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1. BULE HORA UNIVERSITY
COLLEGE OF BUSINESS AND ECONOMICS DEPARTMENT OF
MANAGEMENT
SUMMER PRACTICAL ATTACHMENT DONE ON WEST GOJAM
FINANCE AND ECONOMIC COOPERATION IN Dangila Woreda
Prepared by:
Asmamaw Alene...........................................................................,.. ID RU/ 4201/12
Submited to
Manajement Departement
Bule Hora Ethiopia

2. Oct, 2022

3. I
1. AKNOWLEDGEMENT
First I would like to thanks for Bule hora University department of Management that give me an
opportunity in order to practice what I am learning before from different courses of
Management department theoretically , in practical ways .
Secondly I would like to thanks the finance section of Bule hora University for they providing a
fund for my practical attachments
Thirdly, I am also thanks my families and my friends for they helping me by different materials
and for their supporting by money and by other facilities.
Finally, I would like to thanks all of the finance and economic development office of Dangila
wereda workers that help me by different cases to accomplish my attachment in good ways
especially, the manager of Dangila woreda finance and economic development office; Teshale
Bekele that give me real information about the finance and his access in order to what I am
learning theoretically in practical ways and she showing me what activities takes places in the
organization

4. II
2. ABSTRACT
This summer practical attachment was conducted on Dangila woreda finance and economic
development office. The office found in Amehara region west Gojam zone in Dangila woreda in
Ferese bet town. The town is located at 470 kilo meter from capital city of Addis Ababa. The
main objective behind the attachment was to determine how theoretical learned course is applied
in the real world. It focus on identifying challenges and opportunity facing the organization and
some departments, it contain background of organization ,cardinal issues {mission, values,
vision, and objective} and organizational structure ,the extent to which the organization
realizing it objective mission vision values .the major strength, weakness ,opportunity and threat
of the organization analyzed, problem observed that affect the organization currently conducted
on this practical attachment ,more over suggested solution or measures to minimize the problems
are listed on this attachment. Secondly background of division, responsibility, objective and
activity of the department and major problems face me on work and remedial measures I was
taken and major problems of division and suggested solution are conducted on this attachment.
Additionally rationality, importance relevance organization and my activity, applicability of
theories and other on practical work and major problems face me during internship period and
suggested solution are discussed on this practical attachment. Generally, this attachment have
conclusion and recommendation.

5. I
3. Table of Contents
1. AKNOWLEDGEMENT..................................................................................................................................I
2. ABSTRACT..................................................................................................................................................II
3. Table of Contents.......................................................................................................................................I
4. PART ONE:- ORGANIZATIONA REPORT.....................................................................................................1
4.1 BACKGROUND OF THE ORGANIZATION..............................................................................................1
4.2 Cardinal issues of the organization.....................................................................................................1
4.2.1 Vision............................................................................................................................................1
4.2.2 Mission.............................................................................................................................................1
4.2.3 Values...........................................................................................................................................1
4.2.4 Objective......................................................................................................................................2
4.3; Organizational structure....................................................................................................................2
4.4. The extent to which the organization is realizing its vision mission and performance of
organization in relation to its objective....................................................................................................4
4.5. Strength, weakness, opportunity and threat or [SWOT] analysis of the organization....................4
4.5.1 Strength 0f the organization........................................................................................................4
4.5.2 Weakness of the organizations....................................................................................................4
4.5.3 Opportunity of organization ............................................................................................................5
4.5.4 Threat of the Organization...........................................................................................................5
4.6. Problem observed and that affect the organization currently..........................................................5
4.7. Suggested solutions or measures to taken to solve or at least minimize the problem.....................5
4.3 organizational structures....................................................................................................................6
PART TWO:-ACTIVITY REPORT ......................................................................................................................7
5.1 Back ground of the department..........................................................................................................7
5.2 Objective of the department ..............................................................................................................7
5.3 The major responsibility as a member of a department ....................................................................7
5.3.1 The major activate of the department ........................................................................................8
5.4 Performance evaluation.....................................................................................................................8
5.5 Problem encountered on the job........................................................................................................9
5.5.1 Remedial measure that I have taken ...........................................................................................9
5.6 Problems of division or department and suggested solution.............................................................9
5.6.1 Suggested solution.......................................................................................................................9

6. II
6. PART THREE. ATTACHEMENT EVALUATON.............................................................................................10
6.1 Rational of practical attachment ......................................................................................................10
6.2 Significant of practical attachment...................................................................................................10
6.3 Relevance of the organization and my activities ..............................................................................11
6.4 Applicability of the theories and other learns in the class ...............................................................11
6.5 Major problems during practical attachment...................................................................................11
6.6 Suggested solution............................................................................................................................11
7. PART FOUR: - CONCLUSION AND RECOMMENDATION..........................................................................12
7.1 Summary and Conclusion .................................................................................................................12
7.2 Recommendation..............................................................................................................................12
8. REFERENCE..............................................................................................................................................13

