Slides from a couple of webinars given while visiting ANDS in Canberra, Australia. (N.B. We also gave short talks at Statistics New Zealand and Monash University - the slides are more or less the same.)

1. Research data management and
the Digital Curation Centre
ANDS Brown Bag Webinar
29 March 2012
Martin Donnelly & Sarah Jones

2. Running order
1. About the DCC
2. The UK scene
3. Key trends/topics for deeper discussion
i. Data Management Planning
ii. Roadmaps and Policies
iii. DCC support for institutional RDM
iv. JISC Managing Research Data programmes
4. Q&A

3. Running order
1. About the DCC
2. The UK scene
3. Key trends/topics for deeper discussion
i. Data Management Planning
ii. Roadmaps and Policies
iii. DCC support for institutional RDM
iv. JISC Managing Research Data programmes
4. Q&A

4. Digital Curation Centre ( )
- Founded in 2004
- Three partners: Universities of Edinburgh
(lead), Glasgow and Bath
- Main funder is JISC, with shorter-term funding
from various other sources
“Helping to build capacity, capability and skills
in data management and curation across the
UK’s higher education research community.”
- DCC Phase 3 Business Plan

5. What do we do?
• Offer guidance
– helpdesk, briefing papers, how-to guides
• Run training & events
– DC101, roadshow, RDMF, IDCC
• Develop tools
– CARDIO, DAF, DRAMBORA, DMP Online
• Support the JISC
– esp. via the Managing Research Data programmes

6. Support offered by the DCC
Institutional
Assess data catalogues
Needs Workflow
assessment Pilot RDM
tools
DAF & CARDIO Develop
DCC support
assessments Guidance and
support
team training and
services
RDM policy
Advocacy with senior development
management
Customised Data
Make the case Management Plans

7. Running order
1. About the DCC
2. The UK scene
3. Key trends/topics for deeper discussion
i. Data Management Planning
ii. Roadmaps and Policies
iii. DCC support for institutional RDM
iv. JISC Managing Research Data programmes
4. Q&A

8. UK Research Data Management
Three key trends:
- Economic factors
- Increased openness and
sharing
- Increasing requirements
(and scrutiny)

9. Economic factors
Open access to government data (ideological, UK
government driven: private sector should be able to
benefit from public resources)

10. Government pressure on RCs…
6.9 The Research Councils expect the researchers they fund to deposit published
articles or conference proceedings in an open access repository at or around the
time of publication. But this practice is unevenly enforced. Therefore, as an
immediate step, we have asked the Research Councils to ensure the researchers
they fund fulfil the current requirements. Additionally, the Research Councils
have now agreed to invest £2 million in the development, by 2013, of a UK
‘Gateway to Research’. In the first instance this will allow ready access to
Research Council funded research information and related data but it will be
designed so that it can also include research funded by others in due course. The
Research Councils will work with their partners and users to ensure information is
presented in a readily reusable form, using common formats and open standards.
http://www.bis.gov.uk/assets/biscore/innovation/docs/i/11-1387-innovation-
and-research-strategy-for-growth.pdf

11. Institutional and funder perspectives
- Research today is technology enabled and data intensive
- Data as long-term asset; identify and preserve
- The fragility and cost of digital data; curate to reuse and
preserve
- Data sharing: research pooling, cross-disciplinary and global
partnering, new research from old, the wealth of knowledge
- The cost of technology and human infrastructures
- Pressure to show return on public investment of £3.5bn
- Compliance with legislation and funder policies
- The data deluge: volume and complexity, not just in HEIs
- Financial and human consequences from lost data
- The cost of administering unmanaged datasets

12. Increased openness and sharing
“For science to effectively function, and for society to
reap the full benefits from scientific endeavours, it is
crucial that science data be made open”
Surfing the Tsunami
Science, 11 February 2011

13. Increasing policy req’ts & scrutiny

14. Policy
RCUK Policy and Code of Conduct on the Governance
ofEPSRCResearchall those institutions it October 2011)
Good expects Conduct, 2008 (updated funds
UNACCEPTABLEroadmap that aligns theirmismanagement or
to develop a RESEARCH CONDUCT includes policies and
inadequate preservation of data and/or primary materials,st May 2012;
processes with EPSRC’s expectations by 1 including failure
to:
to be fully compliantrecords these expectations by 1st May
keep clear and accurate
with of the research procedures followed and the
2015. obtained, including interim results;
results
Compliance securely inmonitored andform;
hold records will be paper or electronic non-compliance
investigated. primary data and research evidence accessible to others for
make relevant
Failure to share research data could result datathe normally
reasonable periods after the completion of the research:
in should
be preserved and accessible for 10 yrs (in some cases 20 yrs or longer);
imposition of sanctions. research funder’s data policy and all relevant
manage data according to the
legislation;
wherever possible, deposit data permanently within a national collection.
Responsibility for proper management and preservation of data and primary
materials is shared between the researcher and the research organisation.

