Tech Essentials - UP Edition
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This document provides an overview of technology essentials for nonprofits. It discusses budgeting, planning, and implementation of key technologies. Several surveys found that most nonprofits spend less than 4% of their budget on technology, have no technology committee, and lack formal technology plans. The document outlines best practices and resources for setting up computers, internet access, printing, training support, communications tools, software, databases, websites and assessing costs.
![Andy Wolber [email_address] Tech Essentials](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)
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Tech Essentials - UP Edition
- 2. Andy Wolber [email_address] Tech Essentials
- 6. Technology & Today’s Nonprofit
- 7. “ IT accounts, on average, for nearly 7% of a company's operating expenses.” Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.
- 8. Technology Budget Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. <=20 staff >20 staff 43% 60%
- 10. 83% of nonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 11. Technology Plan Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. <=20 staff >20 staff 32% 71%
- 12. Source: NTEN 2006 Nonprofit IT Staffing Survey Report.
- 15. 22% of nonprofits have a technology committee. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 16. Who should be on your Tech Committee?
- 18. By Joni Podolsky Edited By Holly Ross Katrin Verclas Alison Levine
- 22. Tech Checklist 1. Computer 2. Internet infrastructure (security, backup) 3. Printing and Imaging 4. Training 5. Voice communications infrastructure 6. Basic software (documents, accounting) 7. Collaboration systems 8. Database(s) 9. Website and storytelling
- 24. Computer
- 25. 1 2 3 4 5
- 26. 1 2 3 4 5
- 27. 16% <1 year 37% 1-3 years 33% 3-5 years Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 28. $800+ 1-year warranty 5-year life $1,300+ 3-year warranty 3-year life www.dell.com :Mini 9 (left), Optiplex 360 (middle), Dell E6400 (right) $400+ 1-year warranty 3-year life
- 30. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 89% 4%
- 32. Standard DSL download speed (1.5 Mbps) Standard DSL upload speed (384 kbps) T1 Line (1.5 Mbps) download & upload “symmetrical”
- 33. Standard DSL download speed (1.5 Mbps) Skype-to-Skype Video (384 kbps) Skype Voice (64 kbps) Standard DSL upload speed (384 kbps)
- 35. www.mozypro.com
- 39. Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.
- 42. www.tinyurl.com
- 45. 29% <Contract on an as-needed basis 25% In-house MIS staff 22% Tech support w/1 or more providers 13% No formal approach to IT support 9% Volunteers to our agency 2% Friends and family of staff Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations.
- 46. By Sue Bennett
- 49. Voice
- 55. www.qipit.com
- 56. Office Software
- 58. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 49% 19%
- 59. Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 53% 8%
- 67. Left: HP Mediasmart Home Server EX485, including 750Gb hard drive, $600. Right: NAS Device (Synology Disk Station 207+, $340) plus 2 hard drives (Seagate Barracuda 7200rpm, 500Gb, $130 x 2).
- 72. www.dimdim.com
- 76. www.sherweb.com
- 78. www.yammer.com
- 81. Databases
- 82. 53% Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 23% 41% Financials Donor Management Programs (Clients, Volunteers) “ Other”
- 83. Web data 2005
- 84. One internal database Web data 2006 Plan Auto-sync
- 85. One web database Cloud option
- 87. List functional requirements (3 meetings, 1 hour each) Identify options (up to 4 hours per participant) Discuss alternatives; narrow list of options (2 meetings) Get product details Vendor demos Calls to real users User visits Decision
- 89. Photo source: Google Maps Street View at http://tinyurl.com/df79uj
- 90. Estimating Costs Source: www.aicpa.org/pubs/jofa/sep2003/johnston.htm , accessed 6/5/2006 Initial price Time to implement Cost of implementation Entry level $100 - $2.5k Up to 2 months 5 times initial price Small / medium business $5k - $40k Up to 6 months 1 times the initial price Small / medium enterprise $10k - $250k Up to 18 months 2 times the initial price tag Enterprise resource planning $250k - $50 million Up to 36 months 1-5 times the initial price tag
- 91. 1 2 3 4 5
- 94. Website & Storytelling Tools
- 103. Photo source: Canon.com (PowerShot SD880) and www.Dell.com (MP1409x). 70% Data Source: Bayer Center for Nonprofit Management Study, 2008. Survey of 330 nonprofit organizations. 59%
- 109. www.WeAreMedia.org
- 113. Why? So YOU can better fulfill your mission.