1. By : Prerna Sharma
Letter Writing

2. Definition of Letter Writing
• Letter is a written message.
• We write a letter to persons who are far away from
us.
• We want to convey our message to them in a clear
and forceful manner.
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3. What is Letter Writing
• The exchange of written or printed communication.
• Writing letters is considered to be an easy thing to do.
• But very few write really good letters.
• A good letter should follow all the rules of good
conversation and good composition.
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4. Types of Letters
• Personal Letters:
• Personal Letters / Social Letters / Informal Letters written to
Relatives & Friends . Eg : Invitations etc.
• Business Letters:
• Business Letters/Formal Letters written by the traders, firms, companies
etc. for business purposes . Eg : Leave Letter, Ordering Letter etc.
• Official Letters:
• Letter of application, Letter to Government Officials, Letter to
Newspapers, Job Applications, Recommendation Letter, Reference Letter,
Termination letter etc
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5. Letter Components
 The Writers Address
The Date
An Inside Address for the Recipient.
A Salutation
The Body of the Letter
A Complementary Close
The Writers Signed
 Typed Names.
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6. Writer’s address
Receipent’ address
salutation
Body of letter
A Complementary
Close
Writer’s signed
Sample Letter
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7. Letter Formats
• Full Block Format
• Semi Block Format
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8. Layout of Letter Writing
Semi block
format
Full block
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9. Full Block
•
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10. Semi Block Format
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11. Some other types of letters are :
• Being Direct or Indirect:
• Good news message
• Use the direct approach
• Start your letter with the news the reader wants to hear
• Don’t postpone the opportunity to put your reader in the right frame of mind
• Then provide any relevant supporting details, explanations, or commentary
• Bad news message
• Use the indirect approach
• Start your letter with pleasant, positive words designed to put your reader in
a good frame of mind
• Explain the situation
• End on a positive, upbeat note
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12. Some other types of letters are :
Follow-Up Letters: A follow-up letter is a combination thank you note
and Some times Inquiry.
Complaint Letters
Never send a nasty letter
Avoid the following
Name calling Sarcasm
Insults Threats
Anger Unflattering
clip art
Intimidating type fonts (e.g., all capital letters)
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13. Thanks
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