team minimums

1. THE ULTIMATE GUIDE
team
mtihneimums
to

2. Let me tell you the story of my team as per…
My name is Gurin.

3. TEAM
JD
PLAN
team
mtihneimums
TRAINING
TRACKING &
COACHING
EVALUATION &
REFLECTION

4. but first…
TEAM
You need a minimum of 3
members for 3 months.
Co-create your team identity
with your team including: team
purpose, values and rules.
key activities:
• Weekly team meetings
• Monthly team reviews
• Quarterly team Days
• Team Building Activities
what is a team?

5. so then what to do
with a team?
Members need to feel ownership
of the goals and strategies
The plan should contain Individual
Action Plans (eg. Responsible’s and
synergies)
What is a plan?
PLAN
Clear goals and timeline
key activities:
• Planning/ Re-planning • Quarterly Review

6. but how to translate
the plan?
Roles & Responsibilities
Duration
What is a JD?
MoS
JD
key activities:
• Quarterly Review of JD
Competencies Requires &
Developed

7. okay - let’s go!
… wait Every team has an Educational
Cycle that includes knowledge/skills/
attitude (based on operational
cycles)
Enables and drives the JD eg. after
matching training a member completes
1 match.
What is training?
TRAINING
key activities:
• Initial Education: Transition/ Induction
• Education Planning
• Conferences
• Outsourced education

8. time to achieve results!
What is tracking & Coaching?
to ensure implementation of
plans
to improve the competencies of
your members in order to
improve implementation.
TRACKING &
COACHING
tracking
coaching
P LAN T RACK COACH GOAL

9. What is tracking?
TRACKING &
COACHING Based on the plan
Based on the JD
key activities:
• Weekly Team Meeting
• General points - needs for the team
• Done/Not Done in priorities
• Follow up for Not Done
• Tracking through virtual channels
• Adaptation to each person (situational
leadership) needed

10. What is coaching?
TRACKING &
COACHING
Based on the plan
Based on the JD
Focus on performance &
connecting development with
performance
key activities:
• Monthly Individual Meeting
• focus on identifying the gap between current
state and future state and how to bridge it.

11. okay and how to
ensure inner journey?
What is evaluation & reflection?
Performance Appraisal to assess
performance and organisational
contribution to MoS
Assessing development through
achievement of personal goals
Assessing development of
competencies
EVALUATION &
REFLECTION
key activities:
• Monthly tracking of performance & feedback
• Quarterly Team Days
• Rewards and Recognition

12. SO NOW THAT YOU UNDERSTAND
THE TEAM MINIMUMS - LET ME
SHARE WITH YOU HOW I
IMPLEMENTED THEM IN THE
FIRST 90 DAYS OF MY TEAM
EXPERIENCE

13. Day -15
JD
I took the Backward Planning process
to understand the direction of my program/function
in order to my organisational structure and job
descriptions.
please check the backward planning guide on how to plan your TMP

14. Day -5
JD
MOS
ROLES &
RESPONSIBILITIES
K P I ’ S
COMPETENCIES
REQUIRED
COMPETENCIES
DEVELOPED
DURATION
At the end I had job descriptions for each
of my members that gave complete clarity on their
role.

15. Day 1 I had my first team meeting
Where I co-created a team purpose, team
values & rules with my team.
TEAM

16. Day 1
PLAN
With my team we broke down the goals and purpose of my
team into a plan for the quarter with clear Measures of
Success, strategies and activities to achieve those goals on a
timeline.
INDIVIDUAL PLAN/
RESPONSIBILITY
CLEAR GOALS
TIMELINE
STRATEGIES
DEADLINES

17. Day 2-6 I sat individually with my team members and asked them
about their future goals, described the activities of their JD to
them, adjusted the JD to their wants and needs and set
performance targets with them for the quarter & month.
JD

18. Day 6 I started operational cycles training with my team! I
delivered sessions with my team individually, in meetings and
assigned tasks, assessments and activities after the training to
ensure on-the-job training and experiential development was
happening!
TRAINING
Please check operational cycles for your team training plan!

19. Day 8 - 30
Throughout the month I continued to have weekly team
meetings, tracked the progress of my plan and the team
and fulfilled the month’s education plan.
PLAN RELEVANT
PRIORITIES
OTHER
PRIORITIES
TRACKING &
COACHING
RESULTS
DONE/NOT
DONE

20. Day 30 I reviewed the months results within the monthly
meeting…
TEAM

21. Day 30 and had individual coaching chats with my
members to update the performance appraisal with the
achievements of the month and create targets for the next
month. I also gave feedback for improvement & listened to
the experiences of my members.
TRACKING &
COACHING

22. Day 30 - 90 Things continued like this for a while as my team went through
forming-storming-norming-performing.
HAD INDIVIDUAL
COACHING
CHATS WITH MY
MEMBERS
HAD A TEAM REVIEW OF
RESULTS ACHIEVED/NOT
EVERY
MONTH
ACHIEVED
EVERY
WEEK
TRACKED THE
PROGRESS OF
THE PLAN
HAD WEEKLY
TEAM MEETINGS
WITH A REVIEW
OF DONE/NOT
DONE
PRIORITIES
I ALSO DID TEAM
BUILDING ACTIVITIES
WENT I SAW THE NEED!

23. Day 90 Day 90 marked the end of a quarter!
With my team we had team days which:
1. Reviewed the Quarterly Plans and Goals
2. Re-planning for the following quarter
3. Reviewed the Job Descriptions of each member
4. Reflection Space
5. Team 360 evaluation
6. Team Building

24. So that’s the team minimums in 90 days!! :D

25. e as y ?

26. -_-“

27. but that’s the experience of leadership!
I wish you the most challenging, frustrating but also fulfilling
leadership experience.

28. TEAM
JD
PLAN
team
mtihneimums
TRAINING
TRACKING &
COACHING
EVALUATION &
REFLECTION