LIVE DEMO: USING
POWERPOINT TO
CREATE COMPELLING
PRESENTATIONS FOR
VIRTUAL TRAINING
WITH RICHARD GORING, DIRECTOR AT
BRIGHTCARBON
WEBINAR EXCLUSIVE
MODERATOR:
RAYVONNE CARTER
WEBINAR PRODUCTION MANAGER
ELEARNING LEARNING
MARCH 23, 2023
9:30 AM PDT
12:30 PM EDT
5:30 PM GMT

03
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Using PowerPoint to
create compelling presentations
for virtual training
www.brightcarbon.com
Visual conversations,
visible results

Keyboard shortcuts for Windows
Group
Ungroup
Decrease/Increase font size
Change type casing
Find and replace text
Duplicate objects
Cycle through layers/objects
Run slideshow
Run slideshow from current slide
Jump to specific slide (slideshow mode)
Copy style formatting
Paste style formatting
Move on a straight axis
Keep aspect when resizing
Ctrl G
Ctrl Shift G
Ctrl [ ]
Shift F3
Ctrl H
Ctrl
Tab
F5
F5
Shift
Enter
<#>
Slide
number
Ctrl Shift C
Ctrl Shift V
Shift
Shift
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Be a PowerPoint productivity superhero with the top shortcuts that will have you
creating amazing slides in seconds.
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View full
list here

G
G
+
< > Return
Enter
Shift
Shift
Shift
Cmd
Cmd
Cmd
Cmd
Shift
Cmd
Shift
Keyboard shortcuts for Mac
Group
Ungroup
Decrease/Increase
font size
Change type casing
Find and replace text
Duplicate objects
Cycle through layers/objects
Run slideshow
Run slideshow from current slide
Jump to specific slide
(slideshow mode)
Copy style formatting
Paste style formatting
Move on a straight axis
Keep aspect when resizing
Tab
+
Be a PowerPoint productivity superhero with the top shortcuts that will have you
creating amazing slides in seconds.
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Option
Option Shift
Cmd
Cmd
Shift
Shift
Return
Enter
Return
Enter
<#>
Slide
number
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F3
F
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Ctrl
C
Cmd
V
View full
list here

BrightSlide
Created by PowerPoint experts the BrightSlide add-in will help you create, polish,
and edit presentations at speed. It draws on industry-standard shortcuts to boost
your workflow and provides amazing, extra functionality PowerPoint users have
only dreamed of. And it’s all yours, for free!
View video
tutorial
Align with
precision
Save animation
combinations
Easy custom
grids
Update slides in
seconds
Advanced
typography
Swap objects
with ease
‘So long’ to the
Selection Pane
Super shortcuts
Tidy and tame
tables
Download
here
We developed BrightSlide as the ultimate
productivity add-in to tackle the pitfalls of
PowerPoint. And, because we love the
presentation community almost as much as
we love PowerPoint, we are sharing
BrightSlide with you for free!

There are many different add-ins you can use to improve or extend
PowerPoint’s capabilities, from sources of content, to design studio tools, to
being able to do more than ever before with full enterprise solutions. Some of
the add-ins you may find helpful are below. Click on each image to learn more.
Useful PowerPoint add-ins
Noun Project
thenounproject.com
Picket
picket.com
Shufflrr
shufflrr.com
Pexels
pexels.com
BrandIn
brightcarbon.com
PresentationPoint
presentationpoint.com
Slidewise
neuxpower.com
Web Viewer
appsource.microsoft.com
BrightSlide
brightcarbon.com
Adobe Stock
stock.adobe.com
Lucidchart
lucidchart.com
Build-a-Graphic
build-a-graphic.com

Download BrightCarbon’s most
used PowerPoint functions in
our own customized toolbar
www.brightcarbon.com
Search:
Quick Access Toolbar
or
Click this box
A
Add to Quick Access Toolbar
File > Options > Quick Access Toolbar
Right-click on anything in the
menus to add to the Quick
Access Toolbar
or
Quick Access Toolbar
Add shortcuts to your Quick Access Toolbar to access the things you use more
quickly.
View video
tutorial

Using a grid provides a classic design layout for your slides. A 3x3 grid – the rule
of thirds – is a good start. PowerPoint guides can help form the grid clearly and
make your text, images, and other content look more uniform, and instantly more
pleasing to look at. Everyone loves a tidy slide.
Grids and guides
Right-click to begin bringing
guides into your document.
Holding Ctrl while dragging will
copy your existing guide.
Place your guides over the lines
you have drawn to create an
accurate three column grid.
Draw four vertical lines, ensuring
there are two on the outer edges
of your document. Click and drag
to move the
lines roughly into the position
you need.
Select all of the lines, and use the
distribute tool to automatically
space them correctly.
Repeat this step using horizontal
lines to complete your 3x3 grid.
Format > Align >
Distribute Horizontally
Right-click >
Grid and Guides
Insert > Shapes
Repeat steps
horizontally
View video
tutorial

