SlideShare ist ein Scribd-Unternehmen logo
1 von 16
Downloaden Sie, um offline zu lesen
BY ARC ADVISORY GROUP                                                         DECEMBER 2001




     Achieving Profitable to Promise in
     Distribution Centric Supply Chains

Profitable to Promise Is Possible.............................................................. 3

PTP Is as Simple as ABC......................................................................... 3

ABC Analytic Engines............................................................................. 5

Pricing Planned and Spot Buys ............................................................... 7

ABC Formulas Must Be Accurate........................................................... 10

PTP, Product Cost, and Dynamic Pricing................................................ 12

PTP and Customer Service.................................................................... 13




Enterprise & Automation Strategies for Industry Executives
ARC Strategies • December 2001




                                                                                    Profitable
                                       2%
                                                                                    Customers
                             Profit
                            Margin
                                       0%




                                       -2%
                                             Unprofitable
                                              Customers



                                                                           Customers
                                                                 (Ranked Least to Most Profitable)


                   Taking Orders from Unprofitable Customers Is Bad Business




                       ABC Data                                                             Long Term
                        Sources
                                                                                             Contract
                            ERP                                      ABC                    Negotiation
                       General Ledger
                                                                    Analytic
                                              Allocation Logic




                        Order Mgmt.
                                                                    Engine
                          WMS                                     Customer Profit           Configurator
                         3PL Billing                                       Rating                 Customer
                        Labor Mgmt.                                 1          A                   Specific
                                                                    2          B
                                                                                                 Spot Pricing
                            TMS                                     3          B
                                                                    4          C
                                                                    5          B
                                                                                             CSR Portal
                          Other                                     6          B
                                                                                                  Problem
                                                                                                 Resolution



                                             The ABC Analytic Engine




2 • ARCweb.com • Copyright © ARC Advisory Group
ARC Strategies • December 2001




Profitable to Promise Is Possible

First came Available-To-Promise (ATP), which allows product to be prom-
ised if there are sufficient quantities in the warehouse. Then came Capable-
To-Promise (CTP), which allows the Make-To-Order (MTO) manufacturer to
check production capacity and see if the customer order date can be met. But
the holy grail of order promising is Profitable-To-Promise. The question
should not be “can we meet the customer’s requirements?”             But rather,
“should we?” How profitable is this customer? How profitable will this or-
der be?

Because PTP involves a customer touch point surrounding the
                                                                          The time cost of each process step
sales process, it is a Customer Relationship Management (CRM)
                                                                         required to sell and deliver an item
application.   Traditional CRM solutions cannot tell you how
                                                                                     must be accounted for.
profitable your customers are. Profitability should be the central
focus of managing customers, and PTP lies at the heart of ad-
vanced CRM solutions. Doing PTP will still require CTP or ATP. It is bad
business to take orders that cannot be fulfilled in a timely manner. Eventu-
ally we will see PTP and CTP technologies merge, but that is still a few years
out.

Order profitability has three main pillars: customer behaviors, product and
service costs, and the price charged. Activity-Based Cost (ABC) Analytics
Engines should be used to provide the core customer profitability data for
robust PTP within the Distribution-Centric Supply Chain sector. Distribu-
tion-Centric Supply Chains are supply chains in which the key constraints
fall within the sphere of fulfillment, from the finished goods Distribution
Center (DC) out to the customer. The Activity-Based Cost (ABC) methodol-
ogy is virtually a perfect fit for doing PTP in the Distribution-Centric Supply
Chain. While ABC will play a role in PTP in the Manufacturing and Sourcing
Supply Chains, its fit is not quite so seamless.




PTP Is as Simple as ABC

Customers do not behave the same way. Some place simple orders with long
lead times. Others place complex multi-product and multi-ship orders, call
back to change the quantities, call back again to change the delivery time,
and then all too often call to cancel the order. Furthermore, some customers



                                                                 Copyright © ARC Advisory Group • ARCweb.com •   3
ARC Strategies • December 2001




                                 require Value Added Services (VAS) such as special packaging, kitting, and
                                 shipping. The only way to know whether a customer is profitable is to en-
                                 gage in an Activity-Based Costing (ABC) analysis. Activity-Based Costing is
                                 at the core of profitable order promising.

                                  More Profitable Customers                 Less Profitable Customers

                                  Order large quantities                    Order small quantities

                                  Order high margin products                Order low margin products

                                  Order standard products                   Order special products

                                  Pay standard prices                       Require discounts

                                  Pay on time                               Pay late

                                  Cancel orders rarely                      Cancel orders frequently

                                  Use standard packaging, cases & pallets   Require special fulfillment services

                                  Use standard deliveries                   Require special deliveries

                                  Rarely return goods                       Often return goods

                                  Do not use charge backs                   Frequently use charge backs

                                  Require low technical support             Require high technical support
                                 Profitable and Unprofitable Customers Can Be Distinguished by Their Behavior


                                 McNeilus Steel, a Minnesota-based light manufacturer and distributor of car-
                                 bon steel mill products, implemented a PTP application in just a few months
                                 and received payback for it in less than a year. Their focus was generating
                                 granular Customer Profit & Loss (P&L) statements that allowed their sales
                                 force to understand which customers were profitable and more importantly
                                 why. What were the customer behaviors that made an account a money-
                                 losing proposition?

                                 Once armed with that data they worked to change the customer’s behavior.
                                 Changing behavior, rather than dumping customers, is particularly impor-
                                 tant for a distributor because the more customers buy, the more volume
                                 discounts a distributor can get from their suppliers. McNeilus’ advice for
                                 others contemplating this kind of a project: have wide cross-functional par-
                                 ticipation in the project. But even with wide participation, McNeilus found
                                 an initial unwillingness among the sales staff to believe the Customer P&L
                                 reports.




4 • ARCweb.com • Copyright © ARC Advisory Group
ARC Strategies • December 2001




Activity-Based Costing
The vast majority of manufacturers do a poor job of understanding customer
profitability because existing applications are not designed to capture activ-
ity-based customer order costs. Traditional accounting assumes that labor
and direct materials represent the vast majority of a company’s costs. Auto-
mation, efficient manufacturing, and the proliferation in value added
services combine to reduce the proportion of costs represented by direct ma-
terial and labor. The goal should be to gather customer-based ABCs in a way
that allows managers with profit and loss responsibility to make better deci-
sions. In particular, this data can be used to decide how to price products for
particular customers.

ABC projects can be approached in one of two ways. A predictive model can
be created to pull data from a variety of systems and predict the profitability
of certain customers based upon their predicted behaviors. The problem
with this is that customer behavior does not always reflect what the model
predicted. The alternative is to use an ABC Analytic Engine that reports the
historical ABC results that are based on actual activities.




ABC Analytic Engines

An ABC Analytic Engine captures the Activity-Based Costs and allocates
overhead by Customer, Product, and Territory. The system pulls data from
ERP systems (particularly the General Ledger and Order Management mod-
ules) and other systems, and uses algorithms to allocate costs
(both direct and “overhead”) by order line and customer.               ABC Analytic Engines Provide PTP
                                                                             Reports Useful for:
For example, one set of activities in order fulfillment is based     • Changing customer behaviors
on order taking. The cost of taking different orders depends         • Renegotiating customer contracts
on the order taking activities. Regardless of the order, it may      • Deciding which customers to drop
take a Customer Service Representative (CSR) 30 seconds to
pull up the right computer screen. The number of line items
in the order are also a factor; it may take 30 seconds to handle each line item.
If the item is not in stock, the CSR must call the vendor; that takes 10 min-
utes.   Rush orders may need approval from a warehouse manager; that
usually takes 15 minutes. A customer on a credit hold takes 10 minutes, on
average, to get approval from the finance department. In short, ABC alloca-




                                                                   Copyright © ARC Advisory Group • ARCweb.com •   5
ARC Strategies • December 2001




                                 tions depend on getting the right data from a system, an analysis of behavior,
                                 and if/then formulas that do the math and apply costs to customer activities.

                                 In generating the algorithm to allocate Activity-Based Costs, the analysis will
                                 frequently need to go across departmental boundaries. For example, the cost
                                 of canceling an order is largely external to the customer service department.
                                 If an order line is cancelled, the costs of the cancellation vary depending on
                                 whether the cancellation was done over the Internet (virtually no costs if
                                 enough lead time is given), whether the problem is handled by a CSR (a
                                 small ABC associated with that CSR’s time), and the lead time (if sufficient
                                 lead time is given, no cost, if the order has dropped into the Warehouse
                                 Management System (WMS) for fulfillment, the costs for undoing work can
                                 be substantial).

                                 While there are companies that provide models for predicting Activity-Based
                                 Costs, Acorn Systems is one of the few that provide a true standalone ABC
                                 Analytic Engine. Profit Analyzer from Acorn does not predict ABCs, it meas-
                                 ures these costs and generates monthly reports that include customer,
                                 product, and vendor profitability.




