This document gives idea how to configure text in SAP SD

1. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 1
Every customer will have their own specific text information like packing instructions, payment
instructions, terms and conditions etc., this text will be maintained in customer master. From
there we copy it into sales order, delivery and invoice and we print it in the relevant outputs.
Before copying text into sales document, first we need to maintain text for customer; from
there system will copy text into sales documents.
Text determination is also based on condition technique:
Configuration steps for Text in Customer master:
T. Code: VOTXN
Path: SPRO > S&D > Basic functions > Text Control > Define Text Types

2. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 2
Under Customer click on Sales & Distribution and click on text types. Go to new entries and
create own entries.
Go back to main screen and click on change.

3. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 3
In the next screen we need to create Text ID’s.
In this step we are going to assign text types which we have defined to the text procedure.
Text ID’s are nothing but text types.
Go to new entries and place text types in the procedure.
Double click on Text procedure assignment.In this step assign text procedure to our account
group.

4. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 4
By this we are done configuring text for customer master. To check whether we done it
successfully go to customer master sales area data, from menu bar select extras > text
Here we are going to maintain customer texts.
Text Types: Text Procedure:
SPI1: Packing Instructions SP: Customer Texts
SPI2: Payment Instructions
SPI3: Payment Terms
This finishes the maintain text for customers.

5. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 5
We need to check whether the same text is being copied in the sales order or not. To do this we
are going to create sales order.
Create Sales Order:
From menu bar click on g Go to > Header > Texts

6. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 6
Here we can see that no text has been determined into the sales order. In order to determine
the text into order we need to maintain text determination for the sales document.
Configuration for Sales Documents:
T.Code: VOTXN
Under Sales document select Header and click on Text types.
In this step we are going to maintain text types which are applicable for the sales document.
Text type for sales document will be different from that of customer master.

7. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 7
Go back to main screen and click on change.
The next screen which we are going to get is:
In this step we are going to maintain text procedure, access sequence and text procedure
assignment.
Create Text Procedure:

8. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 8
Select the our text procedure and double click on Text ID’s in Text procedure
"Reference" If we check this field, text will be always copied from customer master. If we un-
check this, text will be copied from preceding document.
"Text is obligatory" This field controls whether the text should be maintained mandatorily or
not.
“Access Sequence” helps in determining the text from customer master or preceding
document. In next step we are going to define access sequence and we’ll assign it here.
The next step is creating access sequence.
Creating Access Sequence:
Double click on access sequences and maintain access sequence.
After maintaining access sequence, select each access sequence and double click on access sequence for
text ID’s.
Before maintaining access sequence for Text ID’s first assign access sequence. We need to assign access
sequence in Text ID’s in Text procedure.

9. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 9
After assigning. Maintain access sequence for Text ID’s.
Select each access sequence and maintain access sequence for Text ID’s.
In this step we are going to assign Customer text ID’s in order to copy text from customer master to
sales document.
In next step we are going to assign the text procedure.
Text Procedure assignment:
In this step we are going to assign the Text Procedure to the sales document type.

10. TEXT DETERMINATION
By Srinivasulu Algaskhanpet (Sr. SAP SD Consultant) Page 10
If we check “Text in overview Screen field” field, text is sales document is going to be displayed at
overview screen itself.
In the same way if we want system to copy text into delivery and invoice, maintain text
determination procedure for delivery document and invoice.