Committees and Groups are often formed in health care environment, if the mission and vision of the group is not aligned with the organization's mission and vision, then this group may not be needed. Lets look deeper how groups function

1. Samir Sawli, PhD
ssawli@yahoo.com
Hexpert.sharepoint.com

2.  Group management is the modern way of running
business especially in sophisticated organizations like
health care centers.
 Every organization must organize its committees in
strategic way, so that it all contribute to the mission,
vision and objectives of the organization.
 Committees which are not aligned with mission, vision
and objective are not needed.

3. Groups are mainly formed to get
Inter-disciplinary or multidisciplinary efforts
together to achieve objective
Groups can be
1. Formal :
example promotion committee, policies
committee
Formal work group can have within it
informal group which has influence on the
formal group in general positively or
negatively
2. Informal :
example basketball team, cultural group
What is Work Group?

4. Typical Structure
Chair
Member Co-Chair
Guest
Member Secretary
Members usually represent a bigger group

5. 5 Stages of Development of
the Group
Stage one: Formation characterized by polite
interactions, frequent silence and members attempt to
discover acceptable and unacceptable behavior
Stage two Storming, characterized by high potential
for conflict. Members feel more comfortable with one
another and attempt to influence the development of
group norms, roles and procedures.
Stage three: Norming the group grows more
cohesive. There emerges agreement on rules and processes
of decision making.
Stage four: performing plans and tasks are well
established in this stage and there is great focus on
achievement.
Stage five: Adjourning this stage is characterized by
a sense of accomplishment and increased emotionality.

6. How to Form a Group
 Initiate Committee Formation Memo stating the
purpose, membership, duration, meeting
commitment per week.
 This will justify the time needed for members to
meet and at the same time it is serves as evidence of
productive work for the members which can be used
in their performance evaluation
 Goals and Objectives should be clear
What is the group’s mission and objective and how to
measure its success. Does mission and objective
align with the organization's mission and objective?

7. Decision Making
 Group's decision making: we have to realize
that within formal group we may have a
formal leader as well as more than one
informal leader.
 In order to get decisions made within a group
the formal leader should coordinate and
communicate with Informal Leader(s)

8. Equal distributions of Tasks
 Equal distribution of tasks promotes team work
Beware of free riders, a term that describes the
members who joins a group for personal benefit
without taking any duties or responsibilities.
The best way for the chairperson to deal with free riders
is to involve them in the team spirit and give them
assignments
Free rider

9. Healthy signs of productive
group
 Good communication among group members written and verbal
 Good communication and absence of conflicts between one group
and another groups
 The chairman does not dominate the group nor be passive
 The group is conscious to its objective and feels the importance of
their decisions
 Informal atmosphere to some extent
 Rich discussions all participating
 Every idea is given a hearing
 There is disagreement without feeling the need to avoid it or leaving
it as it is
 Most decisions are reached by consensus
 Clear action list. Actions followed by assignment then follow up on
them

10. Healthy signs of productive group
cont’d
 Frequent assessment to performance is done
 For every meeting there is an agenda and notes taking.

11. Summary
 Whether a member or a leader of a group
you need to understand the your role in a
group and the role of the group as a whole
in order to be productive, work towards
your objectives.
 Communication and decision making
process should be very clear and effective
for group success. Communicate with the
staff you represent and bring feed back to
the group

12. Organizational Enhancement
 Every organization must organize its committees in
strategic way, so that it all contribute to the
mission, vision and objectives of the organization.
 Committees which are not aligned with mission, vision
and objective are not needed.
 If you need support in streamlining your committees
give us a call, and we will support you.
 ssawli@yahoo.com
 Hexpert.sharepoint.com