                                                                                     Order Entry is 10 times
                                                                                     company average. Delivery
                                                                                     expense is 15 times company
                                                                                     average. The drill down shows
                                                                                     many small orders delivered
                                                                                     separately.




                                                                                     Processing in the South facility
                                                                                     is highly inefficient. The drill
                                                                                     down shows a majority of the
                                                                                     orders placed by customer
                                                                                     were processed out of the
                                                                                     South facility.




                                 Large ERP companies also claim that their solutions have strong ABC com-
                                 ponents. While ARC does believe that leading ERP companies can provide



6 • ARCweb.com • Copyright © ARC Advisory Group
ARC Strategies • December 2001




strong product costing in discrete industries whose products tend to have
longer product lifecycles, ARC is not impressed with their capability to track
costs from the finished goods Distribution Center (DC) out to the customer.
Further, while ERP style ABC is used widely in Europe, particularly Ger-
many, it is used as a budgeting tool rather than a dynamic CRM decision
support and execution solution.

Acorn Solutions does offer a solution that
can be used in a more dynamic fashion in
distribution centric supply chains. Most of             20.0%
the companies that had implemented an
                                                                                                     < 1 Year
Acorn System’s solution had the highest
                                                                                                     1-2 Years
praise for the company. ARC interviewed
seven customers, including five with im-                                         80.0%
plementations of more than a year. Eighty
                                                              Payback Period for ABC Analytic Engines
percent of the users report a payback pe-
riod of less than a year; one reports a
payback period of between one and two years. While the most common and
largest source of payback came from better management of customer profit-
ability, users also reported payback from better management of products,
vendors, and operations.




Pricing Planned and Spot Buys

The goods that are purchased by large companies fall into two classes: spot
buys and planned buys. Spot buys are somewhat spontaneous ad hoc pur-
chases whose price is usually based on a price list.       Planned buys are
negotiated rates for larger quantities of goods to be delivered over a longer
period of time and are often negotiated on an annual basis.


Pricing Planned Buys
The ABC Analytic Engine produces a monthly customer profit and loss re-
port. Customers can be profitable or not based upon the product mix they
purchase, delivery factors, order size, and the type of Value Added Services
required. The results from this report can be used to change customer behav-
ior or renegotiate contracts. When renegotiating contracts, either the price
for products can be raised or special charges can be accessed for Value
Added Services or other customer behaviors that drive higher costs.



                                                                Copyright © ARC Advisory Group • ARCweb.com •   7
ARC Strategies • December 2001




                                 All of the companies ARC interviewed, except one, report using the results of
                                 the customer P&L to change customer behaviors. The company that is the
                                 exception will eventually confront their customers. But they want to put
                                 their own house in order first, so that customers cannot argue that it is their
                                 inefficient operations, rather than the customer’s behavior, that is the source
                                 of the problem.

                                 The other companies that ARC interviewed report that being armed with
                                 hard data and examples of customer behavior that drove higher costs made
                                 the process of changing behavior easier than they had expected. One man-
                                 ager said, “he who has the hard data wins.” Another manager reported that
                                 some of the activities that were costly for the company (handling odd sized
                                 pallets, for example) were also costly to its customers, something the cus-
                                 tomer would not have discovered if the issue had not been raised.

                                 Only one executive mentioned using the data to drop customers, and only
                                 two used the data to renegotiate contracts. Users of this system that have
                                 renegotiated contracts report that while they approached the renegotiation
                                 with a good deal of trepidation, the process was often easier than expected.
                                 They discovered that they were more important to some customers than they
                                 had realized.

                                 This process of setting a price for customers, particularly large or important
                                 customers, may need to involve a team that includes sales managers as well
                                 as managers with profit and loss responsibility. Historical profitability in-
                                 formation is often only the starting point for making customer pricing
                                 decisions. At times, unprofitable customers are accepted in an initial en-
                                             gagement as a way of getting a company’s foot in the door. Fur-
  ABC Analytic Engines Provide PTP
  Information That Can Be Used to:           thermore, a customer may have some divisions that are
  • Change customer behaviors;               unprofitable and others that are very profitable. Doing business
                                             with the unprofitable divisions may be the price of doing busi-
  • Negotiate or renegotiate
    customer contracts;                      ness with the profitable ones.          Finally, if facilities are
  • Drop customers.                          underutilized, accepting a large, slightly unprofitable customer
                                             is still good business.

                                 Another company with an interesting solution is ABC Technologies. ABC
                                 has developed a predictive modeling tool. While Acorn’s solution is inter-
                                 nally focused, ABC Technologies’ Oros Value Chain Analyzer helps
                                 companies examine collaborative activities that can lower costs for both
                                 partners. These lower costs can than be reflected in a lower negotiated price.




8 • ARCweb.com • Copyright © ARC Advisory Group
ARC Strategies • December 2001




Pricing Spot Buys
Acorn Systems also has developed a predictive modeling tool called “Profit
Optimizer For Orders.” ABC Technologies has a similar solution. While the
ABC Analytic Engine can tell Account Managers after the fact whether an
order has been profitable, tools are needed to help them during the negotia-
tion phase. The ABC Analytic Engine, in turn, can close the loop and make
sure that the predicted customer profitability was actually achieved.

The predictive model used in the initial contract negotiation can be used on-
line, in real-time or off-line. On-line usage requires greater implementation
complexity. The predictive model allows key profit driving variables such as
whether the goods require special packaging, the skid size, and the extra
costs for rush and special orders to be factored into the contract. The simula-
tion engine is asked to present a set number of options for improving order
profitability and given a set number of simulation runs to discover those op-
tions. This tool can also be used in reverse auction situations and allows a
company to know when they should drop out of the auction.

The ABC Analytic Engine can also be used to price spot buys in a different
way. Periodically, perhaps every month or two, a customer’s ordering be-
havior can be reviewed, and customers can be classed as “A” customers
(highly profitable), “B” customers (marginally profit-
able), and “C” customers (unprofitable). C customers can        All the managers interviewed believe that
be charged a higher flat rate or a price with surcharges              sales people should be compensated
for specific behaviors ($100 every time an order line is        based on profit rather revenues. This will
                                                                 be critical in changing behaviors. All but
cancelled within 72 hours of due date delivery). The cus-
                                                                one have moved slowly to implement this
tomer-specific pricing can reside on Internet product
                                                               policy; changing compensation policies is a
configurators and catalogs or internal systems only the                              tough transformation.
sales people see.


The Account Manager Portal
It is not possible to completely automate the process of pricing goods and
services for specific customers. For example, if a customer calls to complain
that they have been inappropriately charged for an expedited shipment, an
Account Manager will still need to make resolve the issue. Account Manag-
ers will need a portal that pulls relevant data from the ABC Analytic Engine
and other systems to handle such complaints.




                                                                 Copyright © ARC Advisory Group • ARCweb.com •   9
ARC Strategies • December 2001




                                 ABC Formulas Must Be Accurate

                                 Certain customer costs are easy to calculate. Calculating shipping costs for
                                 particular orders by customer is a straight feed from the pertinent field in a
                                 database. In other cases, for other calculations, the necessary data does not
                                 exist. One interviewed company had to begin capturing customer order data
                                 they had not captured in the past. The general methodology for determining
                                 these costs is to have a cross-functional team that includes operational, fi-
                                 nance, and IT people work with implementation personnel from the software
                                 supplier. This implementation team interviews personnel from across the
                                 company to understand processes, activities, and the time associated with
                                 those activities.

                                 Some users wish they had more closely supervised the Acorn Systems im-
                                 plementation team that wrote the cost allocation formulas. They say that
                                 while the Acorn people were diligent, they were not knowledgeable about
                                 their business. Therefore, at times, they misinterpreted what company per-
                                 sonnel said during the interviews. It was suggested that either someone
                                 knowledgeable about the company’s operations participate in all interviews,
                                 or at the very least, closely monitor the interviewing process and the conclu-
                                 sions that were being drawn.

                                                       Indirect costs, at first blush, seem very difficult to allo-
   “The process of interviewing a wide range of        cate. They can, however, be logically allocated. For
         people (in order to write the formulas)       example, accounting is considered a support depart-
      generated interest in what we were doing
                                                       ment with indirect costs. But it deals with accounts
    and accelerated acceptance of the system.”
                                                       receivable and accounts payable, and customer and
  - Brad Hillery, IS Manager, Webb Chemical            vendor behaviors do impact the time spent on these
                                                       activities. The Human Resources and IT departments
                                 are true support departments, and yet there are logical ways to allocate their
                                 costs. HR’s work is related to the number of people in that company. The
                                 more people a department has, the higher the allocation they deserve. IT’s
                                 work relates to the number of computers in the company. The more PCs a
                                 department has, the higher that allocation should be.