B
Formatting text appropriate can help your audience understand what
they need to read first, and the importance of the words on the slide.
Avoid confusion by simplifying the style, creating a sense of hierarchy,
and cutting back on the effects you use.
Text formatting
Choose a single font and size to
use across your text
Home > Font
Add bold and colour to points of
focus within the text
Home > Font
Remove any bold type by selecting
the bold tab
Home > Font > Bold
Apply a consistent style and
colour to all bullet points
Home > Font > Bullets
Select all text and increase ‘after’
spacing to 12pt
Right-click > Paragraph
Fill text box with a dark colour,
and adjust transparency to 30%
Right-click > Format Shape
Resize text box to around ⅔ of
the slide size
Right-click > Format Shape
Add an appropriate picture
Insert > Pictures
B
View video
tutorial

Copy & paste formatting
Use keyboard shortcuts to speed up content creation by copying and pasting
formatting between objects, rather than creating graphic effects from scratch each
time. View video
tutorial
A nice box A nice box
Quick Access Toolbar > Pick Up / Apply Object style
The format is stored until you close PowerPoint, so use it any time,
across any object, any slide, or any deck.
These shortcuts also work across Office programs, so you can copy
formatting from PowerPoint to Word, or use these shortcuts in
Outlook to format emails.
Copy style formatting
Paste style formatting
Ctrl Shift C
Ctrl Shift V
+ +
+ +
Using keyboard shortcuts can help boost productivity further.

Freeform shapes
Create custom shapes and edit existing shapes using the Freeform shape tool and
Edit Points.
View video
tutorial
Insert > Shapes > Lines
> Freeform Shape Tool
Use the Freeform Shape Tool to draw any
object. Click near the start or double click
anywhere to finish drawing.
Move any black edit points to alter the
shape. Create new points by left clicking on
the red outline. Remove points by holding
the Ctrl key and left clicking on the point to
be deleted.
Right-click Shape > Select Edit Points Customise further by clicking on any black
edit point to reveal the Bézier vector handles.
Right-click the black edit point to choose
smooth, straight, or corner point. Move the
white box edges of the Bézier to change the
point shape or curve.

Merge shapes tools
Add the Merge Shapes tools to your toolbar to create custom icons and graphics
by merging and cutting out shapes.
View video
tutorial
Insert > Shapes Shape Union
Shape Subtract
Arrange the shapes in the correct positions
then select two of them.
The Merge Shapes tools are only available through the Quick Access Toolbar in PowerPoint 2010.
They’re in the Format tab in PowerPoint 2013, 2016, 2019, and Office 365

Use alignment and distribution tools to easily center and equally space your
objects.
View video
tutorial
Alignment & distribution
The alignment tools allow you to line
up objects relative to each other along
the top, middle, bottom, left, right, or
center of a set of shapes.
Align objects top
The distribute tools allow you to
evenly space a set of shapes
horizontally or vertically.
Distribute horizontally
Home > Arrange > Align

The Selection pane lets you see every object, control the layers, and hide/show
objects on layered slides.
View video
tutorial
Selection pane
Home > Arrange > Selection Pane
Click on any of the eye icons to remove the object
from view to work on other objects behind it.
Moving objects up the list brings them forward in
the layers. Moving objects down sends them back.
Arrow buttons or left click > Drag
Selection
Bones
X-Ray Machine
Power Ranger
Background
Show all Hide all

Add icons to your slide directly from PowerPoint, with scalable, vector
graphics that you can resize and recolour easily.
View video
tutorial
PowerPoint icons
Find a range of icons, all from within
PowerPoint in Office 365. These icons are all
scalable, so you can resize them with no loss
of quality. They can also be recoloured in
PowerPoint, just like any other shape.
Insert > Icons Illustrio
illustrio.com
The Noun Project
thenounproject.com
Endless Icons
endlessicons.com
Material Design
material.io/tools/icons
Orion Icon Library
orioniconlibrary.com
Flat Icon
flaticon.com
Icons8
icons8.com
More free icons are available from these
websites. Sites at the top are completely free
and open, while those at the bottom require
attribution for the icon source. Click on any
of the logos to check out the site.

