1. Yale University DoRT:
Defining Institutional Research
Support
Christopher Incarvito, PhD
Director of Research Technology, Yale University West Campus
Lisa Bertetto-D’Angelo, PhD
Associate Director Science Cores, Yale University

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3. West Campus by the Numbers
136 Acres, 17 buildings
• Research Labs 434,000 GSF
• Administration 346,000
• Specialty Storage 426,000
• General Storage 257,000
• Campus Support 105,000
• Other functions 32,000
• Total Building 1,600,000 GSF
CHAS 24 – Transforming Big Pharma into Big Academia – Yale University West Campus
Challenges of Design, Construction and Transitioning to Operations for New Laboratory Facilities
Wednesday, March 28
9:05 AM
San Diego Mariott Marquis & Marina
Balboa / SMMM
April 25, 2012 243rd ACS National Meeting, San Diego, CA 3

4. Chemical Cancer
Biology Biology
AC
Energy YCGA SMDC
Sciences
BioDesign
HPC HTCB
Microbial
Systems
Diversity
Biology BioDesign
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10. OEHS
General Counsel
Risk Management
OPAC
ITS
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11. DoRT Mission ca. February
2011
• Chaperone technological deployment
• Maintain Yale's visibility at the front line of research
technology
• Disseminate the knowledge and resources necessary
to accelerate research
• Catalyze scientific research and development
• Steward Yale's investments in research infrastructure
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12. Prime Foci
• Inventory Management
• Faculty Relations
• Vendor Relations
• Purchasing Collaborative
• Facilities Planning
• Shared Research Instrumentation
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13. Newly Acquired Inventory
• High-end
instrumentation
– 400+ Gilson HPLC
components
– 4 NMR spectrometers
– 50 Mass
spectrometers
– X-ray Diffraction
• Fundamental Gear
• Glassware
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14. Newly Acquired Inventory
• High-end
instrumentation
– 400+ Gilson HPLC
components
– 4 NMR spectrometers
– 50 Mass
spectrometers
– X-ray Diffraction
• Fundamental Gear
• Glassware
April 25, 2012 243rd ACS National Meeting, San Diego, CA 14

15. Newly Acquired Inventory
• High-end
instrumentation
– 400+ Gilson HPLC
components
– 4 NMR spectrometers
– 50 Mass
spectrometers
– X-ray Diffraction
• Fundamental Gear
• Glassware
April 25, 2012 243rd ACS National Meeting, San Diego, CA 15

16. Newly Acquired Inventory
• High-end
instrumentation
• Fundamental Gear
– 50 Buchi Rotovaps
– 100s hot/stir plates
– 100s vacuum pumps
– Shakers
– 100 Freezers
– Microscopes
• Glassware
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17. Newly Acquired Inventory
• High-end
instrumentation
• Fundamental Gear
• Glassware
– 20,000+ items
– >$2,500,000
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18. Newly Acquired Inventory
• High-end
instrumentation
• Fundamental Gear
• Glassware
– 20,000+ items
– >$2,500,000
April 25, 2012 243rd ACS National Meeting, San Diego, CA 18

19. Newly Acquired Inventory
• High-end
instrumentation
• Fundamental Gear
• Glassware
– 20,000+ items
– >$2,500,000
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20. Inventory Workflow
*(a work in progress)
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21. Faculty Relations
• Total Process – From recruitment to
retirement?
• Not involved in selection of candidates but
act as a hub for existing activities and as
the face of West Campus research
operations
• Market costs and overlay big ticket items
on existing and planned resources
• Constant contact before (and after) arrival
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22. Vendor Relations
• Provide a common point of contact for
Campus and University
• Stay abreast of market trends and new
products
• Market costs and overlay big ticket items
on existing/planned resources
• Organize demonstration days,
symposium, site visits, etc.
April 25, 2012 243rd ACS National Meeting, San Diego, CA 22

23. Purchasing Collaborative
• Apply University-wide purchasing strategy
• Minimizes redundant purchases
• Leverages influence (buying power)
– Bundling
– Coordinated capital purchases
• Offers better transparency
– Only purchasing agents can buy on behalf of
University
• Transform process
– Very short history of WC
April 25, 2012 243rd ACS National Meeting, San Diego, CA 23

24. Facilities Planning
• Work directly with Architects and Builders
– Conduit for end users
• Get what they want
– Scientific representation
• Get what they need
– Administrative representation
• Get what is best
April 25, 2012 243rd ACS National Meeting, San Diego, CA 24

25. Facilities Planning
• Work directly with Architects and Builders
– Conduit for end users
• Get what they want
– Scientific representation
• Get what they need
– Administrative representation
• Get what is best
April 25, 2012 243rd ACS National Meeting, San Diego, CA 25

26. Facilities Planning
• Work directly with Architects and Builders
– Conduit for end users
• Get what they want
– Scientific representation
• Get what they need
– Administrative representation
• Get what is best
April 25, 2012 243rd ACS National Meeting, San Diego, CA 26

27. Facilities Planning
• Work directly with Architects and Builders
– Conduit for end users
• Get what they want
– Scientific representation
• Get what they need
– Administrative representation
• Get what is best
April 25, 2012 243rd ACS National Meeting, San Diego, CA 27

28. Shared Research
Instrumentation
• West Campus Shared Research Instrumentation
(SR I ): Analytical tools or instrument-based
applications that are fundamental to on-going
research, highly utilized by multiple investigators, and
beyond the scope of what individual research groups
or Institutes could economically deploy and maintain.
• Internal funding program
– FACS
– NMR, GCMS, HPLC, MS, automation
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29. Case study – New Jr. Faculty
• Goals
– Seamless integration with Yale system
– Laboratory operations on day 1
• Timeline
– 1 year
– Concerted finale
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30. ? Months, years, decades
• 5 Stage process
• 1 Year Timeline
– Internal use
– Largely independent of faculty behavior
• Many, many variables
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31. 4 – 6 Months
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32. 6 – 8 Months
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33. 8 – 11 Months
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34. 1 year
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35. 1 Ye a r
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36. 1 Ye a r
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37. 1 year
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38. 1 Ye a r
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39. 1 Ye a r
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40. 1 Ye a r
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41. 1 Ye a r
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42. Ongoing support
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43. Finale with Space
Considerations
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44. Finale with Space
Considerations
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45. Finale with Space
Considerations
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46. Finale with Space
Considerations
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47. Finale with Space
Considerations
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48. Finale with Space
Considerations
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49. Finale with Space
Considerations
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50. Finale with Space
Considerations
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51. Finale with Space
Considerations
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52. Finale with Space
Considerations
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53. Finale with Space
Considerations
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54. Acknowledgements
• Lisa D’Angelo
• Scott Strobel
• Yale University
• www.yale.edu/westcampus
CHAS 24 – T r a n s f o r m i n g B i g P h a r m a i n t o B i g A c a d e m i a – Y a l e U n i v e r s i t y W e s t C a m p u s
C hallenges of D esign, C onstruction and T ransitioning to Operations for N ew Laboratory F acilities
Wednesday, March 28
9:05 AM
San Diego Mariott Marquis & Marina
Balboa / SMMM
April 25, 2012 243rd ACS National Meeting, San Diego, CA 54