                                 While these indirect cost allocations are not perfect (there can be rational ar-
                                 guments for different allocation formulas), it is better to be 90 percent right
                                 and making informed decisions than to act blindly. It is important that 100
                                 percent of the costs from the general ledger be allocated to customers, prod-
                                 ucts, and vendors. Otherwise, a company is operating with impaired vision.



10 • ARCweb.com • Copyright © ARC Advisory Group
ARC Strategies • December 2001




Phases                       Description

1. Pilot Model Building      Project team analyses operations. Algorithms are cre-
                             ated to model work processes. This process can take
                             up to 2 months and involve scores of interviews with
                             managers and workers from multiple departments.

2. Model Validation          Model results are reviewed by key personnel from mul-
                             tiple functional areas for the purpose of validating and
                             refining algorithms. This process requires multiple it-
                             erations spanning several weeks.

3. Implementation            The software is implemented and appropriate person-
                             nel are trained. This can be done in 2 weeks.

4. Value Capture             Business processes are changed to capitalize on the
                             new system. Process changes will continue to occur for
                             as long as the system is utilized by power users.

5. Model & Process           This is a living model - the output depends upon the
Maintenance                  model’s fidelity. Up to a week of model maintenance
                             per quarter is required.
    The Implementation and Maintenance Process for ABC Analytic Engines



Supply Chain Execution Systems Have Key Data
While all interviewed users pulled almost all of the data from their ERP sys-
tems, some said the process of determining formulas used data from
execution systems to verify the ERP data. Execution system data is critical to
these formulas. A good WMS shows data on slot sizes, important in allocat-
ing inventory carrying costs. And the labor costs captured in a good WMS
for receiving, put-away, picking, and different Value Added Service activities
can be quite granular. Shipping & routing systems show the distance and
costs of serving different customers. Often a PTP project indicates places
where data in different systems, such as the ERP and execution systems, are
inconsistent.


SCE Companies Offer Complementary Solutions
Certain WMS companies provide software and services that are quite helpful
in PTP projects. Suppliers such as McHugh Systems International and EXE
Technologies offer both a Labor Management System (LMS) and a service for
determining how long different tasks in a DC should take. Other companies,
like Optum and MARC Systems, have a LMS solution, but do not offer the
engineered labor services.

One of the largest cost buckets in distribution is the cost of warehouse labor.
Labor Management Systems (LMS) determine the target time for each task
based on its work characteristics (distance, weight, equipment, etc.) and



                                                                     Copyright © ARC Advisory Group • ARCweb.com •   11
ARC Strategies • December 2001




                                 compare target times to actual completion time. These solutions, imple-
                                 mented correctly, have a high ROI based on reduced labor costs. An LMS
                                 solution is highly complementary to an ABC project. Both projects put a mi-
                                 croscope on actual activities in an attempt to improve profitability.


                                 This Is a Living Model, Maintain Its Fidelity!
                                 It should be apparent that a substantial amount of effort is involved in gener-
                                 ating the ABC allocation model. That work is wasted if the model is not kept
                                 up to date. At larger companies, the work associated with keeping these
                                 models up to date can run to one week per quarter. The ABC Analytic En-
                                 gine generates a report once a quarter when the books close; therefore this
                                 work needs to be done each quarter. The work consists of changes to the
                                 formulas based on new customers, vendors, overhead allocations that arise
                                 as the result of new expenditures, and changes to processes.




                                 PTP, Product Cost, and Dynamic Pricing

                                 In addition to customer behavior and fulfillment costs, order profitability
                                 depends upon product costs and the price charged. Within the Distribution-
                                 Centric Supply Chain, product cost is related to the cost paid for the product,
                                 the terms and promotions associated with the purchase, and the cost of han-
                                 dling and putting away product that comes into the Distribution Center.
                                 Advanced WMS solutions can tell you which suppliers are more costly on
                                 the inbound side, which can be related to whether they use Advanced Ship
                                 Notices, how they palletize and shrink wrap the product, and how much
                                 product damage is associated with the inbound shipments.

                                 The price charged for product also obviously effects profitability. Some dis-
                                 tributors distribute large numbers of products that are only slightly
                                 profitable or even slightly unprofitable. These companies generate a large
                                 percentage of their profits on a relatively few products, yet they cannot
                                 eliminate most of the marginal products or risk losing customers. For these
                                 companies, one key to profitability is based upon deriving the maximum
                                 profit for products that suddenly are in short demand while minimizing
                                 losses from slow moving products.

                                 The masters of flexible pricing based upon variable demand and customer
                                 segmentation have been the airlines, hotels and, more recently, rental car



12 • ARCweb.com • Copyright © ARC Advisory Group
ARC Strategies • December 2001




companies.    Airlines, for example, adopt numerous pricing strategies to
maximize profitability. In the course of normal day-to-day operations, they
have to decide whether to quote a price low enough to guarantee early sales
or quote a higher price and risk that some units will remain unsold. In allo-
cating seating capacity, airline managers trade off between two types of
losses. Yield loss is selling at a low price and losing a better price later, while
Spoilage loss is waiting in vain to sell at a high price and losing the opportu-
nity of an earlier low price offer. So airlines typically sell some seats early at
low prices and guard against the risk of yield loss by blocking out some units
in the hope of selling them later at a high price. However, in high demand
travel periods, such as during holidays, airlines endeavor to garner the
maximum returns for a product that is in high demand.

Manugistics offers a dynamic pricing solution called PRO
(Pricing and Revenue Optimization) and is increasingly fo-               Other corporate KPIs, in addition to
cused on helping manufacturers deploy these solutions. PRO              profitability, need to be measured on
                                                                              an ongoing basis. Too narrow a
forecasts the response of different customer segments to prices
                                                                             focus on profitability can cause a
of products throughout the product lifecycle. PRO provides
                                                                                      company to under invest.
analysis on what a customer segment is willing to pay and
then generates specific pricing recommendations by period.
This solution depends upon strong customer data, and a large part of the im-
plementation can involve data cleansing. If the initial data is not strong, the
ongoing collection of customer responses to prices will allow the optimiza-
tion model to improve with time.




PTP and Customer Service

Among the most important issues in implementing PTP will be cultural is-
sues. Companies know they would not exist without customers, and it is
natural to want to keep those customers happy. It is also widely argued that
superior customer service leads to happy customers who will not defect to
competitors. Furthermore, it is also understood that it is far more costly to
gain new customers than to retain existing ones. It is natural for many peo-
ple in a company to resist the move to PTP because it just feels wrong.

These are valid feelings, and they need to be directly addressed before a
company can hope to succeed in a PTP project. There are some companies
that do compete on superior customer service, and upscale customers are




                                                                  Copyright © ARC Advisory Group • ARCweb.com •   13
ARC Strategies • December 2001




                                 willing to pay a premium for their services. But only a relatively small num-
                                 ber of companies compete solely on the basis of superior service. The three
                                 main ways companies compete are product (technically advanced or superior
                                 product quality), price, and service. In many instances, some combination of
                                 the three provides a niche in which a company can profitably compete.

                                 Furthermore, PTP will enhance service for the majority of customers. One
                                 measure of service is the Perfect Order Metric. A Perfect Order is an order
                                 where undamaged products are delivered on time, in the proper quantities
                                 with no unauthorized substitutions, with the proper Value Added Services
                                 performed and the correct billing.       Most companies perform miserably
                                 around this ultimate service metric, with many companies having well under
                                 60 percent of orders being perfect. Complex customer ordering behavior is a
                                 major reason for poor performance on this Key Performance Indicator. The
                                 most unprofitable customers will often be the customers that are adding the
                                 most complexity to a company’s processes. Serving these customers’ needs
                                 harms the service level for core customers.

                                 A company’s assets, processes, and people skills determine what types of
                                 fulfillment complexity a company can profitably handle. If companies de-
                                 cide to add assets and improve processes to handle greater fulfillment
                                 complexity, than that is a strategic decision. The payoff to such a decision
                                 will depend upon the volume of the resulting business, the actual costs of
                                 doing the more complex fulfillment, and the margin generated. Very often,
                                 however, the most complex service requirements are best handled by Third
                                 Party Logistics providers, and they will charge a set fee for the product but
                                 variable fees based on the particular services.

                                 Many people in a company have a vested interest not to move to PTP. If
                                 salespeople are compensated based on sales rather than profitability, they
                                 will resist any system that shows that they may be hurting corporate profit-
                                 ability rather than enhancing it.    Moving forward will definitely require
                                 support from top management. Good luck!