7. 1
4. PART ONE:- ORGANIZATIONA REPORT
4.1 BACKGROUND OF THE ORGANIZATION
 West Gojam finance and Economic cooperation found in Aamara region dangila feres
bet town, It is 470 km far from Addis Ababa the capital city of the country .the office
was established in 1978 E.C
 West gojam finance and economic cooperation they have around 18 woreda which is
connected each other for the purpose of sharing information the organization support
those woreda in different material and prepare the necessary plan & budget requirement.
 These finance and economic cooperation the office has 46 employees. Among those 19
femal of holder and,27of male holder the remaining part other holder.
4.2 Cardinal issues of the organization
4.2.1 Vision
To improve the living standard of society through proper utilization of woreda resources
and make them to became middle income generator by 2014 in E.C.
4.2.2 Mission
To create non corruptible societ
 To teach the society about the culture of paying tax
 Adapting transparency and accountability based on resource
 Wise use of resource
 Use of plan leading resource
 To bring sustainable economic and social development through organizing the
resource of the woreda
4.2.3 Values
 Shared vision
 Optimism
 Participatory
 Fairness
 Transparency
 Serviceability

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 Leading by plan
 Responsibility
 Gender equality
4.2.4 Objective
 To modernize financial administration of the organization.
 Managing the resource of woreda.
 Raising source of income for the woreda.
 Implementing government policies and strategies to have role in growth and
transformation of the country.
4.3; Organizational structure
Organizational structure is a matter of arrangement of responsibility and job division of the
organization.
The organizational structure of Dangila
woreda finance and economic development office divide in to five divisions to achieve its
objectives.
The structure is as follows,
Head office manager
Budget and plan
dept
Human
resource mgt
dept
Internal
auditing dept
Purchasing and
finance
administration dept
Core dept Supportive dept
Law dept

9. 3
RESPONSIBILITY OF SOME DEPARTMENT
Human resource management
The responsibility of human resource management include
 Preparing plan of hiring man power.
 Hiring human resource by dealing concerning body.
 Rearranging and offering training for employees.
 Attending the employees in order to respect the rule of office.
 Organizing staff work
Internal auditing department
The role of department include
 Controlling different kinds of revenue and expense.
 Insure effective and efficient performance of audit service of the office.
 Insure the truthfulness of the document and information.
Purchasing and financial administration dept
 Preparing payroll and transfer to bank.
 Manage and control levels of cash at bank.
 Inspecting and specifying items to be purchased.
 Arranging and implementing buying process.
 Creating favorable station with supplier for mutual benefit.
 Collecting fund from different sources.
Planning and budgeting dep’t
 Based on government economic policy it set short term and long term plan of the
organization.
 Checking those planned activities whether it goes in expected speed or not.
 It evaluate the activity done.
 based on government economic policy it set short term and long term plan of the
organizations
 Set annual budget of the organization.

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4.4. The extent to which the organization is realizing its vision mission and performance of
organization in relation to its objective
In order to achieve its objectives Dega damot woreda finance and economic development office
is trying to do best by accurately implementing its strategy in order to realizing its mission and
vision. It is under taking its objective in order to cope up with different problem. Even though
the organization is trying to do best .It is unable in achieving its objective all in all. In fact, it
does not mean that the organization face failure at all it all rather it achieve some it objective.
4.5. Strength, weakness, opportunity and threat or [SWOT] analysis of the organization
It is real that every organization is not perfect in all dimensions rather it may exposed to internal
and external factors that may affect the organization positively or negatively .This organization
has also below mentioned internal and external factor . These are
4.5.1 Strength 0f the organization
The positive internal analysis of the organizations
 The existence 0f smooth relationships between worker and manager
 Some employees have good work experience
 There is good transparency with in organizations
 The office has clear mission, vision and objectives
 The existence of good relation with customer
4.5.2 Weakness of the organizations
The negative internal analysis of organizations
 Lack of enough material
 Absence of silence in office
 Lack of punctuality
 Lack of self-confidence of employees
 Absence of written document regarding the organizations
 Budget allocation is not based on evidence
 There is few office in organization
 Time management problem
 Lack of program to put plan in to actions

