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Updates on Business Trips Regulations in Russia, July 2015

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Accounting and taxations changes relevant to business trips regulations in Russia, July 2015.

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Updates on Business Trips Regulations in Russia, July 2015

  1. 1. ACCOUNTOR Sadovnicheskaya nab. 79 Moscow Stockholm 115035 Moscow, Russia St. Petersburg Oslo +7 495 788 00 05 Kyiv Copenhagen accountor.ru Helsinki Utrecht info@accountor.ru Updates on business trips regulations in Russia, July 2015 An employee came back from a business trip later than planned Terms of business trips are determined by the travel documents and not the travel certificate. If the employee stayed for the weekend, then the extra days spent at the location of the business trip are not paid. The cost of a return ticket can be included in the cost, but with a caveat. It is necessary to get permission to stay from the head of the organization for staying at the location of the business trip over the weekend. It can be specified on the order when sending an employee on a business trip or in a
  2. 2. ACCOUNTOR Sadovnicheskaya nab. 79 Moscow Stockholm 115035 Moscow, Russia St. Petersburg Oslo +7 495 788 00 05 Kyiv Copenhagen accountor.ru Helsinki Utrecht info@accountor.ru separate statement from the employee, which looks like this: "Please extend the actual time spent at the location of the business trip in Sochi to 14 June 2015 inclusive. And pay for the ticket on that date." If the employee does not return from a business trip, and is on holiday at the location of the business trip, the return ticket must be paid by himself. If the employee has returned later because of delayed flights, the trip is extended automatically. Daily payments are extended because of the forced delay. A return ticket is also to be paid on behalf of the organization. Legislation act: Letter of the Ministry of Finance dated April, 30 2015 № 03-03- 06/1/25283 An employee went on a business trip in a personal car If the employee went on a business trip in a personal car, on his return the employee has to write a memo and attach the bills for accommodation, a roadmap, as well as primary documents confirming the cost of fuel (receipts, cash receipts, and so on). It is better to have the receipts from gas stations from the destination of the business trip. If the employee has no bills from a gas station related to the dates of a business trip (the car was filled up in advance), as well as no documents confirming his stay (he did not live at the hotel but with friends), the payment for stay and fuel cannot be included in the costs. Legislation act: Letter of the Ministry of Finance of Russia dated November, 20 2014 № 03-03-06/1/58868 An employee went on a business trip with an official car If the employee went on a business trip in an official car, there is no need to write a memo. The employee must complete a waybill and attach receipts. If the employee traveled with other employees, the driver will have the roadmap and the bills and other staff will have to write memos. Legislation act: Letter of the Ministry of Finance of Russia dated November, 20 2014 № 03-03-06/1/58868
  3. 3. ACCOUNTOR Sadovnicheskaya nab. 79 Moscow Stockholm 115035 Moscow, Russia St. Petersburg Oslo +7 495 788 00 05 Kyiv Copenhagen accountor.ru Helsinki Utrecht info@accountor.ru Accountor is the largest accounting, payroll & HR outsourcing company in Northern Europe. In Russia we have successfully operated since 1992. In order to learn more about us and our services, please contact us: Samuli Pesu Deputy CEO Mobile: +7 926 710 43 61 / +358 50 553 20 34 Office: +7 495 788 00 05 Email: Samuli.Pesu@accountor.ru Daniil Berlizov Senior Business Development Manager Mobile: +7 916 539 68 66 Office:+7 495 788 00 05 Email: Daniil.Berlizov@accountor.ru Pertti Särösalo Sales Director Nordics Mobile: +358 40 590 7603 E-mail: Pertti.Sarosalo@accountor.ru

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