14 • ARCweb.com • Copyright © ARC Advisory Group
ARC Strategies • December 2001




Analyst: Steve Banker
Editor:    Ed Bassett
Distribution: All EAS Clients


Acronym Reference: For a complete list of industry acronyms, refer to our web
page at www.arcweb.com/arcweb/Community/terms/indterms.htm
3PL    Third Party Logistics                ERP    Enterprise Resource Planning
ABC    Activity-Based Costs                 IT     Information Technology
API    Application Program Interface        KPI    Key Performance Indicator
ATP    Available-to-Promise                 LMS    Labor Management System
B2B    Business-to-Business                 MIS    Management Information System
B2C    Business-to-Consumer                 MRP    Materials Resource Planning
BPR    Business Process Reengineering       OMS    Order Management System
CAGR   Compound Annual Growth Rate          P&L    Profit & Loss
CMM    Collaborative Manufacturing          PAS    Process Automation System
       Management                           PTP    Profitable-to-Promise
CRM    Customer Relationship Management     ROI    Return on Investment
CSR    Customer Service Representative      SCE    Supply Chain Execution
CTP    Capable-to-Promise                   SKU    Stock Keeping Unit
DC     Distribution Center                  TMS    Transportation Management System
EAI    Enterprise Application Integration   VAS    Value Added Service
EAM    Enterprise Asset Management          WAH    Web Application Hosting
EC     Electronic Commerce                  WMS    Warehouse Management System




Founded in 1986, ARC Advisory Group is the leader in providing strategic plan-
ning and technology assessment services to leading manufacturing companies,
utilities, and global logistics providers, as well as to software and solution suppli-
ers worldwide. From Global 1000 companies to small start-up firms, ARC
provides the strategic knowledge needed to succeed in today’s technology driven
economy.
ARC Strategies is published monthly by ARC. All information in this report is pro-
prietary to and copyrighted by ARC. No part of it may be reproduced without
prior permission from ARC.
You can take advantage of ARC's extensive ongoing research plus experience of
our staff members through our Advisory Services. ARC’s Advisory Services are
specifically designed for executives responsible for developing strategies and
directions for their organizations. For subscription information, please call, fax, or
write to:
       ARC Advisory Group, Three Allied Drive, Dedham, MA 02026 USA
       Tel: 781-471-1000, Fax: 781-471-1100, Email: info@ARCweb.com
                      Visit our web page at ARCweb.com




                                                                     Copyright © ARC Advisory Group • ARCweb.com •   15
Cambridge, U.K.


                                                       Düsseldorf, Germany


                                                          Munich, Germany


                                                        Hamburg, Germany


                                                              Tokyo, Japan


                                                           Bangalore, India


                                                                Boston, MA


                                                             Pittsburgh, PA


                                                          San Francisco, CA



                                                     Visit ARCweb.com for
                                               complete contact information




Three Allied Drive • Dedham, MA 02026 USA • 781-471-1000 • Fax 781-471-1100

Weitere ähnliche Inhalte

Was ist angesagt?

Smart menu lecture 6 revenue model
Smart menu lecture 6 revenue modelSmart menu lecture 6 revenue model
Smart menu lecture 6 revenue model
Stanford University
 
Using Ariba to Strengthen Customer Relationships
Using Ariba to Strengthen Customer RelationshipsUsing Ariba to Strengthen Customer Relationships
Using Ariba to Strengthen Customer Relationships
SAP Ariba
 
Nrf13 brasil varejo conectando a indústria ao cliente
Nrf13 brasil varejo conectando a indústria ao clienteNrf13 brasil varejo conectando a indústria ao cliente
Nrf13 brasil varejo conectando a indústria ao cliente
Brasil Varejo
 
Chap016 customer retention
Chap016 customer retentionChap016 customer retention
Chap016 customer retention
Hee Young Shin
 
Commerical Advantage Services Brochure
Commerical Advantage Services BrochureCommerical Advantage Services Brochure
Commerical Advantage Services Brochure
AlexHewitt
 
Best Practices in Trading Partner Collaboration
Best Practices in Trading Partner CollaborationBest Practices in Trading Partner Collaboration
Best Practices in Trading Partner Collaboration
SAP Ariba
 
CLM Measuring the Real Impact
CLM Measuring the Real ImpactCLM Measuring the Real Impact
CLM Measuring the Real Impact
Luna Kawash
 
Five Steps to Better Trading Partner Collbaoration
Five Steps to Better Trading Partner CollbaorationFive Steps to Better Trading Partner Collbaoration
Five Steps to Better Trading Partner Collbaoration
SAP Ariba
 
Smart menu lecture 5 cust relationships
Smart menu lecture 5 cust relationshipsSmart menu lecture 5 cust relationships
Smart menu lecture 5 cust relationships
Stanford University
 

Was ist angesagt? (19)

POS Processing by Computer Market Research
POS Processing by Computer Market ResearchPOS Processing by Computer Market Research
POS Processing by Computer Market Research
 
Supply chain
Supply chainSupply chain
Supply chain
 
Capturing the preference pattern of micro-segments within customer segments
Capturing the preference pattern of micro-segments within customer segmentsCapturing the preference pattern of micro-segments within customer segments
Capturing the preference pattern of micro-segments within customer segments
 
Smart menu lecture 6 revenue model
Smart menu lecture 6 revenue modelSmart menu lecture 6 revenue model
Smart menu lecture 6 revenue model
 
Using Ariba to Strengthen Customer Relationships
Using Ariba to Strengthen Customer RelationshipsUsing Ariba to Strengthen Customer Relationships
Using Ariba to Strengthen Customer Relationships
 
Nrf13 brasil varejo conectando a indústria ao cliente
Nrf13 brasil varejo conectando a indústria ao clienteNrf13 brasil varejo conectando a indústria ao cliente
Nrf13 brasil varejo conectando a indústria ao cliente
 
Chap016 customer retention
Chap016 customer retentionChap016 customer retention
Chap016 customer retention
 
Commerical Advantage Services Brochure
Commerical Advantage Services BrochureCommerical Advantage Services Brochure
Commerical Advantage Services Brochure
 
Bill Stankiewicz Scope Copy 2010 Sales The Customer And The Supply Chain
Bill Stankiewicz Scope Copy 2010 Sales The Customer And The Supply ChainBill Stankiewicz Scope Copy 2010 Sales The Customer And The Supply Chain
Bill Stankiewicz Scope Copy 2010 Sales The Customer And The Supply Chain
 
Business Value Networks And Information Technology V5
Business Value Networks And Information Technology V5Business Value Networks And Information Technology V5
Business Value Networks And Information Technology V5
 
Kneebone financial services presentation
Kneebone financial services  presentation Kneebone financial services  presentation
Kneebone financial services presentation
 
Best Practices in Trading Partner Collaboration
Best Practices in Trading Partner CollaborationBest Practices in Trading Partner Collaboration
Best Practices in Trading Partner Collaboration
 
CLM Measuring the Real Impact
CLM Measuring the Real ImpactCLM Measuring the Real Impact
CLM Measuring the Real Impact
 
Five Steps to Better Trading Partner Collbaoration
Five Steps to Better Trading Partner CollbaorationFive Steps to Better Trading Partner Collbaoration
Five Steps to Better Trading Partner Collbaoration
 
Indiana University - Accenture Case Competition 2009
Indiana University - Accenture Case Competition 2009Indiana University - Accenture Case Competition 2009
Indiana University - Accenture Case Competition 2009
 
Smart menu lecture 7 partners
Smart menu lecture 7 partnersSmart menu lecture 7 partners
Smart menu lecture 7 partners
 
3 2013 smb group presentation
3 2013 smb group presentation3 2013 smb group presentation
3 2013 smb group presentation
 
Effective Sales Lead Generation (Forte Consultancy Group)
Effective Sales Lead Generation (Forte Consultancy Group)Effective Sales Lead Generation (Forte Consultancy Group)
Effective Sales Lead Generation (Forte Consultancy Group)
 
Smart menu lecture 5 cust relationships
Smart menu lecture 5 cust relationshipsSmart menu lecture 5 cust relationships
Smart menu lecture 5 cust relationships
 

Andere mochten auch (8)

La revolució industrial
La revolució industrialLa revolució industrial
La revolució industrial
 
Ryan Adams 9009
Ryan Adams 9009Ryan Adams 9009
Ryan Adams 9009
 
Art of InfoJacking, Source Conference Seattle, 2011
Art of InfoJacking, Source Conference Seattle, 2011Art of InfoJacking, Source Conference Seattle, 2011
Art of InfoJacking, Source Conference Seattle, 2011
 
7º prueba de respuesta restringida.
7º prueba de respuesta restringida.7º prueba de respuesta restringida.
7º prueba de respuesta restringida.
 
Nuevas Formas de Trabajo_Emprendedores2020_30_nov_2012
Nuevas Formas de Trabajo_Emprendedores2020_30_nov_2012Nuevas Formas de Trabajo_Emprendedores2020_30_nov_2012
Nuevas Formas de Trabajo_Emprendedores2020_30_nov_2012
 
Viraliti Investor Pitch
Viraliti Investor PitchViraliti Investor Pitch
Viraliti Investor Pitch
 
Preguntas del examen
Preguntas del  examenPreguntas del  examen
Preguntas del examen
 
La revolució industrial
La revolució industrialLa revolució industrial
La revolució industrial
 

Ähnlich wie Achieving profitable to promise in distribution centric supply chain

National conference 2011 david walsh - eircom (26.05.11)
National conference 2011   david walsh - eircom (26.05.11)National conference 2011   david walsh - eircom (26.05.11)
National conference 2011 david walsh - eircom (26.05.11)
Sales Institute Ireland
 
Lean Supply Chain Execution with Datacraft Solutions
Lean Supply Chain Execution with Datacraft SolutionsLean Supply Chain Execution with Datacraft Solutions
Lean Supply Chain Execution with Datacraft Solutions
Datacraft Solutions Inc.
 
