1. What is a Project?
www.projectingIT.com 1 PRINCE2 pre-course readingI
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2. in this session..
> What is a project?
> How projects are different
> The project stakeholders
> Using a method to manage a project
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3. Projects vs. Operations: Similarities
• Both need people and money
• Both have limited resources
• Both require management
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4. so what is the difference...?
projects operations
•One time activity •On-going
•Not done before •Repetitive
•Brings about a Change •Brings about a Change
•Deliver Products •Support Products
•e.g Implement a CRM •e.g. Support a CRM
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5. Managing balance...
C o mp e t
ition
Profitability …. Change
Service Quality s
Survive
Productivity… Regulat
…Customers.. Technol
ory
SLA’s o g y…
Maintain Transform
Operations Operations
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6. Why we do projects?
Technology Product Solve a
Change Development Problem
Process
Legal ?
Improvement
Re-
Cost Saving
structuring
Non Profit Internal
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7. A “project” is a ...
A temporary organization that
is created for the purpose of
delivering one or more business
products according to an agreed
business case
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8. Characteristics of a project
Change
Uncertainty Temporary
Cross-
Unique
functional
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9. Characteristics => Change
Projects are the means by which we introduce change
Projects are NOT business as usual
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10. Characteristics => Temporary
Defined Start
Defined Finish
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11. Characteristics => Cross-functional
customer
rs
ts
pe
ys
al
lo
rs
An
s
ve
e
ct
Us rs
De
te
ite
ch Te s
Ar
supplier
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12. Characteristics => Unique
Different teams, different customer, different location ....
there is something different and unique
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13. Characteristics => Uncertainty
The temporary, unique and cross-functional nature of
projects introduces Risk
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14. Project Management is ...
...managing the expectations around the
SIX variables
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15. We manage projects to ensure ...
the project remains justified
the project delivers value for money
the project objectives are achieved
the project scope is understood by everyone
the stakeholders are engaged
the decisions are made by the right people at the right time
the required resources and funding is available
the project constraints are understood and managed
plans are in place that can achieve the targets
the risks are identified and managed
the changes are monitored and controlled
the lessons are captured and incorporated for improvements
the products are delivered within agreed tolerances
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16. Programme Management
Collection of related projects that have
common objectives and share resources for
better management, control and
coordination
MSP “Managing Successful Programmes” qualification is
offered by APMG for Programme Management
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17. Portfolio Management
Collection of projects and programs
using optimal resource mix for delivery
and to schedule activities to best achieve
an organization’s operational and
financial goals
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18. Stakeholders are ...
anyone affected by, or can affect the project.
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19. Stakeholder management
Manage
Inform Stakeholders Involve
Engage
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20. Traditionally speaking...
.......project management is managing
Scope, Time and Cost
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21. Project Performance Variables
Scope
Risks Time
Benefits Cost
Quality
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22. Variables => Scope
WHAT will be delivered
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23. Variables => Time
WHEN it will be delivered
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24. Variables => Cost
What is the project budget
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25. Variables => Quality
Fit-for-purpose products
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26. Variables => Risk
What-If?
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27. Variables => Benefits
%
y 15
it sb
p ro f
re ase
Inc
the project outcome and measurable benefits
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28. so many projects fail...WHY?
Ad-hoc changes
Poor estimation
No visibility
Late delivery
Unclear objectives
Lack of communication
Resources
Insufficient Funding
Not enough justification....
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29. but can we do something about it?
Using a “method”
that is based on the
lessons and
collective wisdom
of experts that
addresses the
common project
problems
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30. Why use a “method”?
> do it in an organized way
> everyone knows who is doing what
> avoid ad-hoc management and fire fighting
> bring consistency and predictability
> to repeat success
> improve continuously
> better management control and direction
> increased ownership and accountability
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31. introducing...
PRINCE2
A method for managing projects
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32. About projectingIT
‣ATO for PRINCE2, Agile and Earned Value
‣2000+ PRINCE2 delegates
‣Trainings across countries
‣Blended learning
‣Specialists in project management
‣Best pass rate
‣Microsoft Project, Scrum, PMO and more..
‣www.projectingIT.com for more information
32
What is PRINCE2? www.projectingIT.com
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