Library Director Bootcamp: Getting the Skills You Need, Part 3 (Nov. 2018)

1. Library Director Bootcamp
SESSION 3: BUILDING, INSURANCE, & LEGAL

2. Who are we?
2
Kate Hall Kathy Parker
Executive Director Retired Library Director
Northbrook Public Library Glenwood-Lynwood
Public Library District

3. What are we covering today?
3
Building Insurance
Legal

4. Did You Know?
4
Your board wants a new building. The
first thing you should do is:
• Go to the bank and ask for a loan.
• Call a space planner and architect.
• Contact other libraries and ask for
their blueprints.
• Start drawing up building plans.

5. BUILDING: Getting to Know Your Space
5
Do a Walk Thru
01

6. BUILDING: Getting to Know Your Space
6
Do a Walk Thru
01
Discover Your
Maintenance Systems
02

7. BUILDING: Getting to Know Your Space
7
Do a Walk Thru
01
Discover Your
Maintenance Systems
02
03
Review Maintenance
Contracts

8. BUILDING: Getting to Know Your Space
8
Do a Walk Thru
01
Discover Your
Maintenance Systems
02
Review Long Range Plans
03
Review Maintenance
Contracts
04

9. BUILDING: Getting to Know Your Space
9
Do a Walk Thru
01
Discover Your
Maintenance Systems
02
Review Long Range Plans
03
Review Maintenance
Contracts
04
Know the Code
05

10. BUILDING: Getting to Know Your Space
10
Do a Walk Thru
01
Discover Your
Maintenance Systems
02
Review Long Range Plans
03
Review Maintenance
Contracts
04
Know the Code
05
Prepare for Emergencies
06

11. Making Connections
11

12. BUILDING: Ongoing Maintenance
CONTRACTS

13. BUILDING: Ongoing Maintenance
CONTRACTS CHECKLIST

14. BUILDING: Ongoing Maintenance
SUCCESS
CONTRACTS CHECKLIST WALK THRUS

15. Pulse Point
15
How comfortable do you now feel with
building maintenance?
• So comfortable I could fix the HVAC
system myself!
• Pretty comfortable, but I will always
have questions.
• Feeling better, but still have lots of
questions.
• Still not clear on what my role is
supposed to be.

16. BUILDING: Future Planning
16
Building Inventory Plan
IT Inventory Plan
Capital Improvement Plan
Building Master Plan

17. Self Reflection: What areas of the building are you most unclear on
and what can you do tomorrow to learn what you need to know?
17

18. Did You Know?
18

19. Did you Know?
Liability
Flood
Director & Officer
Cyber Security
Crime
Other

20. INSURANCE: Types of Insurance
Liability
Flood
Director & Officer
Cyber Security
Crime
Other

21. INSURANCE: Types of Insurance for Personnel
Medical
Vision
Dental
Unemployment
Life
Worker’s Compensation

22. Did You Know?
22
How much on average is each of
these body parts worth?
• Eye
• Hand
• Foot
• Leg
• Arm

23. 2 Minute Mental Break
23

24. Did You Know?
24
How much on average is each of
these body parts worth?
Eye $96,700
Hand $144,930
Foot $91,779
Leg $153,221
Arm $169,878
https://projects.propublica.org/graphics/workers-
compensation-benefits-by-limb

25. INSURANCE: Determining Appropriate Coverage
25
1
2
3
Know your building’s value
Determining Fixed Assets
Look at Other Libraries
Understand How Insurance Works
Look to the Experts 5
4

26. INSURANCE: How to Buy Insurance
26
Broker
On Your Own
Insurance Pool
Through Your Municipality
*This slide is using Font Awesome

27. Pulse Point
27
How well do you now understand
the difference types of insurance?
• I’m going to become a broker! I
know them all.
• I have a basic grasp of the
general types of insurance.
• I know they exist now.
• What is insurance?

28. Did You Know?
28
ANSWER TRUE OR FALSE
I would call my attorney if
• My staff member got into a shouting match with a
patron over fines.
• We have a draft of updated personnel policies that I
am taking to the board.
• A staff member claims they were subject to
harassment/discrimination.
• There is a new law that requires the creation of a
new policy.
• I am preparing to terminate an employee who has
been caught stealing cash from the Library.