15. Running order
1. About the DCC
2. The UK scene
3. Key trends/topics for deeper discussion
i. Data Management Planning
ii. Roadmaps and Policies
iii. DCC support for institutional RDM
iv. JISC Managing Research Data programmes
4. Q&A

16. i. Data Management Planning

17. DMP-related resources
– “Dealing with Data” (Lyon, 2008)
– Analysis of Funder Policies (Jones, 2009)
– Checklist for a Data Management Plan
(Donnelly and Jones, 2009)
– DMP Online (Donnelly, Richardson and
Pattenden-Fail, 2010-2012)
– “How to Develop a Data Management and
Sharing Plan” (Jones, 2011) Edinburgh:
Digital Curation Centre
– “Data Management Plans and Planning”
(Donnelly, 2012) in Pryor (ed.) Managing
Research Data, London: Facet
Links to all DCC resources via http://www.dcc.ac.uk/resources/data-management-plans

18. ii. DMP Online: features
• Helps users meet requirements from multiple
‘masters’ (funders, publishers, institutions…)
• Provides tailored guidance at point of need
• Acts as a communication mechanism between
different stakeholder groups
• Collateral benefit: raises awareness of RDM
issues and may be suitable as a training tool
(new JISC projects exploring this)

20. DMP Online v3.0
New features in v3.0 (March 2012)…
- Overlaying multiple templates for ‘hybrid’ DMPs
- Template phases (e.g. pre- / during / post-project)
- Granular read / write / share permissions
- Customised institutional versions
- API for systems interoperability
- Shibboleth authentication
- Multilingual support
- Boilerplate text

21. ii. Policies and roadmaps
“EPSRC expects all those it funds to have
developed a clear roadmap to align their
policies and processes with EPSRC’s
expectations by 1st May 2012, and to be
fully compliant with these expectations by
1st May 2015.”
www.epsrc.ac.uk/about/standards/researchdata/Pages/default.aspx

22. Growing list of uni RDM policies
www.dcc.ac.uk/resources/policy-and-legal/institutional-data-policies

23. The UK base model
www.ed.ac.uk/is/research-data-policy

24. iii. DCC support for institutional RDM
Three main strands:
• Data management roadshows
• Institutional Engagements
• New guidance / case studies

25. Data Management roadshows
to allow every institution in the UK to prepare for
effective research data management, and
understand more about how the DCC can help
“The roadshow as a whole
will feed into the
implementation plan we are
developing following the
passing of our RDM policy”
“I was looking for a foundation in the issues for a librarian. Spot on!”
www.dcc.ac.uk/events/data-management-roadshows

26. Exercises at the roadshow
Assessing strengths &
weaknesses with CARDIO Making the case for RDM
www.dcc.ac.uk/webfm_send/793
http://cardio.dcc.ac.uk/quiz
Supporting data
Developing a roadmap
management planning
http://tiny.cc/roadmap-slides
www.dcc.ac.uk/webfm_send/770

27. Institutional Engagements
With funding from HEFCE we’re:
• Working intensively with 18 HEIs to increase RDM capability
– 60 days of effort per HEI drawn from a mix of DCC staff
– Deploy DCC & external tools, approaches & best practice
• Support varies based on what each institution wants/needs
• Lessons & examples will be shared with the community
www.dcc.ac.uk/community/institutional-engagements

28. Support offered by the DCC
Institutional
Assess data catalogues
Needs Workflow
assessment Pilot RDM
tools
DAF & CARDIO Develop
DCC support
assessments Guidance and
support
team training and
services
RDM policy
Advocacy with senior development
management
Customised Data
Make the case Management Plans

