1. ITP 251 Make a Difference Day Chapter 6 John Staab jgs28@email.vccs.edu

2. Make a Difference Day Team Tasks Presentation Dos and Don’ts DFDs Toolkit memo to Mr. Jeremy Outsourcing memo to Ms. Hon

3. Presentation Dos and Don’ts Dos Limit the number of messages The presentation should be limited to the main topics of what you want the audience to remember Keep it simple Slides should have one idea each and contain only key points for each idea Don’ts Complex sentences Avoid complex sentences, instead use simple phrases Use small fonts Use 32 – 44 pt font, avoid anything less than 28 pt

4. Data Flow Diagram Improvement Volunteers Volunteers at Expo Volunteers during event day No volunteers at Start/Finish areas during setup Decision Makers Need less decision makers at the Expo

5. Memo to Mr. Jeremy Financial analysis toolkit contains three parts: Payback analysis: 4 step process of determining how long it takes an information system to pay for itself Determine initial development cost Estimate annual benefits Determine annual operating costs Determine payback period Return on investment analysis: ROI = (total benefits – total costs) / total costs Measures profitability by comparing the return from a project to the investment of a project Present value analysis: Value of a future dollar is the amount of money that, when invested today at a specified interest rate, grows to exactly one dollar at a certain point in the future

6. Memo to Ms. Hon 2009 Outsourcing Trends Stay closer to home Popular outsourcing locations will be challenged by locations closer to the United States Declining rates Following the decline in the economy, outsource service rates are declining as much as 5% in the last year Valuable expertise As competition grows, the need for professional expertise with increase Strategy will prosper Well organized outsourcing companies will be more susceptible to opportunities New themes Employee welfare and going “green” are common themes http://www.outsourcingprofessional.org/content/23/1 96/1782/

7. Make a Difference Day Project 10 Tasks Sequential and Concurrent Tasks Sequential Task Order Project Management Summary

8. 10 Tasks Race Location Expo Location Participant Registration Participant Packet Pickup Expo Setup Expo Teardown Start/Finish Setup Start/Finish Teardown Event Clean-up After Action Report

9. Tasks Sequential Concurrent Registration Packet Pickup Expo Setup Expo Teardown Start/Finish Setup Start/Finish Teardown Race Location Expo Location Event Clean-up After Action Report

10. Sequential Task Order Registration before Pickup Participants must be registered before they can pick up their Packets Setup before Teardown Obviously nothing can be torn down if it has not been setup

11. Project Management Summary Methods Traditional – 5 components Initiation Planning and Design Execution and Production Monitoring and Controlling Completion PRINCE2 – released 1996 Structured approach Provides clear framework for managing projects Automatic control of deviations Common language Process-based Driven by use of Capability Maturity Model Intigration Contrast to Traditional method Project is managed based on small tasks executed as the project demands rather than a predetermined path

12. Project Management Summary Stages Initiation Determines the scope and need for a project Planning and Design Usually results in a prototype that can be tested Executing and Producing Following processes used to complete project requirements Monitoring and Controlling Identification of problems with execution and production processes Completion Acceptance of the project and drafting of lessons learned

13. Project Management Summary Project Management Triangle