1. Webinar:
Is it Alive? Read the Project Vital Signs
June 12, 2012
11:00 AM – 12:30 PM
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ITMPI005
2. Gopal Kapur
Founder
Center for Project Management
gkapur@center4pm.com
Michael Milutis
Director of Marketing
Computer Aid, Inc. (CAI)
Michael_milutis@compaid.com
2
3. Center for Project Management
The Center for Project Management, is a professional services and training
organization:
Business process optimization
Strategy execution
Change management
Portfolio management
Project management
We offer an extensive catalog of management workshops, executive
coaching, productivity tools, trend research, and published works.
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8. Progress Reviews Principles
Percent Complete is Insidious
In a marathon, the midpoint is
not halfway to the finish.
Copyright 2012, Center for Project Management®
9. Percent Complete is Insidious
Fantasy
% Complete =
Fantasy
George Glaser
Fantasy
% Complete =
Lie
Gopal Kapur
Copyright 2012, Center for Project Management®
10. Work Progress - Construction
Mostly Linear
Progress
o rk
W
Time
Copyright 2012, Center for Project Management®
11. Work Progress - IT
Mostly Non-Linear
Progress
W
T
Progress
W
W T
W
Time Time
W: Work T: Think
Copyright 2012, Center for Project Management®
12. Project Vital Signs
Project “Health” Picture
– Strategy
Why this project?
– Team
Disposition
– Tactics
How is the project doing?
– Performance
How well did we do?
Copyright 2012, Center for Project Management®
13. Project Vital Signs
1. Strategy Alignment 8. Milestone Hit Rate
2. Customer Buy-In 9. Deliverables Hit Rate
3. Technology Viability 10. Issue Resolution
4. Sponsor Commitment 11. Cost-To-Date Breach
5. Value-To-Business 12. Actual vs. Planned Resources
6. Vendor Viability 13. Project Risks
7. Critical Path Status 14. Team Disposition
Most project managers focus on schedule and
cost.
Copyright 2012, Center for Project Management® 13
14. Vital Signs -- Strategy
1. Strategy Alignment
– High Green
– Medium Yellow
– Low Red
Monthly Review
Copyright 2012, Center for Project Management®
15. Vital Signs -- Strategy
2. Customer Buy-In
– High Green
– Medium Yellow
– Low Red
Monthly Review
Copyright 2012, Center for Project Management®
16. Vital Signs -- Strategy
3. Technology Viability
– High Green
– Medium Yellow
– Low Red
Monthly Review
Copyright 2012, Center for Project Management®
17. Vital Signs -- Strategy
4. Sponsor Commitment and Time
– High Green
– Medium Yellow
– Low Red
Monthly Review
Copyright 2012, Center for Project Management®
18. Vital Signs -- Strategy
5. Value-To-Business (Expected)
– High Green
– Medium Yellow
– Low Red
Monthly Review
Copyright 2012, Center for Project Management®
19. Vital Signs -- Strategy
6. Vendor Viability
– High Green
– Medium Yellow
– Low Red
Monthly Review
Copyright 2012, Center for Project Management®
20. Vital Signs Report
Vital Sign Deviation Value
<10% 0
7. Critical Path Status 10% - 20% 1
(On-time Performance)
>20% 2
<10% 0
8. Milestone Hit Rate 10% - 20% 1
(Speed of Travel)
>20% 2
<10% 0
9. Deliverable Hit Rate
(Completions and 10% - 20% 1
Accomplishments) >20% 2
Copyright 2012, Center for Project Management® Slide 20
21. Vital Signs Report
Vital Sign Deviation Value
Within 3 days 0
10. Issue Resolution Within 7 Days 1
Unresolved 2
<10% 0
10% - 20% 1
11. Cost-to-Date Breach
>20% 2
<10% 0
12. Actual vs. Planned 10% - 15% 1
Resources >15% 2
Copyright 2012, Center for Project Management® Slide 21
23. Vital Sign Thresholds
Run away triggers
– Greater than 30% variance
Shut down conditions
– Greater than 50% variance
Project sponsors need to define the project
run away triggers and the shut down
conditions.
Copyright 2012, Center for Project Management®
24. Project Vital Signs – Alerts
Unaligned Project
Schedule Breach
Budget Breach
Breach of Key Vital Sign(s)
Troubled Project
Copyright 2012, Center for Project Management®
25. Reporting Project Vital Signs
I’m OK, The Bull Is Dead
Copyright 2012, Center for Project Management®
26. Project Vital Signs
Typical Status Reporting
– It was a dark and stormy night
– Create distractions
– Build empathy
– Quick exit
How often does this happen during project
status reporting meetings?
Copyright 2012, Center for Project Management® 26
27. Reporting Project Vital Signs
Maximum Signal, Minimum Noise
– The Punch Line
– Current Status
– Next Step
– Explanation
Houston, we have a problem.
Copyright 2012, Center for Project Management®
28. The Bull is Dead
Punch line
– I’m okay the bull is dead
Current status
– The car is ‘damaged’
Next step
– Please pick me up
Explanation Bull Sheet
– I will explain when I see you
Copyright 2012, Center for Project Management® 28
29. Project Vital Signs Review
1. Strategy Alignment 8. Milestone Hit Rate
2. Customer Buy-In 9. Deliverables Hit Rate
3. Technology Viability 10. Issue Resolution
4. Sponsor Commitment 11. Cost-To-Date Breach
5. Value-To-Business 12. Actual vs. Planned Resources
6. Vendor Viability 13. Project Risks
7. Critical Path Status 14. Team Disposition
Copyright 2012, Center for Project Management® 29
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T he IT Metrics &
Productivity Institute:
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32. Gopal Kapur
Founder
Center for Project Management
gkapur@center4pm.com
Michael Milutis
Director of Marketing
Computer Aid, Inc. (CAI)
Michael_milutis@compaid.com
32
Hinweis der Redaktion
Copyright 2000, Center for Project Management Begin this slide at:________________ 11/4/2000