29. Some current IE activities
Assessing needs Piloting tools
e.g. DataFlow
RDM roadmaps
Policy Policy
development implementation

30. How to develop RDM services
Why develop services?
Roles and responsibilities
In development! Process of service development
The components / building blocks
• Policy
• Data Management Planning
• Storage
• Data registry.....
Examples and
Getting started
case studies to
develop into
toolkit

31. iv. JISC MRD programmes
• MRD 01: October 2009 – July 2011
– £4.3 million investment
– www.jisc.ac.uk/whatwedo/programmes/mrd.aspx
• MRD 02 – October 2011 – July 2013
– £4.6 million investment
– www.jisc.ac.uk/whatwedo/programmes/di_researchmana
gement/managingresearchdata.aspx
Programme Manager: Simon Hodson s.hodson@jisc.ac.uk

32. MRD strands
• Research Data Management Infrastructure (RDMI) Projects
– 18 month institutional projects to pilot (& embed) RDM systems and support services
• Data Management Planning Projects
– Funder collaborations, 6 month disciplinary projects & 12 month DMP Online pilots
• Research Data Management Training Materials Projects
– Disciplinary courses and professional training for librarians & support staff
• Citing, linking, integrating & publishing data
– 12 month projects on data publication, citation, DRYAD-UK pilot, journal policies etc
• Support and Tools Projects
– costs & benefits, skills development, CARDIO tool

33. JISC UMF Shared Services & Cloud
http://www.jisc.ac.uk/whatwedo/programmes/umf.aspx
Various strands, including:
• DCC institutional engagement programme
• Four tools to be piloted as shared services
Smart Research Framework
LabTrove, Blog3, and LabBroker services
as a shared virtual infrastructure
www.mylabnotebook.ac.uk
BRISSkit
Managing sensitive patient
data between hospital &
university infrastructure Sheer curation: ease transition
Database as a Service http://tiny.cc/BRISSkit DataStage  DataBank
http://vidaas.oucs.ox.ac.uk www.dataflow.ox.ac.uk

34. Key JISC projects to check out
1. DataFlow (tool)
2. Research Data MANTRA (online training)
3. Sudamih / Incremental (guidance)
4. DMTPsych (customisation of DMP Online)
5. ADMIRe (institutional approach – Uni of Nottingham)

35. DataFlow
• an integrated set of tools to manage data within
projects and then easily transfer to repositories
• research groups run own instance of DataStage &
institutions deploy DataBank
• make it easy to preserve and publish valuable data
• DOIs assigned to gain academic credit
• Currently recruiting users for testing!
www.dataflow.ox.ac.uk

36. Research Data MANTRA
• Online RDM course from University of Edinburgh
• Includes quizzes, videos, case studies...
• Available for reuse CC-BY
http://datalib.edina.ac.uk/mantra

37. Sudamih / Incremental
www.lib.cam.ac.uk/preservation/
incremental/index.html
www.admin.ox.ac.uk/rdm

38. DMTPsych
• PowerPoint slides to be used in taught research
methods courses
• Workbook containing psychology specific guidance on
completing the DCC’s Online Data Management
Planning Tool (including worked examples)
• A paper copy of the DMPT to be completed by
students
www.dmtpsych.york.ac.uk

39. ADMIRe
http://admire.jiscinvolve.org/wp

40. Find out more
• MRD project blogs: http://tiny.cc/MRDblogs
• Twitter hashtag: #jiscmrd
• International conference to showcase outputs
planned for March 2013 in UK

41. Running order
1. About the DCC
2. The UK scene
3. Key trends/topics for deeper discussion
i. Data Management Planning
ii. Roadmaps and Policies
iii. DCC support for institutional RDM
iv. JISC Managing Research Data programmes
4. Q&A

42. Thank you
Martin Donnelly Sarah Jones
Digital Curation Centre Digital Curation Centre
University of Edinburgh University of Glasgow
martin.donnelly@ed.ac.uk sarah.jones@glasgow.ac.uk
Twitter: @mkdDCC Twitter: @sjDCC
Check out DCC at: www.dcc.ac.uk or follow us on twitter @digitalcuration and #ukdcc
Image credits:
Slide 1: DCC Team at IDCC © Tim Gander
Slide 25: Networking at the Cambridge roadshow (CC-BY)
This work is licensed under the Creative Commons
Attribution 2.5 UK: Scotland License.