2. What We’ll Cover
SAP Collaboration Projects (cProjects) part of SAP Portfolio and
Project Management (PPM 5.0)
Introduction
Project Scope Management
Project Planning
Integration with other Component
Evaluation & Reporting
3. What is Collaboration Projects (cProjects)
cProjects is SAP Project Management module which specifically used for Planning ,
execution and monitoring the Projects in tight integration with other SAP modules
RPM
4. SAP PLM offerings & cProjects presence
cProjects 3.1
cProjects 4.5 part of xRPM
Released: 12/2004
Released : 05/2007
cProjects 4.0
cProjects now part of PPM 5.0
Released: 01/2006
Released : 12/2010
5. Portfolio and Project Management (PPM 5.0)
Stage – Gate decision support: Fact based, real • Integrated stage – gate
time, from strategy to project.
mechanism.
Integration: Seamless Integration with ERP, SAP • Integration with operations
NetWeaver.
• Operational Governance.
Flexibility: Data & Project process model
• Risk management.
Integration: Organization oriented project • Structure Information
execution with tight integration.
exchange.
Scalability: All scenarios, multiple workflows, • Project Procurement.
languages, currencies, etc.
• Project Process monitoring.
Planning tool: Date Planning, Cost Planning,
• Object linking
Resource Planning
Complete process flow: Flexible role support. • Resource search and
Global capabilities: Efficient allocation across assignment.
organizations & Geographies.
• Overview of demands, soft
Analytical insights: Resource utilization and hard bookings.
forecasting.
• Resource search.
6. What We’ll Cover
SAP Collaboration Projects (cProjects) part of SAP Portfolio and
Project Management (PPM 5.0)
Introduction
Project Scope Management
Project Planning
Integration with other Component
Evaluation & Reporting
7. Project Structure
Project Structure Elements
• Project definition: Project
header and top element in
project structure.
• Phase: Logical phase breakup
of project.
• Tasks: Detail activity or sub
activities of project. Task and
subtask are used to define
actual scope of project. Tasks
• Project Roles: Project role is
are basis for detail Project
basis for resource planning
planning.
and capacity determination in
• Checklist items: The tasks which are essential to Project. Labor cost can be
project but does not bring any impact on project planned with help of Project
schedule e.g. Compliances, milestones, etc. role cost rates
8. Project Structure
• Project Templates: Global and local
Project structure templates can be
defined to reduce effort in Project
creation and maintain
standardization
• Flexible Project structuring with
deliverable defined in form of
checklist item.
• Task and Task hierarchy with
duration, responsibilities and
relationship.
• Detail, Spreadsheet and graphic
view of Project structure.
• Assignment of responsible person
per Project element.
9. System Demo
cProjects (PPM 5.0) uses NWBC (NetWeaver Business Client) and Web as frontend for
users. Internet as well intranet URL facilitates even remote user to access system.
NWBC provides interactive frontend with role specific menu. User need not to
remember t-codes like typical SAP GUI front end.
Scenario
• The Project Manager creates the Project with reference to template in cProjects to
define Project scope & tasks .
10. What We’ll Cover
SAP Collaboration Projects (cProjects) part of SAP Portfolio and
Project Management (PPM 5.0)
Introduction
Project Scope Management
Project Planning
Integration with other Component
Evaluation & Reporting
11. Project Date Planning (Scheduling)
Project Scheduling with cProjects:
• Activity (task) dependency with Start-
finish, finish-start, start-start &
finish-finish relationship.
• Duration at task level defines the
required duration for project.
• Top-Down & Bottom-up scheduling.
• Critical path and alerts for due date.
• Earliest, latest, forecasted, actual and
constrained dates.
• Gantt chart view with flexible
timeframe. Detail, table and graphical
view of planning.
12. Project Resource Planning
Resource Planning:
• Role & task based resource planning.
• Availability, skills, qualification &
location based resource search.
• Separate resource pools as per user
preferences. Dedicated resource
manager view to check resource &
staffing status.
• Indicators to show overstaffed,
understaffed or staffing status.
• Cumulative or individual resource &
resource pool level view.
• Total capacity requirement at project
level.