11 Tips to Optimize Your Multi-Channel Marketing Campaigns
11 Tips to Optimize Your Multi-Channel Marketing Campaigns11 Tips to Optimize Your Multi-Channel Marketing Campaigns
11 Tips to Optimize Your Multi-Channel Marketing Campaigns
Vivastream
 
Balanced Scorecard Presentation For Gemba
Balanced Scorecard Presentation For GembaBalanced Scorecard Presentation For Gemba
Balanced Scorecard Presentation For Gemba
Benjamin Shobert
 
Newgen Solutions for Telecom
Newgen Solutions for TelecomNewgen Solutions for Telecom
Newgen Solutions for Telecom
newgenpartners
 

Ähnlich wie Achieving profitable to promise in distribution centric supply chain (20)

National conference 2011 david walsh - eircom (26.05.11)
National conference 2011   david walsh - eircom (26.05.11)National conference 2011   david walsh - eircom (26.05.11)
National conference 2011 david walsh - eircom (26.05.11)
 
Lean Supply Chain Execution with Datacraft Solutions
Lean Supply Chain Execution with Datacraft SolutionsLean Supply Chain Execution with Datacraft Solutions
Lean Supply Chain Execution with Datacraft Solutions
 
VW EMS case March 2010
VW EMS case March 2010VW EMS case March 2010
VW EMS case March 2010
 
11 Tips to Optimize Your Multi-Channel Marketing Campaigns
11 Tips to Optimize Your Multi-Channel Marketing Campaigns11 Tips to Optimize Your Multi-Channel Marketing Campaigns
11 Tips to Optimize Your Multi-Channel Marketing Campaigns
 
311387
311387311387
311387
 
Don\'t just listen - act
Don\'t just listen - actDon\'t just listen - act
Don\'t just listen - act
 
Push & pull v1.0-c
Push & pull v1.0-cPush & pull v1.0-c
Push & pull v1.0-c
 
Balanced Scorecard Presentation For Gemba
Balanced Scorecard Presentation For GembaBalanced Scorecard Presentation For Gemba
Balanced Scorecard Presentation For Gemba
 
Achieving Dialogue In The Age Of The Omni-Channel Customer
Achieving Dialogue In The Age Of The Omni-Channel CustomerAchieving Dialogue In The Age Of The Omni-Channel Customer
Achieving Dialogue In The Age Of The Omni-Channel Customer
 
Customer satisfaction practices inventory continuum
Customer satisfaction practices inventory continuumCustomer satisfaction practices inventory continuum
Customer satisfaction practices inventory continuum
 
Valuation of Customer Assets
Valuation of Customer AssetsValuation of Customer Assets
Valuation of Customer Assets
 
Newgen Solutions for Telecom
Newgen Solutions for TelecomNewgen Solutions for Telecom
Newgen Solutions for Telecom
 
Managing modern trade
Managing modern tradeManaging modern trade
Managing modern trade
 
Crystal Qube™ Presentation
Crystal Qube™ PresentationCrystal Qube™ Presentation
Crystal Qube™ Presentation
 
Operational Relevance: A Mandate for High-Tech Marketers
Operational Relevance: A Mandate for High-Tech MarketersOperational Relevance: A Mandate for High-Tech Marketers
Operational Relevance: A Mandate for High-Tech Marketers
 
The 8020 conundrum airtel
The 8020 conundrum   airtelThe 8020 conundrum   airtel
The 8020 conundrum airtel
 
Crm Od
Crm OdCrm Od
Crm Od
 
NetApp OBIEE Phase 1
NetApp OBIEE Phase 1NetApp OBIEE Phase 1
NetApp OBIEE Phase 1
 
Business case KBC (www.bmcons.com - time-driven activity-based costing, profi...
Business case KBC (www.bmcons.com - time-driven activity-based costing, profi...Business case KBC (www.bmcons.com - time-driven activity-based costing, profi...
Business case KBC (www.bmcons.com - time-driven activity-based costing, profi...
 
Customer Relationship Management
Customer Relationship ManagementCustomer Relationship Management
Customer Relationship Management
 

Mehr von ARC Advisory Group

Three market trends drive collaborative value networks to the next level
Three market trends drive collaborative value networks to the next levelThree market trends drive collaborative value networks to the next level
Three market trends drive collaborative value networks to the next level
ARC Advisory Group
 

Mehr von ARC Advisory Group (20)

Eam guide-video-2015
Eam guide-video-2015Eam guide-video-2015
Eam guide-video-2015
 
Information Driven Enterprise for the Connected World
Information Driven Enterprise for the Connected WorldInformation Driven Enterprise for the Connected World
Information Driven Enterprise for the Connected World
 
Stork Presentation on Migration (Willem Hazenberg)
Stork Presentation on Migration (Willem Hazenberg)Stork Presentation on Migration (Willem Hazenberg)
Stork Presentation on Migration (Willem Hazenberg)
 
Asset Information Management (AIM) Presentation @ ARC's 2011 Industry Forum
Asset Information Management (AIM) Presentation @ ARC's 2011 Industry ForumAsset Information Management (AIM) Presentation @ ARC's 2011 Industry Forum
Asset Information Management (AIM) Presentation @ ARC's 2011 Industry Forum
 
Three market trends drive collaborative value networks to the next level
Three market trends drive collaborative value networks to the next levelThree market trends drive collaborative value networks to the next level
Three market trends drive collaborative value networks to the next level
 
Mobile Technologies and Supply Chain @ ARC's 2011 Industry Forum
Mobile Technologies and Supply Chain @ ARC's 2011 Industry Forum Mobile Technologies and Supply Chain @ ARC's 2011 Industry Forum
Mobile Technologies and Supply Chain @ ARC's 2011 Industry Forum
 
Enterprise Mobility - Current Practices and Future Plans for Mobility Systems...
Enterprise Mobility - Current Practices and Future Plans for Mobility Systems...Enterprise Mobility - Current Practices and Future Plans for Mobility Systems...
Enterprise Mobility - Current Practices and Future Plans for Mobility Systems...
 
Energy Management Strategies for Operational Excellence @ ARC's 2011 Industry...
Energy Management Strategies for Operational Excellence @ ARC's 2011 Industry...Energy Management Strategies for Operational Excellence @ ARC's 2011 Industry...
Energy Management Strategies for Operational Excellence @ ARC's 2011 Industry...
 
Energy Management and the Evolution of Intelligent Motor Control and Drives @...
Energy Management and the Evolution of Intelligent Motor Control and Drives @...Energy Management and the Evolution of Intelligent Motor Control and Drives @...
Energy Management and the Evolution of Intelligent Motor Control and Drives @...
 
Driving Innovation, Sustainability and Performance @ ARC's 2011 Industry Forum
Driving Innovation, Sustainability and Performance @ ARC's 2011 Industry Forum Driving Innovation, Sustainability and Performance @ ARC's 2011 Industry Forum
Driving Innovation, Sustainability and Performance @ ARC's 2011 Industry Forum
 
Anti-counterfeiting and Brand Protection (ABP) Workshop @ ARC's 2011 Industry...
Anti-counterfeiting and Brand Protection (ABP) Workshop @ ARC's 2011 Industry...Anti-counterfeiting and Brand Protection (ABP) Workshop @ ARC's 2011 Industry...
Anti-counterfeiting and Brand Protection (ABP) Workshop @ ARC's 2011 Industry...
 
Strategies for Asset Performance Management @ ARC's 2011 Industry Forum
Strategies for Asset Performance Management @ ARC's 2011 Industry Forum Strategies for Asset Performance Management @ ARC's 2011 Industry Forum
Strategies for Asset Performance Management @ ARC's 2011 Industry Forum
 
Current Automation Purchasing Strategies Fall Short
Current Automation Purchasing Strategies Fall ShortCurrent Automation Purchasing Strategies Fall Short
Current Automation Purchasing Strategies Fall Short
 
CPM Identified as RPM Engine at ARC Forum
CPM Identified as RPM Engine at ARC ForumCPM Identified as RPM Engine at ARC Forum
CPM Identified as RPM Engine at ARC Forum
 
Controls to CPM Connection: Are We There?
Controls to CPM Connection: Are We There?Controls to CPM Connection: Are We There?
Controls to CPM Connection: Are We There?
 
