It is difficult for any organization to store the numerous paper documents created. Physically searching for documents is tedious. This makes document scanning services indispensable for any firm.

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Why Outsourced Scanning Services Is Preferred by
Companies
Electronic media play a very crucial role in any organization. With the advent of E-
mail, E-commerce etc., more and more people are realizing the importance of various
aspects of information technology. Document scanning service is one such medium which
facilitates optimum utilization of space, quick searching of documents and reduction of risks.
Document scanning is the process of creation of electronic files by making a bitmapped
image of the original paper documents and saving them in .PDF or .TIFF formats. .OCR or
Optical Character Recognition formats enable easy search of the electronic files.
Benefits of Document Scanning Services
Office document scanning has become an important part of any organization. It plays a vital
role in:
 Saving space
 Reducing operational costs incurred for the maintenance and preservation of paper
documents.
 Enabling quick and easy search of documents
 Security of information and data
 Providing round-the-clock assistance

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Why Use Outsourced Document Scanning Services?
Many organizations today, have realized that it is more beneficial to outsource the job of
document scanning rather than employing their in-house staff to do it. There are two main
driving factors behind this. and hence the capital expenditure involved in buying scanning
devices and software Firstly, a document scanning company will have the infrastructure for
performing scanning services can be saved. With new developments and old software
becoming obsolete this expense becomes recurring. Devices bought need maintenance
which is again an added expenditure.
Secondly, these organizations have the expertise to handle the job and are updated with
the latest technological developments. With their experience and set up, the whole process
is done quickly and swiftly. The chance of omissions and errors is minimal. However,
employing in-house staff to this job can prove to be cumbersome because they may not be
well equipped with the latest technology and since this is not their forte; the chance of
errors is also immense. With staff leaving and new staff replacing them, the organization
may face an array of problems. Hence, it is vital to handover your document scanning and
maintenance job to a third party that will do its job irrespective of changes happening in
your organization.
What to Check before Utilizing Scanning Services?
There are various companies offering document scanning solutions at affordable rates.
However, it is crucial to realize the importance of handing over your documents to them and
hence choosing a reliable document scanning company is of utmost importance.
Before entering into a contract with any document scanning company, check:

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 For how long the company has been in this field
 The organizations that they are catering to and if possible take feedback from them
 The infrastructure and expertise of the employees
 What are the security measures used
 The cost of the service and compare it with industry standards
 The turnaround time.