This document provides an overview of key features and best practices for using Microsoft PowerPoint 2010, including how to organize presentations, view and display slides, format text for readability, insert graphics and images, use shapes and SmartArt, and search the web directly from PowerPoint. The document recommends keeping presentations concise by following the "6x6 rule" of 6 words per line and 6 lines per slide, and using the "KISS principle" to keep content short and simple.

1. Microsoft PowerPoint 2010
Part I
• Best practices

2. Well built presentations…
• Organize thoughts
• Stimulate interest
• Clarify and substantiate the message
• Reinforce what is said

3. Presentations are used to…
• Inform the audience
– Provide facts and figures
• Persuade
– Sales and political presentations
• Prepare
– Advance notification

4. Display a presentation in…
• Normal view
– Edit slides
Normal Slide Show
• Slide sorter view
– Rearrange slides Slide Sorter Reading
• Reading view
– Full window
• Slide show view
– Play the presentation

5. Please give me your attention…
• Display a blank screen during a slide
show to divert the audiences’ attention
back to you
– Press B or . to display a black screen
– Press W or , to display a white screen
• Press the same key again to return the
slide show to normal view.

6. Readability is key
• People read printed pages and screen
pages differently.
• Serif fonts
– Considered formal, business like and powerful
– Printer friendly
• Sans Serif fonts
– Considered casual and modern
– Screen friendly
• Decorative
– Hard to read

7. Other text tips
• Avoid hyphenation of words. Track-
ing between hyphenated words is dif-
ficult.
• Use bold for emphasis instead of
italic, because it can be hard to read.
• Underscored text can be confused with
hyperlinks.
• Minimum font size for body text is 18
point.

8. It’s a summary, not a novel
• 6x6 Rule of Thumb
– 6ix words per line and 6 lines per slide
– This is a guideline
– Presentation is a visual aid- summarize
– The audience should not be spend a lot of time
reading the screen
• KISS principle
– Keep It Short and Simple
• Audience should be able to read and
comprehend a slide in 10 seconds

9. Copy the formatting
• Use the Format Painter to copy
formatting.
• More efficient than setting the format
for each instance.
• Click once to copy once, double-click to
make multiple copies
– Press ESC to turn off the painting
• Format Painter is available in all
Microsoft applications.

10. How do you feel about purple?
• 8% of males and .4% of females are color
blind
– Carried on the X chromosome
– Can’t distinguish between red and green
• Colors are associated with emotions or
qualities that differ in different parts of the
world
– American culture- black is equated with death
– Chinese culture- white is equated with death

11. Use PowerPoint to search the web
• Use the Research pane in
the proofing group on the
Review tab
– Provides access to
reference books, research
websites, etc.
– Use to find sources for your
group project

12. Microsoft PowerPoint 2010
Part II
• Graphics, shapes and images

13. Graphics
• Vector graphics
– Made up of shapes
• Clip art
– Resized without pixilation
• Bit-mapped graphics
– Made up pixels (dots)
• Photographs
– Pixilation when made large

14. Picture Formatting
• Picture Tools- format
Remove Background Corrections Artistic effects
Rotate Picture effects Crop

15. Using shapes
• Bring shapes to the foreground, or send
to the background,
• Group objects so they are treated as
one,
• Align shapes in relation to other shapes.

16. Create your own art
• Use Shapes to create
your own clipart
• Group elements to
move as one object
• Use the Arrange
menu to position
parts

17. Background
• Insert a picture as the background for
your slide
– Use the transparency slider
– Make sure the text is still easy to read

18. SmartArt Graphics
• Process graphics
– Show a sequence of steps
• Cycle graphics
– Represent a circular flow of stages or tasks
• Hierarchy and Relationship graphics
– Show how items relate such as an
organizational chart

19. Add Text to a SmartArt Graphic
• Type directly in the graphic or
open the Text Pane
• Apply styles