Part 2 of the SharePoint User Group Sessions

1. West Midlands SharePoint User Group #SUGUK
27th March 2012

2. Session1--20ThingsToRevolutioniseSharePoint
Session2--Metadata-V-Folders
Session3-- SharePoint2010ProjectForSchools
Session4--AFASTPresentationOnSearch
PanelQ&A
Break&Pizza
Session5--ShareThePoint-EffectiveSketches
Session6-- ManagingProjectsSiteTemplate
Session7--SharePoint Admin Tools & Tips
Session8--TheOSForTheEnterprise
Session9--TalesOfATrainer
PanelQ&A
SharePint

3. Next up to inspire… Simon Brown

24. Thank you… Simon Brown

25. Next up to inspire… Kim Wolstencroft

26. Project Management in
Sharepoint
Presented by: Kim Wolstencroft

27. Why?
No
Only
standard Way is
Format Up
Document
No s  I cant’ find it
Tools
 Document Templates – I’ll just use my own
Where
 No PM Tool – No Money!
 We are all different but need to be the same
 Take it up the line

28. What’s it All About

29. The Way Ahead –
With nice piccies!

30. Project Deliverables
Project
Feedback
Workflo Owner
w
/Sponsor

31. Milestones

32. Lovely Use of Content Types
 Library
 Post Project Review Plan
 Airwave Document
 Product Development Plan
 Business Case
 Project Approach
 Checkpoint Report
 Project Brief
 Communications Plan
 Project Initiation Document
 Daily Project Log
 Project Issue Form
 End Stage Report
 Project Mandate
 Exception Report
 Project Organisation
 Follow On Report
 Project Plan
 Highlight Report
 Stage Plan Log
 Impact Assessment
 Work Package Form
 Lessons Learned Log
 Airwave Word Document
 Lessons Learned Report
 Excel Spreadsheet
 New Idea
 Airwave Powerpoint Presentation
 New Service Proposal

33. The Checklist

34. Risk Ref Single line of text
Date Created Date and Time
Owner Confirmed Close Date Date and Time
Complete ID Single line of text
Customer Facing? Yes/No
Risk description (Cause) Multiple lines of text
Risk Description (Threat) Multiple lines of text
Risk Description (Effect) Multiple lines of text
Risk Level Choice
Risk Category Choice
Probability (Inherent) Number
Impact (Inherent) Number
Controllability (Inherent) Number
Inherent Risk Rating (PxIxC) Number
Inherent Risk (PxI) Number
Risk Proximity Choice
Impact £ Approx Choice
Risk Action Choice
Risks Countermeasures (Mitigation)
Residual Risk Probability (rP)
Multiple lines of text
Number
Residual Risk Impact (rI) Number
Residual Risk Rating (rPxrI) Number
Effectiveness of Controls Choice
Risk Owner Person or Group
Next Review Date and Time
Latest Update on Risk Multiple lines of text
Status Choice
Closed Date Date and Time
Risk Manager Person or Group
Five year Plan Link Choice
Risk or Issue Choice
Directorate Choice
Programme or Work Area Choice
Project or Work Area Choice
Risk Raised by Person or Group
Modified By Person or Group

35. Change Log

36. Project Tasks

37. Actions Log

38. Joined Up Thinking
Company Top View
Directorate Lessons
Risk
Learned
Corporate Lessons
Risk Milestones
Lists Learned
Projects A B C D

39. What About Resources?

40. Resource Workflow
Business Technical
PM
Area Leads
Resource
IT
Manager

41. Has it Worked
 Early Days – but each new project has a site created
 Initial Feedback is
 Further automation will improve it
 Less Documents
 More Buttons
 Executive Managers Like it

42. The Future?

43. Back to the Future
 The Hard work has been done
 We know the processes and requirements

44. Any Questions

45. Thank you for listening.

46. Thank you… Kim Wolstencroft

47. Next up to inspire… Iain Wyatt

48. Iain Wyatt
Technical Specialist (IWSP)
iainw@tesl.com
www.tesl.com
www.linkedin.com/in/iainwyatt
www.twitter.com/itwyatt
IT solutions for business excellence

49. IT solutions for business excellence

50. Tools I Use
• RoyalTS
IT solutions for business excellence

51. Tools I use…
• Quest PowerGUI + PowerGUI VSX
IT solutions for business excellence

52. Tools I use…
• PowerGUI + Microsoft.SharePoint.Powershell.dll
IT solutions for business excellence

53. Tools I use…
• AutoSPInstaller
IT solutions for business excellence

54. Tools I use…
• SharePoint Manager 2010
IT solutions for business excellence

55. Anecdote
• No metadata in
Search index
IT solutions for business excellence

56. Anecdote
• Beware removing
host headers
IT solutions for business excellence

57. Anecdote
• Cause & Effect
IT solutions for business excellence

58. Tips
• Change logs / simple
journaling
IT solutions for business excellence

59. Tips
• have separate
environments for
dev / test / live
& more if needed…
IT solutions for business excellence

60. Tips
• SQL Database Recovery
Model : “Simple” for Dev
IT solutions for business excellence

61. Tips
• Use an alias for SQL
Servers
• Start > run >
cliconfg
IT solutions for business excellence

62. Tips
UAC? Save a click…
IT solutions for business excellence

63. Tips
• UAC? Edit-hosts…
Function edit-hosts() {
Start-Process "notepad.exe" -Verb Runas
-ArgumentList
‘c:windowssystem32driversetchosts'
}
IT solutions for business excellence

64. Tips
• PowerShell Cheat Sheet
IT solutions for business excellence

65. Tips
• When copy & paste fails
check the dash
IT solutions for business excellence

66. Tips
• NETBIOS name check
$hostToRun = “UK-PROD-SP-01"
if ($env:COMPUTERNAME -notlike $hostToRun)
{
Write-Host "This script should onoly be run
on " -NoNewline
Write-Host -ForegroundColor Red $hostToRun
return
}
IT solutions for business excellence

67. Tips
• Be patient
IT solutions for business excellence

68. Next up to inspire… Iain Wyatt

69. Next up to inspire… Andrew Woodward

70. Inspiring people to change the way they work

71. OS for the Enterprise
Inspiring people to change the way they work

72. Today?

73. Inspiring people to change the way they work

74. SharePoint App Store

75. Findability

76. Money

77. Community

78. Feedback.

80. What’s changed

81. Sandboxed Solutions
Inspiring people to change the way they work

82. Client Object Model
Inspiring people to change the way they work

83. RESTful APIs

85. Custom solutions
Inspiring people to change the way they work

86. 3rd Party

87. End Users
Inspiring people to change the way they work

88. What about?
Inspiring people to change the way they work

89. SharePoint App Store..
iTunes for your business

90. Thank you… Andrew Woodward

91. Next up to inspire… Matthew Hughes

112. Thank you… Matthew Hughes

113. Next up to inspire… Panel Q&A

114. Next up to inspire… You Guys!

115. Next up to inspire… SharePint