Jenn Coast from the University of Texas at Austin joined us on wed. March 5th for our MoonshineU Drupal Meetup at SXSWedu.

1. Drupal at UT Austin
March 2015
Jenn Coast, Web Strategist
Information Technology Services
#utweb
3/6/2014
1

2. What is Drupal
• Open-source Content
Management System
(CMS)
• Web application
development
framework
• Launched in 2001
• Large community base
• Extensive community
contributed modules
3/6/2014
• Easy to extend and
customize
• Efficient multisite
management system
• Robust and highly
scalable infrastructure
• Connections to
disparate technologies
• Simplifies IT
management support
2

3. Drupal Can Do Anything at UT!
• Web applications and websites
• Multi-site management for shared libraries
and easier site management
• Business process workflow and approval
• Personalized content
• Import and export RSS feeds
• Connect data from multiple systems
• Cook dinner and wash the dishes
3/6/2014
3

4. DRUPAL COMMUNITY

5. Drupal Community Resources
•
Drupal.org
•
Drupal in Higher Education Group
•
UT Drupal Users Group
•
Austin Drupal Users Group
•
DrupalCon Austin
– June 4-6, 2014
– Annual Drupal Conference
•
Drupal Education Summit, June 2, 2014
– UT Austin Drupal Users Group coordinating and hosting
– … just need to confirm space!
3/6/2014
5

6. DRUPAL SITES AT UT AUSTIN

7. UT Austin Website
http://www.utexas.edu

8. Choosing Drupal for UT Austin
• Solutions Analysis
– Conducted as part of 2010 redesign
– Evaluated 7 CMSs
• High-level Requirements in 2010
– Content Management System
– Serve only www core pages, integrate with existing
infrastructure
– Capable of extensive roles, permissions, authentication
3/6/2014
8

9. Why Drupal for UT Austin
• Met nearly all high-level requirements, either through core
functionality or available contributed modules
• Open source + community
• Third-party consulting, training, and development support
services available
• Wide adoption throughout the higher-education community
• Extensive in-house experience with underlying technologies
(PHP, MySQL)
•
2010 Refresh Project Blog Posts: http://blogs.utexas.edu/refresh/category/cms/
3/6/2014
9

10. UT Website Drupal Details
• Drupal 6 - Built and managed by ITS, launched 2010
• Cache/push model to compensate for infrastructure
limitations
– 800 unique sites within www.utexas.edu but only one in the ITSmanaged doc root Drupal
– Restricted ability to serve Drupal live
– Resolution will be implemented with new UT Web infrastructure
and wicked reverse proxy rewrites
• Roles and permissions based on taxonomy allows granular
and scalable permissions
• Upgrading to Drupal 7 with Digital Experience Project, in
progress
3/6/2014
10

11. DRUPAL SERVICES PROGRAM

12. UT Drupal Services Vision
• Drupal 7 Distribution & Feature Server – Summer 2014
– ITS maintained core, contributed modules, UT-branded theme
– UT community contributed features and modules
– UT community oversight group for decisions, roadmap
• UT CMS 2.0: Drupal for Home and Core – Fall 2014
– Responsive redesign as part of Digital Experience Program
– Prototypes by Springbox, ITS implements
– Release for summer content entry and fall launch
• Managed Drupal Environment – Winter 2015
– Build out Springbox templates
– Create self-service website tool and standards site
– Extent and location of “managed” to be determined
3/6/2014
12

13. Portfolio of Digital Experience Projects
utexas Responsive
Design
Infrastructure and
Site Services
Central Web Tools
Web Apps
Native Mobile
Apps and M Dot
Internal Utilities
Homepage
Drupal 7
Environment
Emergency
Calendar
iPhone app
Student Online
Experience
Primary
Navigation
pages
Managed
Drupal
Analytics
Offices and
Directory
Android app
Bus Schedule
Audience
Navigation
pages
Self-service Site
Tool
Search
Maps
m.utexas.edu
Parking
Administrative
Unit pages
Templates
QA
News
Brand Identity
and Toolkit
APIs
Short Link
Service
Social Media
Directory
Jobs
Experts Guide
3/6/2014
13

14. Off-campus Emergency Website
http://emergency.utexas.edu
Responsive
design:

15. Why Drupal for OEW Website
• Expanded capabilities for the off-campus
emergency.utexas.edu website, which will respond
to www.utexas.edu during an on-campus major IT
outage
• Provided multiple roles and tools for Campus
Safety & Security (CS&S) personnel to update the
off-campus site via the Web
• Enabled key personnel across campus with fewer
permissions to create supporting messages
3/6/2014
15