Use images in your presentation to convey your messages in a way that is
compelling, clear, and persuasive, as well as looking slicker and more professional.
All these sites give you free access to beautiful images that you can use in any
presentation.
Photography
Pexels
pexels.com
Unsplash
unsplash.com
Life of Pix
lifeofpix.com
StockSnap.io
stocksnap.io
Gratisography
gratisography.com
Pixabay
pixabay.com
Every Pixel
everypixel.com
Burst
burst.shopify.com
Reshot
reshot.com
These sites also offer free videos

PowerPoint animations, when used correctly, are a key part of an effective
presentation. These seven techniques are quick and easy to implement, but can
make a big difference to your presentation. View video
tutorial
How to be a PowerPoint animation ninja
Directions
If you have things like arrows, timelines (in
fact anything with a direction), or if you’re
using a Wipe, Fly in, Peek in, make sure you
change the direction of the animation to
match!
Overlap
If you have content flying in, try not to have
it overlap other content: this makes your
slide look messy and will distract your
audience.
Smooth ends
On motion paths and Fly ins you can have
your animations finish with a smooth end.
Opening up your Effect Options and
dragging the slider fully to ‘smooth end’ will
make your animation look a lot more natural.
When you can’t fly, peek
Bearing this in mind, if having content Fly in
would mean it overlaps something else, use a
Peek in animation instead.
Duration
Some animations default to 0.5 of a second,
others default to 2 seconds. It’s rare that you
will need the full 2 seconds to make your
point. You can normally get away with
making these effects 0.5 of a second too. On
the whole try and keep your animation
sequences to 6 seconds maximum.
Delays and disappearing acts
Delays are a really bad idea because even if
you rehearse your content perfectly, there’s
always a chance something will happen to
make you miss your cue. But you can pace
the flow of information with clicks instead.
Use the Quick Access Toolbar
Don’t be afraid of animations, keep them in a
nice, handy place in PowerPoint – the Quick
Access Toolbar and use them to tell your
story, but good watch-words are: if a fade
will do, then that’s good enough!

Animate graphs piece by piece using the Chart Animation function, making them
easier to understand.
View video
tutorial
Graph animation
1) Animate chart using Add
Animation on the
Animations tab.
2) Double click on the
animation event in the
Animation Pane and select
Chart Animation.
3) Animate the chart by series,
category, or individual
element for greater control.
Animations > Add Animation >Entrance > Double Click
>Animation Event > Chart Animation

Draw large shapes over objects and group to enable you to rotate around a false
central point.
View video
tutorial
Rotating objects
Animations > Add Animation >
Emphasis > Spin
Create a shape starting at the center point of
rotation, using the Ctrl key to make that
point the center, and make sure it’s larger
than anything else.
Make the large shape invisible (select ‘No
Fill’) and group it with any objects that need
to rotate.
Use a Spin animation on the group. The
entire group will rotate around it’s center
point, which is controlled by the large
invisible shape, making it look like other
objects are rotating around their end point.

Use the Freeform Shape Tool to
draw around parts to highlight.
Click to start, release the mouse
button, move to the next point
and click to continue. Click on
start point to finish.
Create full slide black box and
send back using the layer tools,
to reveal the freeform shapes.
Select the black box, then shift
click the highlight shapes and
use the Merge Shapes Subtract
tool to cut out the highlights.
Make black box semi-transparent
(30%) and add labels to
highlighted areas.
Banish the drudgery of content-heavy, detailed slides by using this technique to
focus attention on what’s important and bring your stories to life. Use highlighting
to help your audience understand the key ideas and remember them.
Home > Shapes >
Lines > Freeform
Home > Arrange >
Send Backward
Format > Merge
Shapes > Subtract
Right-click on shape >
Format Shape > Fill >
Transparency
View video
tutorial
Highlighting content

Copy the image (Ctrl + C) to
build up multiple layers. Then
make the initial image grayscale
so that the highlight later stands
out.
Paste a new image (Ctrl + V) and
align with the original. Then
apply a greyscale recolor and
blur using Artistic Effects to
create contrast.
Paste a new image. Use the
Freeform Shape Tool to draw
around parts to highlight. Click
to start, release the mouse
button, move to the next point
and click to continue. Click on
start point to finish.
Select the color image, then shift
click the highlight shape and use
the Merge Shapes Intersect tool
to cut out the highlight on the
color image.
Want to make an impact? Learn how to capture attention in PowerPoint,
transforming your slides from dull and boring walls of text, into beautiful and
impactful visual slides that capture your audience’s attention and leave them
thinking about what’s most important in your story.
Format > Color >
Grayscale
Format > Artistic
Effects > Blur
Home > Shapes >
Lines > Freeform
Format > Merge
Shapes > Intersect
View video
tutorial
Capturing attention