Conoco on Path to Reliability Centered Loop Management: Enhancing ROA on the Way
Conoco on Path to Reliability Centered Loop Management: Enhancing ROA on the WayConoco on Path to Reliability Centered Loop Management: Enhancing ROA on the Way
Conoco on Path to Reliability Centered Loop Management: Enhancing ROA on the Way
 
Component Based Solutions Well Aligned with Needs of Service Logistics Providers
Component Based Solutions Well Aligned with Needs of Service Logistics ProvidersComponent Based Solutions Well Aligned with Needs of Service Logistics Providers
Component Based Solutions Well Aligned with Needs of Service Logistics Providers
 
Combined Fluid Power and Mechatronic Technology Optimizes Solutions
Combined Fluid Power and Mechatronic Technology Optimizes SolutionsCombined Fluid Power and Mechatronic Technology Optimizes Solutions
Combined Fluid Power and Mechatronic Technology Optimizes Solutions
 
Collaborative Asset Lifecycle Management Vision and Strategies
Collaborative Asset Lifecycle Management Vision and StrategiesCollaborative Asset Lifecycle Management Vision and Strategies
Collaborative Asset Lifecycle Management Vision and Strategies
 
Closing the Gap on Digital Manufacturing
Closing the Gap on Digital ManufacturingClosing the Gap on Digital Manufacturing
Closing the Gap on Digital Manufacturing
 

