With nearly 8 out of 10 people believing that the cloud will be THE deployment method of choice for IT, you can't afford to misunderstand the cloud. When it comes to migrating your content to the cloud, here are 5 questions to help you get it right.

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#AIIM
The Global Community of Information
Professionals
Migrating Documents
to the Cloud: 5 Questions
to Ask and Answer

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+
Just Stick It in the Cloud . . .
This IS NOT a viable strategy when it
comes to migrating content.
Here are 5 questions that you need to
ask, then answer, to ensure that your
content is effectively moved to the cloud.
Because, you know, you actually want to be
able to USE your content.

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1. How much
data are you
migrating?
You probably won’t need to migrate all of
your content. Estimate what you need and
don’t over-subscribe to your cloud vendor –
you can always add more storage as-
needed.

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Why Even Bother With the Cloud?
 26% are using cloud
file-sharing services.
 15% are using a SaaS
sales & marketing
application
 20% are creating social
media and Web content
in the cloud
 Only 38% are not using
any cloud applications
Because your staff is probably using it already!

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2. How many
users will be
using the site?
 Decide how many users will have admin
permissions. Plus, what permissions will
regular users have?

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Security Concerns Overblown?
61%
The biggest inhibitor given for a
move to IT in the cloud is the
perceived security risk.
70%
Report trouble-free use of the
cloud. Only 4% had incidents of
data loss, security intrusion, or
long-term unavailability from cloud
or SaaS applications.
Security Scares . . . . . . Aren’t Reality

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3. Who will set
up the file
structure
organization?
 Depend on search? Duplicate your
existing file structure (regardless of how
bad it is)? Drag and drop entire
directories?

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Content Management in the Cloud
•42% of organizations have strategic
plans to use some form of 3rd-party cloud
content management.
• 42% of organizations have no plans yet.
• 15% have policies against cloud
content.

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4. Who will
move the files?
Basically, will it be users or an
IT person?

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It’s Grunt Work So Far (mostly)
28% are synchronized to an
on-premise repository64%
of cloud users are uploading files
one-by-one
26% are archiving content
or emails to the cloud

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5. How will the
files be moved?
Email? From a server? Piecemeal? All at once?

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Confused by the Cloud?
Within a decade, 77% of people
think that the cloud will become the de-
facto deployment for their organization’s
IT.
AIIM Training can help.
You can’t afford to be confused by the cloud.

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3 Hours Cuts Through Cloud Hype
Managing Content in the Cloud gives you the essential knowledge
you need to manage your content in the cloud.
 Why you should use the cloud – and when not to – for
collaboration and managing content
 How to manage your content assets safely and effectively
 Provide anytime, anywhere access to your content – securely
Contact us with any questions at training@aiim.org.
OR
Enroll today!

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Additional Resources
For a glimpse at what you’ll learn from
taking this AIIM course, read the AIIM
Briefing:
Managing Content
in the Cloud. [click to
download]
All statistics can be found in the AIIM
Industry Watch, Content in the Cloud –
making the right decision.

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The Course Author
Thanks to Bud Porter-Roth of Porter-Roth Consulting for writing the
course and the framework for this slideshare.
Bud has over 20 of experience as a consultant, with a focus on
electronic document management, records management, and
document conversion projects. He has been engaged to provide high-
level reviews of installed document management systems for senior
management. Bud has a broad based knowledge of government and
commercial industry having participated in major projects for the IRS,
California State government, local county and city governments, and
commercial businesses in the financial sector, retail industry,
petroleum industry, and others.
Bud can be reached at budpr@erms.com.