16. OEW Website Drupal Details
• Drupal 7 - Built and managed by ITS with external
hosting
• Acceleration and optimization to handle
emergency traffic
• Responsive distribution (customized) provides
mobile-friendly forms for emergency updates via
smartphones and tablets
• Complies with 5-year records retention
requirements for campus emergency information
– Automatic revisions
– All content archived, not deleted, for 5 years
3/6/2014
16

17. University Policy Office (UPO)
http://www.policies.utexas.edu/ (includes policy creation workflow/approval system)

18. Why Drupal for UPO Website
• Content Management System !
– No more HTML for policies
• Selected CMS embraced and supported by UT
– Built by Four Kitchens
– Managed and maintained by ITS Web and Contract
Services
• Business Process Workflow Capabilities
– No more email routing for approvals
– No more paper copies for editing
3/6/2014
18

19. UPO Website Drupal Details
• Drupal 7
• Extensive business process workflow and
approval process
– Highly customized modules
– Numerous contributed modules
– http://www.policies.utexas.edu/content/policyflowchart
3/6/2014
19

20. UT Libraries
http://lib.utexas.edu

21. UT Libraries and Repositories
• Islandora: a Drupal front-end to the digital
repository system Fedora Commons
• Solution for storing collections of digital objects
and building tools for librarians to manage them
and display them to users.
• UT Libraries building a cataloging/repository tool
for the Fine Arts Visual Resource Collection
3/6/2014
21

22. More Drupal at UT
• Be a Longhorn
• Moody College of Communication
• The Meadows Center
• College of Fine Arts
• Texas Performing Arts Center
• Engineering Faculty Sites using Harvard’s OpenScholar Drupal
Framework, e.g., :
– http://faculty.engr.utexas.edu/dunn/
– http://faculty.engr.utexas.edu/bakolas/
– http://faculty.engr.utexas.edu/bahadur/
•
See more at https://wikis.utexas.edu/display/drupal/Drupal+Sites+at+UT (EID protected)
3/6/2014
22

23. DRUPAL IN HIGHER ED

24. Duke University
http://www.duke.edu/
Responsive
design:

25. DukeHealth.org
http://www.dukehealth.org/

26. Norwich University Online
http://online.norwich.edu/

27. University of Wisconsin-Madison
http://www.wisc.edu/ (Shown: http://www.wisc.edu/student-life/)

28. Cal State Monterey Bay
http://csumb.edu/

29. Cal State Monterey Bay
– a Drupal campus since 2008
CSUMB used Drupal to construct:
–
–
–
–
–
–
–
–
–
–
–
•
catalog
schedule
portal
content management system
ecommerce
accessible content systems
student-services customer relationship management
placements
student online voting
service learning placement system
IT wikipedia of applications, services, and servers
From http://it.csumb.edu/drupal-csumb

30. Cal State Monterey Bay
DrupalCon 2012 Presentation
•
•
•
•
•
OPEN ATRIUM DOT EDU: OPEN
ATRIUM AS A CAMPUS
INTRANET
http://www.youtube.com/watch?v=v
La6vMHdhro (56:45)
Portal Demo starts at 14:40
Applicants Demo at 28:03
Student Experience Demo at 29:07

31. More Drupal in Higher Ed
•
•
•
•
•
•
•
•
•
Brown University
Portland State University
Seattle Film Institute
Stanford University
University of California, Berkley
University of New York at Buffalo
University of Oregon
Washington University in St. Louis
YaleSites @ Yale University, e.g., http://news.yale.edu/
•
See more at https://groups.drupal.org/higher-education
3/6/2014
31

32. DRUPAL IN THE WORLD

33. Virtual Lab School (Online Learning)
https://www.virtuallabschool.org/
(Shown online learning lesson: https://www.virtuallabschool.org/management/safety/lesson-2?module=436)

34. The White House
http://www.whitehouse.gov/

35. More Drupal in the World
• The Economist
• Bravo TV
• Amnesty International
• FedEx Newsroom
• The Grammys: Grammy.com & Grammy.org
• Texas State Historical Association & The Handbook of Texas
• PGA
•
One can usually tell if a site is built with Drupal by viewing the page source and searching for
“/sites/all/…”, a standard construct of the Drupal CMS
3/6/2014
35

36. Questions?
coast@utexas.edu
@infowrangler
3/6/2014
36