Triggers cause animations to start when you click an object on the slide. Use triggers to reveal and hide additional information,
click to change colour to highlight something, or play media.
Add an Entrance animation to
additional information.
Double click animation event,
select Timing, then Triggers,
and choose which object to act
as the clickable button.
Using both an entrance and an
exit animation means you can
turn the pop-up on and off.
Create interactive presentations with triggers! Develop slides where you choose
what content to share with each audience, giving you a responsive PowerPoint
and a great deal of flexibility. Create interactive content like short quizzes, using
them for maximum effect.
View video
tutorial
Interactive content with trigger animations

Section 1 Section 2 Section 3 Section 4
Hyperlink any object to travel to a
slide, webpage or document.
Hyperlink boxes on menu slides to
jump to different chapters.
Hyperlink logos to return to menu.
Hyperlink invisible boxes over multiple
objects or groups.
Right-click on an object (not a group)
and choose link.
Create flexible navigation within your PowerPoint presentation using hyperlinks to
move around the deck seamlessly and effortlessly with clickable menus. It makes
for a more interactive presentation and discussion with your audience and it's
really easy.
View video
tutorial
Flexible navigation using hyperlinks

View video
tutorial
Morph is a stunning way to seamlessly transition between slides, but also to
create motion, emphasis and tell stories. Note that it only works with Office 365 or
PowerPoint 2019. Earlier versions of PowerPoint will simply use a Fade transition.
Morph magic
Transitions > Morph
Morph recognizes objects across slides and will seamlessly move,
resize, recolour, and rotate objects. You can use this to change
content on your slide. Objects have to be on both slides to create any
change using morph, otherwise, the transition appears like a fade.
Introduce objects by having them off the edge of the first slide
canvass and on the second slide, or remove them by having them on
the first slide and off the edge of the second slide canvass.
Give the effect of moving around a more complex diagram with
content moving off and onto the slide, by creating a diagram that
only partly fits on the slide canvass. On the second slide, move the
diagram so that a different part is on the slide canvass, and morph
will pan around the diagram. Zoom into particular elements by
making the diagram larger on the second slide.

Morph isn’t just for transitioning between slides, it can be used for interesting
effects to tell stories, such as creating a magnifying lens to highlight content. Note
that it only works with Office 365 or PowerPoint 2019. Earlier versions of
PowerPoint will simply use a Fade transition.
Morph magnify
Transitions > Morph
Insert an image on the slide, copy, paste, and align the new
image on top of the original.
View video
tutorial
Crop the top image to a rough square focusing on a specific
area, set the Crop to Shape (Oval), and set the Aspect Ratio
to 1:1 (Picture Tools Format > Crop).
Add a shadow or outline to the new cropped circle image and
make it larger (use Shift and Ctrl to expand in proportion and
the correct position).
Duplicate the slide (Ctrl + D) and on the new slide, move the
circle image to a different position.
Select Crop on the circle image, but now move the image
within the circle placeholder, so that it matches the image
behind in the new position.

Zoom in PowerPoint is a terrific tool that allows you to jump straight to the
content you want and supports a seamless interactive presentation. It’s really
quick and straightforward to do.
Zoom navigation
Home > Slides > Section > Add Section
Adding sections to your deck makes it much
easier to manage and navigate through using
Zoom. Create a section for each topic or
subtopic that you might want to navigate to.
Insert > Links > Zoom
You can add three different types of Zoom, but
Section Zooms are probably most useful as
they will navigate through entire sections of
your presentation before coming back to the
menu or launch slide.
View video
tutorial

Printing visual, animated slides doesn’t always look great, and they shouldn’t
contain much text, so they can be tricky for people to understand later in a
handout. Use the Notes Page view in PowerPoint to print slides and speaker
notes in a single easy document that doesn’t compromise the presentation.
How to print PowerPoint with notes
File > Print > Settings > Notes Pages
You can print the notes pages – the slides plus
speaker notes. And choose your printer for
either paper handouts or a PDF.
View > Notes Master
Create better layouts for the notes pages with
the Notes Master, altering size, position, and
formatting of core content placeholders (slides
and speaker notes) and add custom branding.
View > Notes Page
Customize each notes page with specific
content, adding text, charts, images, or other
elements to support clear understanding of
your content.
View video
tutorial

It can be useful to give people handouts to annotate notes on slides while
you’re speaking. If you print multiple slides on one page, they’re not dealing
with reams of paper and encourages them to just take a few notes, rather
than anything too detailed where they could miss something important.
How to print multiple slides on one page
File > Print > Settings > Handouts
You can print handouts with 1, 2, 3, 4, 6, or 9
slides per page. Choose your printer for either
paper handouts or a PDF.
View > Handouts Master
Create better layouts for the handouts with the
Handouts Master, altering size, position, and
formatting of supporting content placeholders
and add custom branding.
View video
tutorial

UK +44 161 883 0225
USA +1 866 789 2482
info@brightcarbon.com
www.brightcarbon.com @brightcarbon