope of Work (SOW)?
Identify good with G, identify bad with B.
TURN YOUR DRY ERASE BOARDS OVER

19. PROJECT/ PROGRAM TASKS DATE/ TIMING ROLES & RESOURCES SUCCESS INDICATORS/ METRICS BUDGET
1.
A. Reduce energy use in
X & Y residence halls B. Ask the energy manager if C. Complete Resource: Energy Manager E. Obtain weekly energy (No direct costs for
through a month-long campus energy went down by 8/31 consumption data. The this task.)
during our competition D. Task lead: (everyone) team estimates a 5-8%
energy competition
reduction in each building’s
energy use over the
course of the competition
(compared to historical 3-
year average for same
time period.)
2.
F. Develop a plan for how the G. Complete H.Resources: Campus Lead, I.Have participants e-mail J. $1000 for 200 $5
competition will be measured whenever we other GC Interns who have the team individually to ask gift cards to Dell
and for how prizes will be have time. structured a similar effort in the for rules and regulations.
awarded past; competition prizes Spread information on
prizes by word of mouth.
Task lead: (Team member 2)
3.
Conduct outreach to RAs to Attend Resources: RAs Positive RA feedback and Food (pizza and
engage them in the competition Tuesday a verbal commitment to drinks) for 3 RA
evening RA Team lead: (Team member 3) supporting the competition meetings: $125
meetings and promoting it across the
starting 9/12 550 student residents that
they represent .

20. Answers
Good:
A, C, E, F, H
Bad:
B, D, G, I, J

21. GC Requirements
Name at least two GC documents that are due
on the first of the month
ONGOING Due Dates Project
Daily! Timesheets
Prior to/beginning of quarter/semester Draft SOW Action Plan
Stakeholder Advisory Meeting
1st of the month Metrics Tracking Sheet/Expense Report,
Newsletters (GC-U)
2 days following meeting Team Meeting Notes, Stakeholder
Advisory Meeting Notes
2 weeks following project completion Project Evaluation

22. Communications
• Name at least two e-mail no no’s:
– Writing e-mails when angry or annoyed
– Assuming people read e-mails carefully
– Using sarcasm in e-mails

23. Team Roles/Structure
• What two roles need to be filled at every meeting?
– Facilitator, note-taker

24. Team Roles & Structure
• What two documents need to be e-mailed and uploaded to
ProjectSpaces when conducting a weekly meeting (before and
after, respectively)?
– Meeting agenda, meeting notes

25. Timesheets
• What is the maximum number of hours you can work per day? Per
week? Per two-week?
– 7.5, 37, and 74 hours respectively
• What are 2 important reasons to complete your timesheets by
4:30p every other Friday?
– To get paid on time =)
– It causes extra hassle
for Finance when
timesheets are late.

26. Program Structure
• Name at least two types of logos that must be included on all
marketing materials?
– GC logo, Alliance logo, Funder logos (GC-U only)

27. Program Structure
Name at least 5 of the participating Green Campuses
(abbreviations acceptable)
Humboldt State
UC Berkeley
UC Santa Barbara
CSU San Bernardino
UC San Diego
CSU Chico
UC Irvine
San Diego State
UC Merced
UC Santa Cruz
Cal Poly Pomona
East LA College Cal Poly SLO
West LA College UC San Francisco
LA Southwest College

28. General Procedures
• If you have a general question about the Green Campus
program what is the first resource you should consult?
– Green Campus Intern Handbook

29. Awards
• Name at least three categories for awards Green
Campus gives out at the End of Year Meeting:
– Outstanding Team Manager
– Outstanding Treasurer
– Most Innovative Project
– Outstanding Newsletter
– Best Energy Savings
– Outstanding Institutionalization
of a Project
– Most Creativity in Marketing & Publicity

30. Probationary Protocol
How many indiscretions will lead to an automatic
probation?
–2
Indiscretion = failure to meet program deliverables
• Missing deadlines
• Missing team meetings
or team check-ins
• Lack of project progress

31. Project Planning
Name at least 3 of the Green Campus Goals:
• Supporting green workforce development through training, mentoring, and
integrated academic curricula, internships, and project-based learning;
• Realizing measurable energy savings through research, educational campaigns,
technology projects, and facilitation of retrofits;
• Fostering ongoing awareness about the relationship between energy and the
environment ;
• Developing and implementing campus energy efficiency policy and action;
• Creating effective and lasting partnerships among students, faculty,
administrators, and staff within and across campuses.

32. Budgets & Treasurer Procedures
What is the best method for spending your
Campus Budget?
- VISA Buxx card

33. Documenting Green Campus Activity
Name two reasons why we use ProjectSpaces
Documents Contacts

34. Creating Effective Newsletters
Name at least 3 things your campus newsletter must include
• Metrics table
• Alliance & GC Logo
• Title/Date
• Photos
• Contact information
Green Campus by the Numbers:
•520= Number of CFL’s exchanged by Green Campus interns and the
RSP this month!
$2,932 = Potential monetary savings in the residence halls from
the 520 CFL’s exchanged in October.
150 = Number of students reached through “Blackout Battles”
tabling.
2 = Number of sustainable events submitted this month to the
Green Programming certification system!
36= Number of kill-a-watt meters passed out to DeCal students to
conduct individual energy audits of their living spaces.

35. Measuring Program Progress
The cost savings of a project is an example of what type of
metric, hard or soft?
- Hard metrics
Hard Metrics Soft Metrics
Total electrical savings (kwh) Workforce
Total gas savings (therms) Involvement
Total H2O savings (gal) Commitments
Total CO2 savings (lbs) Interactions
Total cost savings ($) Remote interactions
Audits performed

36. Scope of Works (The Good)
A. Reduce energy use in X & Y residence halls through a month-long
energy competition (Specific goal, measurable)
C. Complete by 8/31 (Set, specific deadline)
E. Obtain weekly energy consumption data. The team estimates a 5-
8% reduction in each building’s energy use over the course of the
competition (compared to historical 3-year average for same time
period.) (Thought out, quantitative baseline)
F. Develop a plan for how the competition will be measured and for
how prizes will be awarded (Important step! Organized)
H.Resources: Campus Lead, other GC Interns who have structured a
similar effort in the past; competition prizes (ProjectSpaces and
the state-wide network are good resources! Campus lead has
good overview)

37. Scope of Works
(the bad AND the ugly)
• B. Ask the energy manager if campus energy went down
during our competition (Annoying, time-consuming,
shifts work to stakeholders)
• D. Task lead: everyone (Need someone with bottom
line responsibility)
• G. Complete whenever we have time (Won’t happen)
• I. Have participants e-mail the team individually to ask
for rules and regulations. Spread information on prizes
by word of mouth (Unorganized, limits participation)
• J. $1000 for 200 $5 gift cards to Dell (Rule: Can’t buy
gift cards for amounts less than they can use;
endorsement)

38. Picking Projects
• What are some sample projects that would
meet these 3 goals?
– Measurable energy savings, green workforce,
awareness
• What are some tasks that would go into the
SOW? (Use SMART).