13. Project Cost Planning
Cost Planning:
• Cost planning based on work ( /unit)
content of activity cost rates.
• Standard rates of involved resources
can be referred for calculating labor
cost.
• Work x Cost Rate = Planned cost for
activity.
• Planned material & overheads cost.
• Distributed cost through out Project
periods.
• Real time cost flow between PPM &R3
14. System Demo
cProjects (PPM 5.0) provides Gantt chart view same like MS Project or Primavera
where Project Manager can plan Project and resource on Project efficiently.
cProjects mainly does cost planning for labor (Human resource) involved in Project.
However if its integrated with SAP Project system (WBS), the integrated cost planning
supports different type of projects.
Scenario
• The Project Manager plans task dependency, duration and work hours in Project.
Based upon the resource requirement, system does ad-hoc cost planning.
15. What We’ll Cover
SAP Collaboration Projects (cProjects) part of SAP Portfolio and
Project Management (PPM 5.0)
Introduction
Project Scope Management
Project Planning
Integration with other Component
Evaluation & Reporting
17. cProjects integration
Portfolio and Resource Management (RPM) Part of PPM 5.0.
Example 1
Accounting and Finance (ERP Financials and Project System)
Example 2
Document Management (PLM, cFolders, KM)
Timesheet and Expense Management
Supplier Relationship Management (SRM)
Human Capital Management (HR)
Example 3
Integration through Object linking
Quality Management (PLM, ERP)
Sales Management (ERP)
Plant Maintenance order (ERP)
18. Accounting Integration
• Multilevel controlling allows you to assign Project tasks to WBS elements in
(Manually or Automatically) or to use multiple internal orders in mySAP ERP.
• Cost planning based on Resource assignments plus template based planning for
additional costs.
• Project budgeting
Business benefits:
• Flexible and proven Cost Controlling for cProjects using mySAP ERP providing insight
to plan and control object related costs.
• Customer can leverage their Project system investment
19. Time and Expense Reporting
• Record time for all released Project tasks (across projects) using CATS system.
• System transfers data back to cProjects and to assigned cost collectors (WBS/Internal
order)
Business benefit
• Integration with Cross application time sheet (CATS) SAP Travel management
facilitate the direct settlement of time and expenses to Project.
20. Object Linking - Quality Management
• cProjects Project definition, phase, task or checklist item can be linked with
Inspection lot or quality plan through object linking.
• Object link provides confirmation from object (QM) side to view at project side, so
that decision makers can gauge progress or project health.
• Business objects which are important to a project can be located in different
systems. Since it is important to have an overview of these objects in cProjects
directly, you can link objects as object links to the application.
• Confirmation can be brought in Project reporting with standard enhancement
21. System Demo
cProjects (PPM 5.0) facilitates linking of project elements with other SAP objects like
Inspection lot, customer order, maintenance order, etc. to track the project progress
seamlessly.
Scenario
• Integration of cProjects with other SAP modules and object linking.
22. What We’ll Cover
SAP Collaboration Projects (cProjects) part of SAP Portfolio and
Project Management (PPM 5.0)
Introduction
Project Scope Management
Project Planning
Integration with other Component
Execution & Reporting
23. Project Execution
• Dashboard as personalized work list for Projects, checklist and tasks.
• Responsible person can do mass confirmation against task and checklist items.
• Actual confirmation or progress by way of Integration with other SAP modules and
object linking.
• Project Versioning and Simulations for
better what-if and comparison.
• Project status Reports and Progress
analysis
• Collaboration with internal and • Status report and Project
external partners. factsheet for real time
performance reporting.
24. Project Evaluation and Reporting
Project Evaluation:
• Provision to user to build his own project report.
• Various dashboards which gives ready view of Project status.
• Reports can be exported to Excel for further processing if required.
• Project can be imported from or exported to MS Projects.
• System Thresholds & alerts helps user to identify the critical activities.
Reporting with BCV and BI:
• User can build own queries to get required
reports and graphical views from system.
• Standard integration with BI helps to
generate further complicated reports from
system.
25. System Demo
Scenario
• Evaluation & Sample Reporting