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 What planned is not completed within time given
 Monitoring and evaluation on strategy is very low and not continuous
4.5.3 Opportunity of organization
The positive external analysis of organization include:
 Political stability
 The faster growing economic of the country
 Equality of the gender
 Favorable government policy
 The growing culture of saving
 Government and non-government supports
 The existence of good weather condition
4.5.4 Threat of the Organization
The negative external analysis
 Employees turn over
 Absence of some infrastructure
 Low salary payment to the employees which leads low motivation among the employees
 Budget deficit due to imbalance between revenue and expenditure and inflation
 Some customers have negative attitude towards organizations
4.6. Problem observed and that affect the organization currently
During my stay in organization I have got different information regarding problem that hinders
the organization currently. These problems are
 Lack sufficient infrastructure
 Absence of written document
 Shortage of budget
 Lack of computerized working system
 Some employees reflect bad behavior
4.7. Suggested solutions or measures to taken to solve or at least minimize the problem
The possible solution to solve or minimize the above mention problems
Are as follows:

12. 6
 Proper expansion of infrastructure
 Compiling the organization data in written
 Allocating enough budget to run the operation of the organization
 Develop computerized working system
 Train the employees as much as possible
 Change attitude of employees by discussionsand realize their vision and mission.
 By using 1 to 5 groups simplify a big task and finished within a short period of time. And
also have performance in relation to its objectives
 They fulfill 90 percent of their work in relation to objectives and they rich 80 percent of
the organizations vision and mission.
 To satisfy their customer interest increase their service range by 30 percent from previous
year.
The manager control day to day activity and identify the main problems and give immediate
solution to the problems. this means 90 percent of the organization problems solved
immediately.
4.3 organizational structures
In west gojam finance and economic cooperation office administrative structure is a matter of
arrangement of responsibility to accomplish the activities planned is efficient and effective
manner. It is the most crucial part of the organization to achieve its objective,
the administrative structure of the organization is changed from year to year in a way that
seems more convenient to accomplish the activity of the office .

13. 7
PART TWO:-ACTIVITY REPORT
5.1 Back ground of the department
Purchasing is one part of marketing management and procurement, financial and economic
development activate can be also activate of the department. Purchasing and administration
office is one of the departments in west Gojam finance and economic cooperation office.
In the case of this I would attach practical work with purchasing department in south Gondar
finance a
nd economic cooperation office specially purchasing and administration office. When come to in
west Gojam finance and economic development office have their own rule, regulation, plan and
responsibility.
5.2 Objective of the department
The major objective of the department of purchasing and administration office has their own
many objectives. From that objective some are:-
 To give fast service to the society by preparing bidding document.
 To assessing the current market condition and purchasing the right material or service
 Perform planning and budgeting activate based on the true information.
 Follow up effectiveness of the plan and program
 To inform the system of the budget of owner.
 To prepare purchasing plan.
5.3 The major responsibility as a member of a department
Preparing bidding document
 To communicate one business sector to the other.
 Preparing Performa invoice to send sealer
 To approve and prepare payment check document for authority.
 Record and take appropriate budget plan.
 Preparing the tendering manual document
 Record and take budget planning
 To separate permanent and perishable property
 To give code number for permanent inventory.

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5.3.1 The major activate of the department
Purchasing and administration office has so many activate in the business world, but I would like
to see the major activate of the department are
 Printing Bing report and kinds of document
 Opening bidding box and close bidding box
 Reading bidding document in front of the bidder
 Give the bidder to the winner participate.
 Prepare bidding consent document
 Give bidding payment to the winner
 Purchasing the capital and currently use the material from the market.
 Improving the purchasing requisition form and record on the purchasing planning sheet
5.4 Performance evaluation
During the season practical attachment work I perform activities in the organization as a member
of purchasing department, from this activities perform
 Compare practical attachment of the document from one organization from other
organization to get use full information
 Punctual, sociable and good communication with workers of the department as
well as organization
 Performing activities of the department or organization by coordination with other
employee
 Helping the worker preparing bidding document
 Preparing Performa invoice and sending to customer
 Select the winner and write the purchasing evaluation sheet.
 Take the material requisition form from another department.
Generally I would be observed the following point
 How to punctual for work
 How to develop employee relationship in the office
 How to preparing report
 How to prepare document

15. 9
5.5 Problem encountered on the job
 Poor communication between purchasers officers, because of shortage computer access
for what are there do work properly.
 Shortage of budget planning
 Poor communication between candidates and proceeding shall be not writing.
5.5.1 Remedial measure that I have taken
 Use computerized system in order to simplify or minimize work complexity.
 The organization should be assign professional employee in the field.
 Try to improve the communication between them and to make the activate together.
 Try to do the activity in the short method.
5.6 Problems of division or department and suggested solution
West Gojam finance and economic cooperation office in the purchasing department has
problems that effect on performing activates and implementing objective. Those problems are;
 Most of the employee is not graduated with purchasing department.
 Lack of computer facilitating the work effectiveness
 Lack communication between each employee in the office
 Different activities of the department were performed by using old experience, so it does
not know the working system easily.
 Lack ordered working system.
5.6.1 Suggested solution
The office should be assign professional employee in the field
 Use computerized system in order to simplify or minimize work complexity.
 Tray to improve the communication between them and make the activate together. And
try to do the activates in the short method.