29. LEGAL: Hiring an Attorney
FACTORS TO CONSIDER
*This slide is using Font Awesome
PROFESSIONAL DEVELOPMENT
COST
FIT
EXPERIENCE
COMMUNICATION

30. Group Discussion: Who has ever worried they
were doing something illegal without knowing?
30

31. LEGAL: How do you decide on an attorney?
31
Consider the
board
Look at the
Past
Trust Your
Colleagues
The More the
Merrier
You Matter
Too
Ask Lots of
Questions

32. Did You Know?
32
In which scenario should your attorney be called first
before taking any other steps?
• You have a long standing worker’s comp claim (7 years) and
that staff member is regularly tardy and/or calls off for
reasons not related to the injury. While they are here, they
are performing their duties appropriately.
• Your board has approved renewing the contract with your
current cleaning company. The cleaning company has sent
an updated contract for your review and signature.
• You finished a building renovation 9 months ago. As part of
the renovation, all your windows were replaced. The
windows have started leaking and several have
condensation in between the panes. Your warranty with
the construction company was for 12 months from the date
of completion and the windows themselves have a 5 year
warranty.

33. LEGAL: When to use an attorney
33
CONTRACTS
CONTRACTS
• These are trickier than
you might think.

34. LEGAL: When to use an attorney
34
CONTRACTS
GENERAL
POLICIES
CONTRACTS
• These are trickier than
you might think.
GENERAL POLICIES
• Use them to make your
life easier

35. LEGAL: When to use an attorney
35
PERSONNEL
ISSUES
CONTRACTS
GENERAL
POLICIES
CONTRACTS
• These are trickier than
you might think.
GENERAL POLICIES
• Use them to make your
life easier
PERSONNEL ISSUES
• Never go it
alone.

36. LEGAL: When to use an attorney
36
PERSONNEL
ISSUES
CONTRACTS
BUILDING
PROJECTS
GENERAL
POLICIES
CONTRACTS
• These are trickier than
you might think.
BUILDING PROJECTS
• Small or large, these can
get complicated
GENERAL POLICIES
• Use them to make your
life easier
PERSONNEL ISSUES
• Never go it
alone.

37. LEGAL: When to use an attorney
37
PERSONNEL
ISSUES
CONTRACTS
BUILDING
PROJECTS
GENERAL
POLICIES
LAWSUITS
CONTRACTS
• These are trickier than
you might think.
BUILDING PROJECTS
• Small or large, these can
get complicated.
GENERAL POLICIES
• Use them to make your
life easier
LAWSUITS
• Documentation is key.
PERSONNEL ISSUES
• Never go it
alone.

38. Group Discussion: How would you decide when to call
an attorney vs. when to handle it on your own?
38

39. What did we cover today?
39
Building Insurance
Legal

40. What was covered in all the sessions?
40
Finances Board Personnel Building Insurance Legal

41. Pulse Point
41
Do you feel you now have a solid
understanding of what you need to do to be a
successful public library director?
• Absolutely! I am ready! Bring on the board!
• I learned a lot and feel more comfortable
with the roles and responsibilities of being a
director.
• I just wanted to learn what directors
do…Now I do.
• I feel like I can fake it a lot better now.
• This was 4.5 hours I will never get back.
Thanks for wasting my time.

42. What Now? Continuing the Learning
42
Step 01
Step 02
Step 03
Step 04
Step 05
Network
Online Learning
Check out ALA webinars,
webjunction, and other
online learning.
Share Your
Knowledge
After you learn the best way
to embed your learning in
your head is to do a
presentation yourself.
Conferences
ALA has other great webinars
and conferences. Check out
your local state associations
and library systems.
In Person Learning
Look at what is offered in
your area. Remember
learning can happen thru
non-library venues.
Talk to your peers and form a
group to exchange ideas and
ask for help.

43. What Now? Join us on Facebook
43
Find us on Facebook by searching Library Director Bootcamp

44. Questions
44