3. Tip 1: Establish clear goals for the
project
• Take a look at the big picture and determine what you
want to accomplish with this project. If a client or
outside stakeholder is involved in the project, external
sources will obviously help determine your goals.
Overarching goals you should consider include:
• Preventing scope creep, which means keeping the scope
of the project from growing.
• Staying within a given budget.
• Completing all aspects of the project.
• Providing quality work.
• Completing work on time.
• Securing the right resources in advance.
1/31/2023
abdulmajet Mohamed
jama
4. Tip 2: Set expectations up front
• Everyone should be on the same page in order to guarantee a
successful project. Clearly sharing your expectations as the
project lead and asking others to communicate their own is an
important step in setting up any project. These expectations
should include specific ways your team can achieve the goals
you’ve already established. In addition, you’ll want to include
the following:
• List of deliverables and due date.
• Statement of scope.
• Roles and responsibilities defined.
• Q&A process.
• Communication plan, including how often you plan to
communicate with stakeholders/client.
1/31/2023
abdulmajet mohamed
jama
5. Tip 3:how to prevent the risk
• Let’s face it—even if you’ve planned everything
to the minutest detail, the unexpected can still
occur. So what’s a good project manager to do?
Make a plan for the unexpected, of course!
Obviously, you may not be able to predict the
exact hazard that might befall your project—
everything from bad weather to political unrest
to technology flubs can occur – but it is still
possible to lessen the potential impact of
hazards through risk management
1/31/2023
abdulmajet mohamed
jama
6. Tip 4: Minimize the number of
meetings
• A study by Verizon Conferencing found that only 22
percent of meetings are considered “extremely
productive” and 44 percent “very productive.” That
leaves 34 percent of meetings as only somewhat or not at
all productive. Obviously, meetings are a necessary part
of project planning, but really consider whether a
meeting is a best use of your time or if email or some
other form of communication—like project planning
software, which allows you to share files, assign tasks
and exchange ideas without having to meet—can do the
trick just as well. The more time spent in meetings
means less time spent on actual deliverables. Consider
that before sending yet another meeting invite.
1/31/2023
abdulmajet mohamed
jama
7. Tip 5: Plan the perfect kickoff
meeting
• Speaking of meetings, the kickoff meeting sets the tone for the entire
project. When planning this meeting, be sure to adhere to the
following standards:
• Invite the right people and ensure the key players can be in
attendance.
• Create a detailed agenda stating what the meeting will cover. This will
help everyone stay on task and understand the meeting objective.
• Determine if this can be an online meeting or if it needs to be held in
person. This will be different depending on how large the project is,
whether you’re working with a new client, the budget for the project,
etc. Keep in mind that in-person meetings are usually more
complicated to plan—and more expensive too, especially if they
involve travel.
• Reschedule if the key players can’t be there—there’s no point in
holding a meeting without them. You’ll often have to hold another
meeting to update them or get their input.
• Before forming the agenda, be sure to understand the point of the
meeting and what information people should walk away from the
meeting knowing.
1/31/2023
abdulmajet mohamed
jama
8. Tip 6: Pull reports throughout the
project
• The only way to know if your project is on track
is to pull consistent reports. This can often be
accomplished through your project
management software program. Reports
help you measure the efficiency of your resource
allocation and make sure you’re on track to
reach your budget goals and deadlines.
1/31/2023
abdulmajet mohamed
jama
9. Tip 7: Get the right tools
• While there are many project management tools on
the market, not all are created equal. Decide what
you really need and compare the products that
interest you. At the very least, be sure to choose a
tool that allows you to do the following:
• Organize and link tasks to create timelines and
plans.
• Share insights that help you better communicate
progress.
• Quickly understand how to use the interface.
• Customize your plan to fit your team’s needs.
1/31/2023
abdulmajet mohamed
jama