Achieving profitable to promise in distribution centric supply chain

  • 1. BY ARC ADVISORY GROUP DECEMBER 2001 Achieving Profitable to Promise in Distribution Centric Supply Chains Profitable to Promise Is Possible.............................................................. 3 PTP Is as Simple as ABC......................................................................... 3 ABC Analytic Engines............................................................................. 5 Pricing Planned and Spot Buys ............................................................... 7 ABC Formulas Must Be Accurate........................................................... 10 PTP, Product Cost, and Dynamic Pricing................................................ 12 PTP and Customer Service.................................................................... 13 Enterprise & Automation Strategies for Industry Executives
  • 2. ARC Strategies • December 2001 Profitable 2% Customers Profit Margin 0% -2% Unprofitable Customers Customers (Ranked Least to Most Profitable) Taking Orders from Unprofitable Customers Is Bad Business ABC Data Long Term Sources Contract ERP ABC Negotiation General Ledger Analytic Allocation Logic Order Mgmt. Engine WMS Customer Profit Configurator 3PL Billing Rating Customer Labor Mgmt. 1 A Specific 2 B Spot Pricing TMS 3 B 4 C 5 B CSR Portal Other 6 B Problem Resolution The ABC Analytic Engine 2 • ARCweb.com • Copyright © ARC Advisory Group
  • 3. ARC Strategies • December 2001 Profitable to Promise Is Possible First came Available-To-Promise (ATP), which allows product to be prom- ised if there are sufficient quantities in the warehouse. Then came Capable- To-Promise (CTP), which allows the Make-To-Order (MTO) manufacturer to check production capacity and see if the customer order date can be met. But the holy grail of order promising is Profitable-To-Promise. The question should not be “can we meet the customer’s requirements?” But rather, “should we?” How profitable is this customer? How profitable will this or- der be? Because PTP involves a customer touch point surrounding the The time cost of each process step sales process, it is a Customer Relationship Management (CRM) required to sell and deliver an item application. Traditional CRM solutions cannot tell you how must be accounted for. profitable your customers are. Profitability should be the central focus of managing customers, and PTP lies at the heart of ad- vanced CRM solutions. Doing PTP will still require CTP or ATP. It is bad business to take orders that cannot be fulfilled in a timely manner. Eventu- ally we will see PTP and CTP technologies merge, but that is still a few years out. Order profitability has three main pillars: customer behaviors, product and service costs, and the price charged. Activity-Based Cost (ABC) Analytics Engines should be used to provide the core customer profitability data for robust PTP within the Distribution-Centric Supply Chain sector. Distribu- tion-Centric Supply Chains are supply chains in which the key constraints fall within the sphere of fulfillment, from the finished goods Distribution Center (DC) out to the customer. The Activity-Based Cost (ABC) methodol- ogy is virtually a perfect fit for doing PTP in the Distribution-Centric Supply Chain. While ABC will play a role in PTP in the Manufacturing and Sourcing Supply Chains, its fit is not quite so seamless. PTP Is as Simple as ABC Customers do not behave the same way. Some place simple orders with long lead times. Others place complex multi-product and multi-ship orders, call back to change the quantities, call back again to change the delivery time, and then all too often call to cancel the order. Furthermore, some customers Copyright © ARC Advisory Group • ARCweb.com • 3
  • 4. ARC Strategies • December 2001 require Value Added Services (VAS) such as special packaging, kitting, and shipping. The only way to know whether a customer is profitable is to en- gage in an Activity-Based Costing (ABC) analysis. Activity-Based Costing is at the core of profitable order promising. More Profitable Customers Less Profitable Customers Order large quantities Order small quantities Order high margin products Order low margin products Order standard products Order special products Pay standard prices Require discounts Pay on time Pay late Cancel orders rarely Cancel orders frequently Use standard packaging, cases & pallets Require special fulfillment services Use standard deliveries Require special deliveries Rarely return goods Often return goods Do not use charge backs Frequently use charge backs Require low technical support Require high technical support Profitable and Unprofitable Customers Can Be Distinguished by Their Behavior McNeilus Steel, a Minnesota-based light manufacturer and distributor of car- bon steel mill products, implemented a PTP application in just a few months and received payback for it in less than a year. Their focus was generating granular Customer Profit & Loss (P&L) statements that allowed their sales force to understand which customers were profitable and more importantly why. What were the customer behaviors that made an account a money- losing proposition? Once armed with that data they worked to change the customer’s behavior. Changing behavior, rather than dumping customers, is particularly impor- tant for a distributor because the more customers buy, the more volume discounts a distributor can get from their suppliers. McNeilus’ advice for others contemplating this kind of a project: have wide cross-functional par- ticipation in the project. But even with wide participation, McNeilus found an initial unwillingness among the sales staff to believe the Customer P&L reports. 4 • ARCweb.com • Copyright © ARC Advisory Group
  • 5. ARC Strategies • December 2001 Activity-Based Costing The vast majority of manufacturers do a poor job of understanding customer profitability because existing applications are not designed to capture activ- ity-based customer order costs. Traditional accounting assumes that labor and direct materials represent the vast majority of a company’s costs. Auto- mation, efficient manufacturing, and the proliferation in value added services combine to reduce the proportion of costs represented by direct ma- terial and labor. The goal should be to gather customer-based ABCs in a way that allows managers with profit and loss responsibility to make better deci- sions. In particular, this data can be used to decide how to price products for particular customers. ABC projects can be approached in one of two ways. A predictive model can be created to pull data from a variety of systems and predict the profitability of certain customers based upon their predicted behaviors. The problem with this is that customer behavior does not always reflect what the model predicted. The alternative is to use an ABC Analytic Engine that reports the historical ABC results that are based on actual activities. ABC Analytic Engines An ABC Analytic Engine captures the Activity-Based Costs and allocates overhead by Customer, Product, and Territory. The system pulls data from ERP systems (particularly the General Ledger and Order Management mod- ules) and other systems, and uses algorithms to allocate costs (both direct and “overhead”) by order line and customer. ABC Analytic Engines Provide PTP Reports Useful for: For example, one set of activities in order fulfillment is based • Changing customer behaviors on order taking. The cost of taking different orders depends • Renegotiating customer contracts on the order taking activities. Regardless of the order, it may • Deciding which customers to drop take a Customer Service Representative (CSR) 30 seconds to pull up the right computer screen. The number of line items in the order are also a factor; it may take 30 seconds to handle each line item. If the item is not in stock, the CSR must call the vendor; that takes 10 min- utes. Rush orders may need approval from a warehouse manager; that usually takes 15 minutes. A customer on a credit hold takes 10 minutes, on average, to get approval from the finance department. In short, ABC alloca- Copyright © ARC Advisory Group • ARCweb.com • 5
  • 6. ARC Strategies • December 2001 tions depend on getting the right data from a system, an analysis of behavior, and if/then formulas that do the math and apply costs to customer activities. In generating the algorithm to allocate Activity-Based Costs, the analysis will frequently need to go across departmental boundaries. For example, the cost of canceling an order is largely external to the customer service department. If an order line is cancelled, the costs of the cancellation vary depending on whether the cancellation was done over the Internet (virtually no costs if enough lead time is given), whether the problem is handled by a CSR (a small ABC associated with that CSR’s time), and the lead time (if sufficient lead time is given, no cost, if the order has dropped into the Warehouse Management System (WMS) for fulfillment, the costs for undoing work can be substantial). While there are companies that provide models for predicting Activity-Based Costs, Acorn Systems is one of the few that provide a true standalone ABC Analytic Engine. Profit Analyzer from Acorn does not predict ABCs, it meas- ures these costs and generates monthly reports that include customer, product, and vendor profitability. Order Entry is 10 times company average. Delivery expense is 15 times company average. The drill down shows many small orders delivered separately. Processing in the South facility is highly inefficient. The drill down shows a majority of the orders placed by customer were processed out of the South facility. Large ERP companies also claim that their solutions have strong ABC com- ponents. While ARC does believe that leading ERP companies can provide 6 • ARCweb.com • Copyright © ARC Advisory Group
  • 7. ARC Strategies • December 2001 strong product costing in discrete industries whose products tend to have longer product lifecycles, ARC is not impressed with their capability to track costs from the finished goods Distribution Center (DC) out to the customer. Further, while ERP style ABC is used widely in Europe, particularly Ger- many, it is used as a budgeting tool rather than a dynamic CRM decision support and execution solution. Acorn Solutions does offer a solution that can be used in a more dynamic fashion in distribution centric supply chains. Most of 20.0% the companies that had implemented an < 1 Year Acorn System’s solution had the highest 1-2 Years praise for the company. ARC interviewed seven customers, including five with im- 80.0% plementations of more than a year. Eighty Payback Period for ABC Analytic Engines percent of the users report a payback pe- riod of less than a year; one reports a payback period of between one and two years. While the most common and largest source of payback came from better management of customer profit- ability, users also reported payback from better management of products, vendors, and operations. Pricing Planned and Spot Buys The goods that are purchased by large companies fall into two classes: spot buys and planned buys. Spot buys are somewhat spontaneous ad hoc pur- chases whose price is usually based on a price list. Planned buys are negotiated rates for larger quantities of goods to be delivered over a longer period of time and are often negotiated on an annual basis. Pricing Planned Buys The ABC Analytic Engine produces a monthly customer profit and loss re- port. Customers can be profitable or not based upon the product mix they purchase, delivery factors, order size, and the type of Value Added Services required. The results from this report can be used to change customer behav- ior or renegotiate contracts. When renegotiating contracts, either the price for products can be raised or special charges can be accessed for Value Added Services or other customer behaviors that drive higher costs. Copyright © ARC Advisory Group • ARCweb.com • 7
  • 8. ARC Strategies • December 2001 All of the companies ARC interviewed, except one, report using the results of the customer P&L to change customer behaviors. The company that is the exception will eventually confront their customers. But they want to put their own house in order first, so that customers cannot argue that it is their inefficient operations, rather than the customer’s behavior, that is the source of the problem. The other companies that ARC interviewed report that being armed with hard data and examples of customer behavior that drove higher costs made the process of changing behavior easier than they had expected. One man- ager said, “he who has the hard data wins.” Another manager reported that some of the activities that were costly for the company (handling odd sized pallets, for example) were also costly to its customers, something the cus- tomer would not have discovered if the issue had not been raised. Only one executive mentioned using the data to drop customers, and only two used the data to renegotiate contracts. Users of this system that have renegotiated contracts report that while they approached the renegotiation with a good deal of trepidation, the process was often easier than expected. They discovered that they were more important to some customers than they had realized. This process of setting a price for customers, particularly large or important customers, may need to involve a team that includes sales managers as well as managers with profit and loss responsibility. Historical profitability in- formation is often only the starting point for making customer pricing decisions. At times, unprofitable customers are accepted in an initial en- gagement as a way of getting a company’s foot in the door. Fur- ABC Analytic Engines Provide PTP Information That Can Be Used to: thermore, a customer may have some divisions that are • Change customer behaviors; unprofitable and others that are very profitable. Doing business with the unprofitable divisions may be the price of doing busi- • Negotiate or renegotiate customer contracts; ness with the profitable ones. Finally, if facilities are • Drop customers. underutilized, accepting a large, slightly unprofitable customer is still good business. Another company with an interesting solution is ABC Technologies. ABC has developed a predictive modeling tool. While Acorn’s solution is inter- nally focused, ABC Technologies’ Oros Value Chain Analyzer helps companies examine collaborative activities that can lower costs for both partners. These lower costs can than be reflected in a lower negotiated price. 8 • ARCweb.com • Copyright © ARC Advisory Group
  • 9. ARC Strategies • December 2001 Pricing Spot Buys Acorn Systems also has developed a predictive modeling tool called “Profit Optimizer For Orders.” ABC Technologies has a similar solution. While the ABC Analytic Engine can tell Account Managers after the fact whether an order has been profitable, tools are needed to help them during the negotia- tion phase. The ABC Analytic Engine, in turn, can close the loop and make sure that the predicted customer profitability was actually achieved. The predictive model used in the initial contract negotiation can be used on- line, in real-time or off-line. On-line usage requires greater implementation complexity. The predictive model allows key profit driving variables such as whether the goods require special packaging, the skid size, and the extra costs for rush and special orders to be factored into the contract. The simula- tion engine is asked to present a set number of options for improving order profitability and given a set number of simulation runs to discover those op- tions. This tool can also be used in reverse auction situations and allows a company to know when they should drop out of the auction. The ABC Analytic Engine can also be used to price spot buys in a different way. Periodically, perhaps every month or two, a customer’s ordering be- havior can be reviewed, and customers can be classed as “A” customers (highly profitable), “B” customers (marginally profit- able), and “C” customers (unprofitable). C customers can All the managers interviewed believe that be charged a higher flat rate or a price with surcharges sales people should be compensated for specific behaviors ($100 every time an order line is based on profit rather revenues. This will be critical in changing behaviors. All but cancelled within 72 hours of due date delivery). The cus- one have moved slowly to implement this tomer-specific pricing can reside on Internet product policy; changing compensation policies is a configurators and catalogs or internal systems only the tough transformation. sales people see. The Account Manager Portal It is not possible to completely automate the process of pricing goods and services for specific customers. For example, if a customer calls to complain that they have been inappropriately charged for an expedited shipment, an Account Manager will still need to make resolve the issue. Account Manag- ers will need a portal that pulls relevant data from the ABC Analytic Engine and other systems to handle such complaints. Copyright © ARC Advisory Group • ARCweb.com • 9