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6.PART THREE. ATTACHEMENT EVALUATON
6.1 Rational of practical attachment
Arsi university giving to student practical attachment course in order to make the student will
minded in any work that done in any governmental and none governmental organization. The
department of management also send student in different organization in summer time for 45
days for the above purpose for supporting the organization out living and identified the
marketing activate requirement and enables the student to apply witness for marketing
purchasing performance of the organization by
Close observation of free inform better for me to learn the way in which marketing knowledge be
apply for efficient or optimum function of the organization for future growth.
Generally rational of practical attachment is:-
 Applying theoretical parts in practical form.
 To check the understandability (clearing) of the course.
 To cheek how to use time in the organization effectively and efficiently.
 To measure the skill of student.
6.2 Significant of practical attachment
Having practical attachment with respect to the learning theory has great contribution and more
comfortable to the way for the well performance of the individual as well as student in the real
worked. So this practical attachment which I participate and work through professionalism, so
that I can become effective and productive to our respective
Organization in the future and I participates work through my location has significant they are
listed below.
 Apply knowledge of skill learned in the university.
 Acquire skill needed to become practice oriented professionals.
 Strength work value through an improved understanding of myself and the work
environment.
 Gain communication and interpersonal skills that promote personal growth and
development

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6.3 Relevance of the organization and my activities
As its name indicate finance and economic development is one of the governmental sectors
whose responsibility is providing finance service and prepare development planning to promote
economic development through using available resource in productive way.
Generally the practical attachment relevance to the organization and student side are
 To reduce the work load from some period of time.
 To improve the relationship between business organization and educational institution.
 To get experience for the future plan.
 To know the relationship between organization and other institution. And to adjusting
themselves for real working environment.
6.4 Applicability of the theories and other learns in the class
The organization or the department being service provides different theories that learn in
different course are applicable on the organization activities. As I observed during practical
attachment some of course I have learned theoretically in class room and different applicable
with organization activities, such as consumer behavior, principle of accounting and so on.
For example when we see from consumer behavior I learn how to prepare for purchase for
example before purchase, and after purchase dictions to purchase. . So based on the course I
perform different activities in purchasing department
6.5 Major problems during practical attachment
 At the beginning time I take a lot of time to adopt the organization environment code of
conduct rule and regulation.
 Most of employee was not free to share their experience.
 It is difficult to identify the document, because of of the presented of different document.
6.6 Suggested solution
 The general manager should be given the apprentice in order to help him to adopt the
organization environmental rule and regulation.
 The document should be organized in different code system.

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7. PART FOUR: - CONCLUSION AND RECOMMENDATION
7.1 Summary and Conclusion
As I tried express in main part of the report I practice full time in west gojam finance and
economic `cooperation office that include different historical and back ground of the
organization structure and establishment of the organization up to its present existence and also
objectives of the organization mission, vision, value and detailed description of the assignment
that carried on strength, weakness, opportunity and treaty analyses more and less discussed.
As I discussed the organization their own problem is hinders from objectives, mission, vision and
goals. So west gojam finance and economic cooperation office has many problems, among these
series problems are;-
 Lack of modern technology like, computer
 Narrowest the working room
 Lack of ordered working system
Generally this practical attachment helps me to be more experienced to report my professional
practice
7.2 Recommendation
As the discussion in the main part of the report there are main problem in the office as well as the
organization. By considering these problems I try to recommendation my best solution is as
follow as
 Every purchaser should get training.
 The organization should be use necessary equipment in the office, like computerized
system.The government must give attention in hiring highly qualified employee in the
office for the achievement of organization objectives.Classified activities in different
groups to act easily and work with coordination in one to five are continued.The
organization should be prepared detailed ethical principle, rule and regulation.Improve
the problem regard to budget for party by making of preparing which is easily applicable
and by carrying on each country on the plan.Avoid unstructured office working problems
and resource problems.Every individual in the country should be responsible for their job
to achieve the growth and transformation plan of the country.Building customer oriented
service in the organization and customer satisfaction.

19. 13
8. REFERENCE
 Written document in the office
 Different employee in the organizationl
 From my observation in the organization
 my supervisor