  • 10. ARC Strategies • December 2001 ABC Formulas Must Be Accurate Certain customer costs are easy to calculate. Calculating shipping costs for particular orders by customer is a straight feed from the pertinent field in a database. In other cases, for other calculations, the necessary data does not exist. One interviewed company had to begin capturing customer order data they had not captured in the past. The general methodology for determining these costs is to have a cross-functional team that includes operational, fi- nance, and IT people work with implementation personnel from the software supplier. This implementation team interviews personnel from across the company to understand processes, activities, and the time associated with those activities. Some users wish they had more closely supervised the Acorn Systems im- plementation team that wrote the cost allocation formulas. They say that while the Acorn people were diligent, they were not knowledgeable about their business. Therefore, at times, they misinterpreted what company per- sonnel said during the interviews. It was suggested that either someone knowledgeable about the company’s operations participate in all interviews, or at the very least, closely monitor the interviewing process and the conclu- sions that were being drawn. Indirect costs, at first blush, seem very difficult to allo- “The process of interviewing a wide range of cate. They can, however, be logically allocated. For people (in order to write the formulas) example, accounting is considered a support depart- generated interest in what we were doing ment with indirect costs. But it deals with accounts and accelerated acceptance of the system.” receivable and accounts payable, and customer and - Brad Hillery, IS Manager, Webb Chemical vendor behaviors do impact the time spent on these activities. The Human Resources and IT departments are true support departments, and yet there are logical ways to allocate their costs. HR’s work is related to the number of people in that company. The more people a department has, the higher the allocation they deserve. IT’s work relates to the number of computers in the company. The more PCs a department has, the higher that allocation should be. While these indirect cost allocations are not perfect (there can be rational ar- guments for different allocation formulas), it is better to be 90 percent right and making informed decisions than to act blindly. It is important that 100 percent of the costs from the general ledger be allocated to customers, prod- ucts, and vendors. Otherwise, a company is operating with impaired vision. 10 • ARCweb.com • Copyright © ARC Advisory Group
  • 11. ARC Strategies • December 2001 Phases Description 1. Pilot Model Building Project team analyses operations. Algorithms are cre- ated to model work processes. This process can take up to 2 months and involve scores of interviews with managers and workers from multiple departments. 2. Model Validation Model results are reviewed by key personnel from mul- tiple functional areas for the purpose of validating and refining algorithms. This process requires multiple it- erations spanning several weeks. 3. Implementation The software is implemented and appropriate person- nel are trained. This can be done in 2 weeks. 4. Value Capture Business processes are changed to capitalize on the new system. Process changes will continue to occur for as long as the system is utilized by power users. 5. Model & Process This is a living model - the output depends upon the Maintenance model’s fidelity. Up to a week of model maintenance per quarter is required. The Implementation and Maintenance Process for ABC Analytic Engines Supply Chain Execution Systems Have Key Data While all interviewed users pulled almost all of the data from their ERP sys- tems, some said the process of determining formulas used data from execution systems to verify the ERP data. Execution system data is critical to these formulas. A good WMS shows data on slot sizes, important in allocat- ing inventory carrying costs. And the labor costs captured in a good WMS for receiving, put-away, picking, and different Value Added Service activities can be quite granular. Shipping & routing systems show the distance and costs of serving different customers. Often a PTP project indicates places where data in different systems, such as the ERP and execution systems, are inconsistent. SCE Companies Offer Complementary Solutions Certain WMS companies provide software and services that are quite helpful in PTP projects. Suppliers such as McHugh Systems International and EXE Technologies offer both a Labor Management System (LMS) and a service for determining how long different tasks in a DC should take. Other companies, like Optum and MARC Systems, have a LMS solution, but do not offer the engineered labor services. One of the largest cost buckets in distribution is the cost of warehouse labor. Labor Management Systems (LMS) determine the target time for each task based on its work characteristics (distance, weight, equipment, etc.) and Copyright © ARC Advisory Group • ARCweb.com • 11
  • 12. ARC Strategies • December 2001 compare target times to actual completion time. These solutions, imple- mented correctly, have a high ROI based on reduced labor costs. An LMS solution is highly complementary to an ABC project. Both projects put a mi- croscope on actual activities in an attempt to improve profitability. This Is a Living Model, Maintain Its Fidelity! It should be apparent that a substantial amount of effort is involved in gener- ating the ABC allocation model. That work is wasted if the model is not kept up to date. At larger companies, the work associated with keeping these models up to date can run to one week per quarter. The ABC Analytic En- gine generates a report once a quarter when the books close; therefore this work needs to be done each quarter. The work consists of changes to the formulas based on new customers, vendors, overhead allocations that arise as the result of new expenditures, and changes to processes. PTP, Product Cost, and Dynamic Pricing In addition to customer behavior and fulfillment costs, order profitability depends upon product costs and the price charged. Within the Distribution- Centric Supply Chain, product cost is related to the cost paid for the product, the terms and promotions associated with the purchase, and the cost of han- dling and putting away product that comes into the Distribution Center. Advanced WMS solutions can tell you which suppliers are more costly on the inbound side, which can be related to whether they use Advanced Ship Notices, how they palletize and shrink wrap the product, and how much product damage is associated with the inbound shipments. The price charged for product also obviously effects profitability. Some dis- tributors distribute large numbers of products that are only slightly profitable or even slightly unprofitable. These companies generate a large percentage of their profits on a relatively few products, yet they cannot eliminate most of the marginal products or risk losing customers. For these companies, one key to profitability is based upon deriving the maximum profit for products that suddenly are in short demand while minimizing losses from slow moving products. The masters of flexible pricing based upon variable demand and customer segmentation have been the airlines, hotels and, more recently, rental car 12 • ARCweb.com • Copyright © ARC Advisory Group
  • 13. ARC Strategies • December 2001 companies. Airlines, for example, adopt numerous pricing strategies to maximize profitability. In the course of normal day-to-day operations, they have to decide whether to quote a price low enough to guarantee early sales or quote a higher price and risk that some units will remain unsold. In allo- cating seating capacity, airline managers trade off between two types of losses. Yield loss is selling at a low price and losing a better price later, while Spoilage loss is waiting in vain to sell at a high price and losing the opportu- nity of an earlier low price offer. So airlines typically sell some seats early at low prices and guard against the risk of yield loss by blocking out some units in the hope of selling them later at a high price. However, in high demand travel periods, such as during holidays, airlines endeavor to garner the maximum returns for a product that is in high demand. Manugistics offers a dynamic pricing solution called PRO (Pricing and Revenue Optimization) and is increasingly fo- Other corporate KPIs, in addition to cused on helping manufacturers deploy these solutions. PRO profitability, need to be measured on an ongoing basis. Too narrow a forecasts the response of different customer segments to prices focus on profitability can cause a of products throughout the product lifecycle. PRO provides company to under invest. analysis on what a customer segment is willing to pay and then generates specific pricing recommendations by period. This solution depends upon strong customer data, and a large part of the im- plementation can involve data cleansing. If the initial data is not strong, the ongoing collection of customer responses to prices will allow the optimiza- tion model to improve with time. PTP and Customer Service Among the most important issues in implementing PTP will be cultural is- sues. Companies know they would not exist without customers, and it is natural to want to keep those customers happy. It is also widely argued that superior customer service leads to happy customers who will not defect to competitors. Furthermore, it is also understood that it is far more costly to gain new customers than to retain existing ones. It is natural for many peo- ple in a company to resist the move to PTP because it just feels wrong. These are valid feelings, and they need to be directly addressed before a company can hope to succeed in a PTP project. There are some companies that do compete on superior customer service, and upscale customers are Copyright © ARC Advisory Group • ARCweb.com • 13
  • 14. ARC Strategies • December 2001 willing to pay a premium for their services. But only a relatively small num- ber of companies compete solely on the basis of superior service. The three main ways companies compete are product (technically advanced or superior product quality), price, and service. In many instances, some combination of the three provides a niche in which a company can profitably compete. Furthermore, PTP will enhance service for the majority of customers. One measure of service is the Perfect Order Metric. A Perfect Order is an order where undamaged products are delivered on time, in the proper quantities with no unauthorized substitutions, with the proper Value Added Services performed and the correct billing. Most companies perform miserably around this ultimate service metric, with many companies having well under 60 percent of orders being perfect. Complex customer ordering behavior is a major reason for poor performance on this Key Performance Indicator. The most unprofitable customers will often be the customers that are adding the most complexity to a company’s processes. Serving these customers’ needs harms the service level for core customers. A company’s assets, processes, and people skills determine what types of fulfillment complexity a company can profitably handle. If companies de- cide to add assets and improve processes to handle greater fulfillment complexity, than that is a strategic decision. The payoff to such a decision will depend upon the volume of the resulting business, the actual costs of doing the more complex fulfillment, and the margin generated. Very often, however, the most complex service requirements are best handled by Third Party Logistics providers, and they will charge a set fee for the product but variable fees based on the particular services. Many people in a company have a vested interest not to move to PTP. If salespeople are compensated based on sales rather than profitability, they will resist any system that shows that they may be hurting corporate profit- ability rather than enhancing it. Moving forward will definitely require support from top management. Good luck! 14 • ARCweb.com • Copyright © ARC Advisory Group
  • 15. ARC Strategies • December 2001 Analyst: Steve Banker Editor: Ed Bassett Distribution: All EAS Clients Acronym Reference: For a complete list of industry acronyms, refer to our web page at www.arcweb.com/arcweb/Community/terms/indterms.htm 3PL Third Party Logistics ERP Enterprise Resource Planning ABC Activity-Based Costs IT Information Technology API Application Program Interface KPI Key Performance Indicator ATP Available-to-Promise LMS Labor Management System B2B Business-to-Business MIS Management Information System B2C Business-to-Consumer MRP Materials Resource Planning BPR Business Process Reengineering OMS Order Management System CAGR Compound Annual Growth Rate P&L Profit & Loss CMM Collaborative Manufacturing PAS Process Automation System Management PTP Profitable-to-Promise CRM Customer Relationship Management ROI Return on Investment CSR Customer Service Representative SCE Supply Chain Execution CTP Capable-to-Promise SKU Stock Keeping Unit DC Distribution Center TMS Transportation Management System EAI Enterprise Application Integration VAS Value Added Service EAM Enterprise Asset Management WAH Web Application Hosting EC Electronic Commerce WMS Warehouse Management System Founded in 1986, ARC Advisory Group is the leader in providing strategic plan- ning and technology assessment services to leading manufacturing companies, utilities, and global logistics providers, as well as to software and solution suppli- ers worldwide. From Global 1000 companies to small start-up firms, ARC provides the strategic knowledge needed to succeed in today’s technology driven economy. ARC Strategies is published monthly by ARC. All information in this report is pro- prietary to and copyrighted by ARC. No part of it may be reproduced without prior permission from ARC. You can take advantage of ARC's extensive ongoing research plus experience of our staff members through our Advisory Services. ARC’s Advisory Services are specifically designed for executives responsible for developing strategies and directions for their organizations. For subscription information, please call, fax, or write to: ARC Advisory Group, Three Allied Drive, Dedham, MA 02026 USA Tel: 781-471-1000, Fax: 781-471-1100, Email: info@ARCweb.com Visit our web page at ARCweb.com Copyright © ARC Advisory Group • ARCweb.com • 15
  • 16. Cambridge, U.K. Düsseldorf, Germany Munich, Germany Hamburg, Germany Tokyo, Japan Bangalore, India Boston, MA Pittsburgh, PA San Francisco, CA Visit ARCweb.com for complete contact information Three Allied Drive • Dedham, MA 02026 USA • 781-471-1000 • Fax 781-471-1100